Office Coordinator - Adult Congenital Heart Disease, Downtown Orlando
Orlando Health, Orlando, FL, United States
About Orlando Health Medical Group
Orlando Health Medical Group is a comprehensive physician group serving patients from across the southeastern United States. With more than 200 practices and 1,200 physicians, we have representation in over 55 specialties, including cardiology, vascular medicine, orthopedics, oncology, digestive health, neurology, neurosurgery, bariatric surgery, general surgery, bone marrow transplant and critical care.
Position Summary
Coordinates office projects to achieve optimum utilization of equipment and employee productivity, including staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.
Responsibilities
Provide department orientation for new employees, covering system software, phone system, telephone answering procedures, office equipment, departmental policies, customer service expectations, job competencies, and coaching plan.
Assign, prioritize, and distribute work assignments; review work performed by office staff.
Coordinate activities of office staff including filing, document preparation, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies.
Perform scheduling and monitoring of time/payroll reports.
Coordinate arrangements for meetings, conferences, seminars, and travel, including timely preparation and submission of travel expense reports.
Provide recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
Compile, prepare, and analyze complex reports, proposals, and documents including financial and personnel records.
Compose and prepare correspondence, invoices, reports, and presentations; take dictation and prepare minutes; maintain appropriate files.
Maintain reasonable attendance consistent with Orlando Health policies and federal, state and local standards.
Maintain compliance with all Orlando Health policies and procedures.
Resolve office problems independently; facilitate solutions; confer with supervisor for complex situations.
Attend meetings and in‑services; present reports as needed.
Provide ongoing training for office staff; ensure completion of mandatory training and Occupational Health testing/shots.
Provide information and opportunities for professional growth through educational programs and workshops.
Perform other related duties as assigned.
Qualifications
High school graduate or equivalent.
Proficient in word processing, spreadsheet, presentation and/or database software.
Strong interpersonal, customer service, communication, and managerial skills.
No licensure or certification required.
Four (4) years of secretarial or office management experience required; two years post‑secondary education in secretarial science or related business field may substitute for two years of experience.
Benefits
Medical, Dental, Vision
403(b) Retirement Savings Plan
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Paid Time Off (up to 5 weeks to start)
Life Insurance
Extended Leave Plan (ELP)
Family Care (childcare, elder care, pet care)
Paid Parental Leave
Pet Insurance
Car Insurance
Educational Benefits including tuition reimbursement and monthly payments to help pay down any outstanding school debt.
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Orlando Health Medical Group is a comprehensive physician group serving patients from across the southeastern United States. With more than 200 practices and 1,200 physicians, we have representation in over 55 specialties, including cardiology, vascular medicine, orthopedics, oncology, digestive health, neurology, neurosurgery, bariatric surgery, general surgery, bone marrow transplant and critical care.
Position Summary
Coordinates office projects to achieve optimum utilization of equipment and employee productivity, including staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.
Responsibilities
Provide department orientation for new employees, covering system software, phone system, telephone answering procedures, office equipment, departmental policies, customer service expectations, job competencies, and coaching plan.
Assign, prioritize, and distribute work assignments; review work performed by office staff.
Coordinate activities of office staff including filing, document preparation, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies.
Perform scheduling and monitoring of time/payroll reports.
Coordinate arrangements for meetings, conferences, seminars, and travel, including timely preparation and submission of travel expense reports.
Provide recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
Compile, prepare, and analyze complex reports, proposals, and documents including financial and personnel records.
Compose and prepare correspondence, invoices, reports, and presentations; take dictation and prepare minutes; maintain appropriate files.
Maintain reasonable attendance consistent with Orlando Health policies and federal, state and local standards.
Maintain compliance with all Orlando Health policies and procedures.
Resolve office problems independently; facilitate solutions; confer with supervisor for complex situations.
Attend meetings and in‑services; present reports as needed.
Provide ongoing training for office staff; ensure completion of mandatory training and Occupational Health testing/shots.
Provide information and opportunities for professional growth through educational programs and workshops.
Perform other related duties as assigned.
Qualifications
High school graduate or equivalent.
Proficient in word processing, spreadsheet, presentation and/or database software.
Strong interpersonal, customer service, communication, and managerial skills.
No licensure or certification required.
Four (4) years of secretarial or office management experience required; two years post‑secondary education in secretarial science or related business field may substitute for two years of experience.
Benefits
Medical, Dental, Vision
403(b) Retirement Savings Plan
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Paid Time Off (up to 5 weeks to start)
Life Insurance
Extended Leave Plan (ELP)
Family Care (childcare, elder care, pet care)
Paid Parental Leave
Pet Insurance
Car Insurance
Educational Benefits including tuition reimbursement and monthly payments to help pay down any outstanding school debt.
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