Business Manager and Bookkeeper
Burke Mountain Academy, East Burke, VT, United States
Burke Mountain Academy (BMA), an elite ski academy located in East Burke, VT, seeks a highly organized and detail-oriented Business Manager & Bookkeeper to support the operational and financial functions of the school. Reporting directly to the Chief Operating Officer, this role plays a critical part in maintaining the financial integrity, administrative organization, and human resource processes that support BMA’s mission and day-to-day operations.
The Business Manager & Bookkeeper manages the school’s daily financial operations and bookkeeping, while also supporting budget management, reporting, compliance, and HR administration across the organization. BMA’s operational structure places strong emphasis on coordinated systems and disciplined execution to support institutional excellence. The ideal candidate is a proactive problem solver who thrives in a collaborative environment and enjoys building efficient systems that support this mission‑driven organization.
Key Responsibilities
Financial Operations & Bookkeeping (Direct Oversight)
The Business Manager & Bookkeeper is responsible for the accurate and timely execution of the school’s daily financial operations and accounting processes.
Responsibilities include:
Maintain the school’s general ledger and accounting systems
Process and reconcile accounts payable and accounts receivable
Manage tuition & incidental billing, payment plans, and student account balances
Perform monthly bank and account reconciliations
Maintain credit card reconciliation and expense reporting systems
Maintain internal financial controls and accounting procedures
Coordinate the annual external audit and financial reporting
Manage restricted gifts, pledges, and endowment accounting
Support required state and federal tax filings
Maintain accurate financial documentation and records
Support grant tracking and restricted fund reporting when applicable
Monitor and reconcile institutional program revenues and expenses
Business Management & Institutional Operations (Support to COO)
In partnership with the COO, the Business Manager & Bookkeeper helps ensure that the school’s operational systems are organized, transparent, and financially disciplined.
Responsibilities include:
Budgeting & Financial Planning
Assist with preparation and monitoring of the annual operating budget
Track budget vs. actual performance across departments and capital projects
Assist with cash flow forecasting and financial projections
Prepare financial summaries and reports for leadership and board meetings
Manage vendor relationships, service contracts, and procurement processes
Ensure appropriate purchase approvals and documentation
Monitor contract renewals and vendor compliance
Support competitive bidding or vendor review processes when appropriate
Maintain and improve financial systems, reporting tools, and record-keeping processes
Maintain documentation of financial procedures and operational workflows
Coordinate with external accountants, auditors, and advisors
Assist in maintaining organizational compliance with nonprofit regulations
Coordinate insurance policies and renewals
Maintain risk management and documentation records
Support preparation of required regulatory filings and compliance reports
Human Resources Administration
The Business Manager & Bookkeeper supports HR administration and employee lifecycle processes in partnership with the COO and leadership team.
Responsibilities include:
Process bi-monthly payroll and related reporting
Maintain payroll records and coordinate with payroll providers
Administer employee benefits programs, including health insurance and retirement plans
Employee Administration
Prepare and maintain employee contracts and employment records
Coordinate onboarding and offboarding processes
Maintain personnel files and HR documentation
Process 1099 contractor documentation and payments
HR Compliance & Administration
Support workers’ compensation reporting and claims
Maintain compliance with employment laws and HR policies
Assist with updates to the employee handbook and HR policies
Manage employment verifications and unemployment claims
Maintain records required for regulatory compliance and audits
Qualifications
Preferred qualifications include:
Bachelor’s degree in Accounting, Business Administration, Finance, or related field, or equivalent experience
0–5+ years of experience in bookkeeping, accounting, or business operations
Early-career candidates with strong skills and interest in developing in a school business office are encouraged to apply
Proficiency with accounting software (e.g., QuickBooks) and strong Excel skills
Experience with payroll and HR administrative processes preferred
High attention to detail and strong organizational skills
Ability to manage multiple priorities and meet deadlines
Strong communication skills and ability to work collaboratively across departments
Commitment to confidentiality and ethical financial practices
Compensation and Benefits
Compensation is dependent on experience
Employer sponsored retirement plan, including employer matching
Health insurance w/ competitive employer contribution
Employer subsidized phone plan or reimbursement stipend
On-campus housing pending availability
Meals included when the school Dining Hall is in service
Access to athletic facilities, a season ski pass to Burke Mountain, and Kingdom Trails
Vacation and work schedule consistent with school calendar and fiscal year timing
#J-18808-Ljbffr
The Business Manager & Bookkeeper manages the school’s daily financial operations and bookkeeping, while also supporting budget management, reporting, compliance, and HR administration across the organization. BMA’s operational structure places strong emphasis on coordinated systems and disciplined execution to support institutional excellence. The ideal candidate is a proactive problem solver who thrives in a collaborative environment and enjoys building efficient systems that support this mission‑driven organization.
