Administrative Specialist (Specially Funded)
Maricopa Community College district, Tempe, AZ, United States
Administrative Specialist (Specially Funded)
Job ID:
322322
Location:
Rio Salado Community College
Regular/Temporary:
Regular
Hiring Salary Range:
$19.17 - $22.17 hourly, DOE
Grade:
107
Work Schedule:
Monday - Friday, 8am - 5pm; some evenings and weekends may be required
Work Calendar:
12 Months
Funding:
This is a grant funded assignment with a projected end date of 06-30-2026; renewal based on available funds and needs of MCCCD.
Job Summary:
Assists faculty and professional staff with the planning, processing and coordination of educational opportunities. Provides student service program support, advisement and information resource referrals.
Essential Functions
20% – Assists in providing program or procedural information related to the completion of forms and other related documentation using established standards and procedures.
20% – Prepares and maintains routine and non-routine correspondence, reports, documents, records and files according to work‑specific direction and established standards.
20% – Retrieves information and enters/updates information in reports, logs or other documentation/record‑keeping system.
20% – Monitors supplies inventory, orders supplies, and/or processes and monitors supply requisitions.
10% – Monitors and tracks expenses and may assist with the development of budget related materials and proposals.
10% – Adheres to applicable policies and procedures and performs other duties as assigned.
Minimum Qualifications
Associate's Degree from a regionally accredited institution and one year of clerical, administrative office support or related experience.
OR
An equivalent combination of the conferred degree and directly related full‑time work experience as described above sufficient to successfully perform the essential duties of the job.
Desired Qualifications
Experience working with incarcerated students in a prison setting.
Experience working with online student databases.
Demonstrated experience working with a variety of computer software.
One (1) year of full‑time relevant MCCCD experience during the previous two (2) years.
Special Requirements
Possession of a valid State of Arizona Class D Driver's License may be required for some assignments.
Special Working Conditions
Travel to campus during interview/selection process will be at candidate's own expense. Required travel or assignment to all MCCCD locations. May require prolonged periods of viewing a computer screen.
Benefits
Nationwide Medical, Dental, and Vision Coverage
Paid Time Off: Vacation, Sick Leave, and Personal Time
20 Paid Observed Holidays
Company‑paid Life Insurance, AD&D, and Short‑Term Disability plans, with the option to purchase supplemental coverage
Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer‑matching contributions
Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
Tuition Reimbursement for employees and dependents
Annual Professional Development Funding
Flexible Work Schedules
District‑Wide Wellness Program with Workshops and Webinars
Monthly Health & Wellness Calendar and Newsletter
Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
Employee Assistance Program (EAP)
Sight‑On‑Site Eye Care Services
Mobile On‑Site Mammography Screenings
Pre‑Retirement Planning Events
Public Service Loan Forgiveness eligibility under certain conditions
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status, age, disability, veteran status or genetic information.
Title IX policy: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.
The Clery Act requires colleges to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges is available upon request.
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Job ID:
322322
Location:
Rio Salado Community College
Regular/Temporary:
Regular
Hiring Salary Range:
$19.17 - $22.17 hourly, DOE
Grade:
107
Work Schedule:
Monday - Friday, 8am - 5pm; some evenings and weekends may be required
Work Calendar:
12 Months
Funding:
This is a grant funded assignment with a projected end date of 06-30-2026; renewal based on available funds and needs of MCCCD.
Job Summary:
Assists faculty and professional staff with the planning, processing and coordination of educational opportunities. Provides student service program support, advisement and information resource referrals.
Essential Functions
20% – Assists in providing program or procedural information related to the completion of forms and other related documentation using established standards and procedures.
20% – Prepares and maintains routine and non-routine correspondence, reports, documents, records and files according to work‑specific direction and established standards.
20% – Retrieves information and enters/updates information in reports, logs or other documentation/record‑keeping system.
20% – Monitors supplies inventory, orders supplies, and/or processes and monitors supply requisitions.
10% – Monitors and tracks expenses and may assist with the development of budget related materials and proposals.
10% – Adheres to applicable policies and procedures and performs other duties as assigned.
Minimum Qualifications
Associate's Degree from a regionally accredited institution and one year of clerical, administrative office support or related experience.
OR
An equivalent combination of the conferred degree and directly related full‑time work experience as described above sufficient to successfully perform the essential duties of the job.
Desired Qualifications
Experience working with incarcerated students in a prison setting.
Experience working with online student databases.
Demonstrated experience working with a variety of computer software.
One (1) year of full‑time relevant MCCCD experience during the previous two (2) years.
Special Requirements
Possession of a valid State of Arizona Class D Driver's License may be required for some assignments.
Special Working Conditions
Travel to campus during interview/selection process will be at candidate's own expense. Required travel or assignment to all MCCCD locations. May require prolonged periods of viewing a computer screen.
Benefits
Nationwide Medical, Dental, and Vision Coverage
Paid Time Off: Vacation, Sick Leave, and Personal Time
20 Paid Observed Holidays
Company‑paid Life Insurance, AD&D, and Short‑Term Disability plans, with the option to purchase supplemental coverage
Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer‑matching contributions
Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
Tuition Reimbursement for employees and dependents
Annual Professional Development Funding
Flexible Work Schedules
District‑Wide Wellness Program with Workshops and Webinars
Monthly Health & Wellness Calendar and Newsletter
Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
Employee Assistance Program (EAP)
Sight‑On‑Site Eye Care Services
Mobile On‑Site Mammography Screenings
Pre‑Retirement Planning Events
Public Service Loan Forgiveness eligibility under certain conditions
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status, age, disability, veteran status or genetic information.
Title IX policy: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.
The Clery Act requires colleges to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges is available upon request.
#J-18808-Ljbffr