Human Resources Generalist - Term-Limited
National Legal Aid & Defender Association, Albuquerque, NM, United States
New Mexico Legal Aid (NMLA) provides civil legal services to low‑income New Mexicans for a variety of legal issues including domestic violence/family law, consumer protection, housing, and benefits. NMLA has locations throughout the state including Albuquerque, Santa Fe, Las Cruces, Gallup, Roswell, Silver City, Las Vegas, Taos, and Santa Ana Pueblo.
NMLA is seeking a full‑time, one‑year term‑limited position created to support several key Human Resources initiatives and strengthen HR operations across the organization. The HR Generalist will help to manage day‑to‑day HR functions while also assisting with process improvements, documentation, and implementation of new HR systems and practices. This role works closely with the HR Manager to support ongoing HR operations, help document and improve processes as new systems and initiatives are developed, and provides operational support across a broad range of human‑resources functions including leave administration, onboarding, benefits coordination, HRIS administration, personnel file management, and HR compliance support.
Essential Functions And Responsibilities
Leave Administration and Compliance
Administer employee leave programs, including FMLA, disability leaves (short‑term and long‑term disability), and other organizational leave programs.
Coordinate leave documentation, track leave usage, and ensure proper record‑keeping and compliance with applicable laws and organizational policies.
Serve as a point of contact for employees regarding leave processes and requirements.
Coordinate with benefits providers and insurance carriers to facilitate leave administration.
Onboarding and HR Administrative Operations
Coordinate and lead onboarding processes for new employees, including conducting onboarding meetings, ensuring completion of required documentation, and supporting orientation processes.
Ensure personnel files are complete, accurate, and maintained in compliance with legal and organizational requirements.
Maintain employee records in HR systems and ensure accurate data entry and documentation.
Serve as a resource for employees regarding HR policies, procedures, and administrative processes.
Benefits Administration Support
Support administration of employee benefits programs, including assisting with open enrollment processes and benefits coordination.
Serve as a point of contact for employees regarding benefits‑related questions and processes.
Coordinate with external benefits administrators and providers to ensure effective benefits administration.
Maintain benefits‑related records and documentation.
HRIS Administration and Reporting
Maintain and administer HR information systems (HRIS), ensuring accurate employee data and records.
Generate HR reports and assist in analyzing HR data as needed.
Assist in maintaining data integrity and consistency within HR systems.
Support HR reporting and documentation needs.
Labor Relations and HR Compliance Support
Participate in labor relations processes, including supporting grievance procedures and collective bargaining preparation as needed.
Assist in ensuring compliance with applicable employment laws, organizational policies, and collective bargaining agreements.
Support HR compliance monitoring and documentation.
Assist in responding to HR‑related inquiries and compliance requirements.
Training Coordination and Administration
Coordinate employee training programs, including onboarding, compliance training, and required organizational training.
Maintain accurate records of employee training completion and ensure documentation is properly maintained.
Assist with scheduling and coordinating training sessions with employees and external training providers.
Support onboarding and orientation processes for new employees.
Assist in tracking training requirements and ensuring timely completion.
Support for Workplace Culture and Inclusion Initiatives
Support coordination and documentation of training related to workplace conduct and respectful workplace practices.
Assist in ensuring HR processes are applied consistently and fairly.
Support HR Manager in maintaining equitable and consistent HR administrative practices.
HR Process Improvement and Documentation
Assist in developing, documenting, and maintaining HR procedures and administrative processes to ensure consistency, compliance, and operational continuity.
Support efforts to improve HR workflows, record‑keeping systems, and administrative practices.
Assist in maintaining organized and consistent HR administrative systems.
Organizational Support and Collaboration
Provide HR support to employees and supervisors across all office locations.
Maintain professionalism, confidentiality, and sound judgment in handling sensitive HR matters.
Assist with special HR projects and initiatives as assigned.
Term‑Limited Position
This position is expected to last approximately one year from the start date. The appointment may be extended or renewed depending on organizational needs and funding, but extension beyond the initial term is not guaranteed and should not be assumed. This is a full‑time employee position and is eligible for the same benefits, paid leave, and organizational policies as other regular full‑time employees during the term of employment.
Company Benefits
100% employer‑paid BCBS medical, plus dental and vision for employees; generous contributions for dependents
3 weeks vacation time, 6 days personal time, sick pay, and federal holidays off
Comp time for overtime
Hybrid work schedule (3 days in office, 2 days remote – your choice!)
