Accounts Payable Specialist
Aston Carter, Edison, NJ, United States
Job Title
Accounts Payable Specialist
Location
Edison, NJ
Job Description
The Accounts Payable Specialist will support a major finance transformation project by helping clean up and reconcile accounts payable data as the department transitions from PeopleSoft to Workday. This role focuses on high-volume vendor account reconciliation, research and resolution of discrepancies, and close collaboration with purchasing and finance teams to ensure accurate, timely, and compliant processing of vendor transactions.
Responsibilities
Reconcile vendor accounts by regularly comparing vendor statements with internal accounts payable ledgers and identifying any differences or mismatches.
Review vendor statements to confirm that all invoices, credits, and payments are properly recorded and accounted for.
Research and resolve bad or problematic purchase orders, including identifying root causes and coordinating corrections with the purchasing team.
Perform detailed reconciliations of high-volume accounts to ensure accuracy and completeness of accounts payable records.
Investigate and resolve discrepancies such as missing invoices, incorrect amounts, duplicate payments, and timing differences, and document findings and resolutions.
Run and analyze accounts payable reports to monitor outstanding items, track progress on clean-up efforts, and support decision-making.
Process vendor vouchers and assist with processing vendor payments, ensuring accuracy, timeliness, and adherence to company policies and procedures.
Resolve match exceptions by reviewing purchase orders, receipts, and invoices and working with internal teams to correct any issues.
Communicate promptly and professionally with vendors, responding to inquiries, providing status updates, and maintaining positive relationships.
Support the transition from PeopleSoft to Workday (or another large ERP system) by helping validate data, identify issues, and ensure clean, accurate accounts payable information.
Essential Skills
At least 5 years of accounts payable experience, including work with W‑2 and 1099 vendors.
Hands‑on accounts payable experience with purchase orders, vouchers, and match exceptions.
Proven experience with high‑volume reconciliation of vendor accounts and accounts payable ledgers.
Proficiency with large ERP or accounting systems such as PeopleSoft, Workday, QuickBooks, or other similar platforms.
Advanced Microsoft Excel skills, including the ability to use VLOOKUP and other analytical functions.
Job Type & Location
This is a Contract position based out of Edison, NJ.
Pay And Benefits
The pay range for this position is $26.00 - $35.00/hr.
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Edison, NJ.
Application Deadline
This position is anticipated to close on Apr 30, 2026.
Equal Opportunity Employer
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Accounts Payable Specialist
Location
Edison, NJ
Job Description
The Accounts Payable Specialist will support a major finance transformation project by helping clean up and reconcile accounts payable data as the department transitions from PeopleSoft to Workday. This role focuses on high-volume vendor account reconciliation, research and resolution of discrepancies, and close collaboration with purchasing and finance teams to ensure accurate, timely, and compliant processing of vendor transactions.
Responsibilities
Reconcile vendor accounts by regularly comparing vendor statements with internal accounts payable ledgers and identifying any differences or mismatches.
Review vendor statements to confirm that all invoices, credits, and payments are properly recorded and accounted for.
Research and resolve bad or problematic purchase orders, including identifying root causes and coordinating corrections with the purchasing team.
Perform detailed reconciliations of high-volume accounts to ensure accuracy and completeness of accounts payable records.
Investigate and resolve discrepancies such as missing invoices, incorrect amounts, duplicate payments, and timing differences, and document findings and resolutions.
Run and analyze accounts payable reports to monitor outstanding items, track progress on clean-up efforts, and support decision-making.
Process vendor vouchers and assist with processing vendor payments, ensuring accuracy, timeliness, and adherence to company policies and procedures.
Resolve match exceptions by reviewing purchase orders, receipts, and invoices and working with internal teams to correct any issues.
Communicate promptly and professionally with vendors, responding to inquiries, providing status updates, and maintaining positive relationships.
Support the transition from PeopleSoft to Workday (or another large ERP system) by helping validate data, identify issues, and ensure clean, accurate accounts payable information.
Essential Skills
At least 5 years of accounts payable experience, including work with W‑2 and 1099 vendors.
Hands‑on accounts payable experience with purchase orders, vouchers, and match exceptions.
Proven experience with high‑volume reconciliation of vendor accounts and accounts payable ledgers.
Proficiency with large ERP or accounting systems such as PeopleSoft, Workday, QuickBooks, or other similar platforms.
Advanced Microsoft Excel skills, including the ability to use VLOOKUP and other analytical functions.
Job Type & Location
This is a Contract position based out of Edison, NJ.
Pay And Benefits
The pay range for this position is $26.00 - $35.00/hr.
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Edison, NJ.
Application Deadline
This position is anticipated to close on Apr 30, 2026.
Equal Opportunity Employer
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
#J-18808-Ljbffr