Key Responsibilities
Financial Operations & Bookkeeping (Direct Oversight)
The Business Manager & Bookkeeper is responsible for the accurate and timely execution of the school’s daily financial operations and accounting processes.
Responsibilities include:
Maintain the school’s general ledger and accounting systems
Process and reconcile accounts payable and accounts receivable
Manage tuition & incidental billing, payment plans, and student account balances
Perform monthly bank and account reconciliations
Maintain credit card reconciliation and expense reporting systems
Maintain internal financial controls and accounting procedures
Coordinate the annual external audit and financial reporting
Manage restricted gifts, pledges, and endowment accounting
Support required state and federal tax filings
Maintain accurate financial documentation and records
Support grant tracking and restricted fund reporting when applicable
Monitor and reconcile institutional program revenues and expenses
Business Management & Institutional Operations (Support to COO)
In partnership with the COO, the Business Manager & Bookkeeper helps ensure that the school’s operational systems are organized, transparent, and financially disciplined.
Responsibilities include:
Budgeting & Financial Planning
Assist with preparation and monitoring of the annual operating budget
Track budget vs. actual performance across departments and capital projects
Assist with cash flow forecasting and financial projections
Prepare financial summaries and reports for leadership and board meetings
Manage vendor relationships, service contracts, and procurement processes
Ensure appropriate purchase approvals and documentation
Monitor contract renewals and vendor compliance
Support competitive bidding or vendor review processes when appropriate
Maintain and improve financial systems, reporting tools, and record-keeping processes
Maintain documentation of financial procedures and operational workflows
Coordinate with external accountants, auditors, and advisors
Assist in maintaining organizational compliance with nonprofit regulations
Coordinate insurance policies and renewals
Maintain risk management and documentation records
Support preparation of required regulatory filings and compliance reports
Human Resources Administration
The Business Manager & Bookkeeper supports HR administration and employee lifecycle processes in partnership with the COO and leadership team.
Responsibilities include:
Process bi-monthly payroll and related reporting
Maintain payroll records and coordinate with payroll providers
Administer employee benefits programs, including health insurance and retirement plans
Employee Administration
Prepare and maintain employee contracts and employment records
Coordinate onboarding and offboarding processes
Maintain personnel files and HR documentation
Process 1099 contractor documentation and payments
HR Compliance & Administration
Support workers’ compensation reporting and claims
Maintain compliance with employment laws and HR policies
Assist with updates to the employee handbook and HR policies
Manage employment verifications and unemployment claims
Maintain records required for regulatory compliance and audits
Qualifications
Preferred qualifications include:
Bachelor’s degree in Accounting, Business Administration, Finance, or related field, or equivalent experience
0–5+ years of experience in bookkeeping, accounting, or business operations
Early-career candidates with strong skills and interest in developing in a school business office are encouraged to apply
Proficiency with accounting software (e.g., QuickBooks) and strong Excel skills
Experience with payroll and HR administrative processes preferred
High attention to detail and strong organizational skills
Ability to manage multiple priorities and meet deadlines
Strong communication skills and ability to work collaboratively across departments
Commitment to confidentiality and ethical financial practices
Compensation and Benefits
Compensation is dependent on experience
Employer sponsored retirement plan, including employer matching
Health insurance w/ competitive employer contribution
Employer subsidized phone plan or reimbursement stipend
On-campus housing pending availability
Meals included when the school Dining Hall is in service
Access to athletic facilities, a season ski pass to Burke Mountain, and Kingdom Trails
Vacation and work schedule consistent with school calendar and fiscal year timing
#J-18808-Ljbffr