37.5‑hour work week
403(b) Retirement Plan
Competitive salary
Click here for more information
Salary: $60,000–$75,000, DOE
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NMLA is seeking a full‑time, one‑year term‑limited position created to support several key Human Resources initiatives and strengthen HR operations across the organization. The HR Generalist will help to manage day‑to‑day HR functions while also assisting with process improvements, documentation, and implementation of new HR systems and practices. This role works closely with the HR Manager to support ongoing HR operations, help document and improve processes as new systems and initiatives are developed, and provides operational support across a broad range of human‑resources functions including leave administration, onboarding, benefits coordination, HRIS administration, personnel file management, and HR compliance support.
Essential Functions And Responsibilities
Leave Administration and Compliance
Administer employee leave programs, including FMLA, disability leaves (short‑term and long‑term disability), and other organizational leave programs.
Coordinate leave documentation, track leave usage, and ensure proper record‑keeping and compliance with applicable laws and organizational policies.
Serve as a point of contact for employees regarding leave processes and requirements.
Coordinate with benefits providers and insurance carriers to facilitate leave administration.
Onboarding and HR Administrative Operations
Coordinate and lead onboarding processes for new employees, including conducting onboarding meetings, ensuring completion of required documentation, and supporting orientation processes.
Ensure personnel files are complete, accurate, and maintained in compliance with legal and organizational requirements.
Maintain employee records in HR systems and ensure accurate data entry and documentation.
Serve as a resource for employees regarding HR policies, procedures, and administrative processes.
Benefits Administration Support
Support administration of employee benefits programs, including assisting with open enrollment processes and benefits coordination.
Serve as a point of contact for employees regarding benefits‑related questions and processes.
Coordinate with external benefits administrators and providers to ensure effective benefits administration.
Maintain benefits‑related records and documentation.
HRIS Administration and Reporting
Maintain and administer HR information systems (HRIS), ensuring accurate employee data and records.
Generate HR reports and assist in analyzing HR data as needed.
Assist in maintaining data integrity and consistency within HR systems.
Support HR reporting and documentation needs.
Labor Relations and HR Compliance Support
Participate in labor relations processes, including supporting grievance procedures and collective bargaining preparation as needed.
Assist in ensuring compliance with applicable employment laws, organizational policies, and collective bargaining agreements.
Support HR compliance monitoring and documentation.
Assist in responding to HR‑related inquiries and compliance requirements.
Training Coordination and Administration
Coordinate employee training programs, including onboarding, compliance training, and required organizational training.
Maintain accurate records of employee training completion and ensure documentation is properly maintained.
Assist with scheduling and coordinating training sessions with employees and external training providers.
Support onboarding and orientation processes for new employees.
Assist in tracking training requirements and ensuring timely completion.
Support for Workplace Culture and Inclusion Initiatives
Support coordination and documentation of training related to workplace conduct and respectful workplace practices.
Assist in ensuring HR processes are applied consistently and fairly.
Support HR Manager in maintaining equitable and consistent HR administrative practices.
HR Process Improvement and Documentation
Assist in developing, documenting, and maintaining HR procedures and administrative processes to ensure consistency, compliance, and operational continuity.
Support efforts to improve HR workflows, record‑keeping systems, and administrative practices.
Assist in maintaining organized and consistent HR administrative systems.
Organizational Support and Collaboration
Provide HR support to employees and supervisors across all office locations.
Maintain professionalism, confidentiality, and sound judgment in handling sensitive HR matters.
Assist with special HR projects and initiatives as assigned.
Term‑Limited Position
This position is expected to last approximately one year from the start date. The appointment may be extended or renewed depending on organizational needs and funding, but extension beyond the initial term is not guaranteed and should not be assumed. This is a full‑time employee position and is eligible for the same benefits, paid leave, and organizational policies as other regular full‑time employees during the term of employment.
Company Benefits
100% employer‑paid BCBS medical, plus dental and vision for employees; generous contributions for dependents
3 weeks vacation time, 6 days personal time, sick pay, and federal holidays off
Comp time for overtime
Hybrid work schedule (3 days in office, 2 days remote – your choice!)
37.5‑hour work week
403(b) Retirement Plan
Competitive salary
Click here for more information
Salary: $60,000–$75,000, DOE
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