Employee Relations & Administration Coordinator
Morningside House Senior Living, Whitpain Hills, PA, United States
The Employee Relations & Administration Coordinator will play a vital role in creating a positive, supportive, and high-performance work environment that aligns with our organizational goals.
This person will oversee Human Resources programs and policies, employee benefits, compliance, and community administration functions.
Human Resources
Assisting the Executive Director and other Directors in conducting recruiting, performance, and termination processes in accordance with company policy.
Counseling Directors and employees on issues related to EEO, ADA, recruitment, performance, and termination guidelines.
Onboarding and orienting new hires and promoted employees.
Performing general payroll duties as required by the community.
Ensuring required training courses are completed initially upon hire and annually thereafter by all employees.
Assisting with investigations into employee complaints and conflicts, ensuring a fair and thorough examination of facts and circumstances.
Tracking and filing annual performance reviews and performance improvement plans.
Oversight of disciplinary process per company policy.
Benefit administration including 401K administration and employee enrollment.
Processing/filing workers’ compensation claims, FMLA requests, and disability leaves.
Facilitating training programs for managers and employees on workplace diversity, harassment, sexual harassment, conflict resolution, and effective communication to foster a harmonious workplace culture.
Maintaining employee break areas by posting all Federal and State mandated communications, internal and external postings, and company news.
Recruitment
Responsible for notification and posting of open positions, promotions, and opportunities per company policy.
Proactively and expeditiously filling open positions.
Coordinating and hosting on-site job fairs at the community, attending external job fairs, and partnering with community colleges and technical schools.
Screening applicants and scheduling interviews.
Issuing new employment offer letters and promotional offers to all employees.
Collecting and verifying all necessary information for new applicants and hires, including offer letters and ensuring completion of onboarding procedures for all employees.
Coordinating orientation schedules and ensuring comprehensive training programs are completed upon hire.
Employee Appreciation
Helping to create an environment where employees feel appreciated, valued, and respected.
Creating and overseeing unique employee retention and appreciation events and programs; establishing a monthly schedule.
Coordinating corporate incentive and bonus programs.
Recognizing employee birthdays and anniversaries.
Administration
Ensuring the confidentiality of office records, restricted information, and all employee data, maintaining privacy at all times.
Overseeing the processing of community payroll and time clock management.
Creating and maintaining employee files including certifications and licenses.
Maintaining all resident administrative files.
Monitoring and reviewing equipment leases and performing accounts payable tasks.
Maintaining office supply inventory.
Reconciling monthly debit card and petty cash requisitions.
Completing Check Scan – remote deposit of resident check payments.
Other duties as assigned.
Qualifications / Skills / Educational Requirements
An Associate’s Degree (A. A.) or equivalent from a two-year college or technical school; or one to two years of related experience and/or training; or an equivalent combination of education and experience.
Human Resources experience and/or SHRM certification is a plus.
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This person will oversee Human Resources programs and policies, employee benefits, compliance, and community administration functions.
Human Resources
Assisting the Executive Director and other Directors in conducting recruiting, performance, and termination processes in accordance with company policy.
Counseling Directors and employees on issues related to EEO, ADA, recruitment, performance, and termination guidelines.
Onboarding and orienting new hires and promoted employees.
Performing general payroll duties as required by the community.
Ensuring required training courses are completed initially upon hire and annually thereafter by all employees.
Assisting with investigations into employee complaints and conflicts, ensuring a fair and thorough examination of facts and circumstances.
Tracking and filing annual performance reviews and performance improvement plans.
Oversight of disciplinary process per company policy.
Benefit administration including 401K administration and employee enrollment.
Processing/filing workers’ compensation claims, FMLA requests, and disability leaves.
Facilitating training programs for managers and employees on workplace diversity, harassment, sexual harassment, conflict resolution, and effective communication to foster a harmonious workplace culture.
Maintaining employee break areas by posting all Federal and State mandated communications, internal and external postings, and company news.
Recruitment
Responsible for notification and posting of open positions, promotions, and opportunities per company policy.
Proactively and expeditiously filling open positions.
Coordinating and hosting on-site job fairs at the community, attending external job fairs, and partnering with community colleges and technical schools.
Screening applicants and scheduling interviews.
Issuing new employment offer letters and promotional offers to all employees.
Collecting and verifying all necessary information for new applicants and hires, including offer letters and ensuring completion of onboarding procedures for all employees.
Coordinating orientation schedules and ensuring comprehensive training programs are completed upon hire.
Employee Appreciation
Helping to create an environment where employees feel appreciated, valued, and respected.
Creating and overseeing unique employee retention and appreciation events and programs; establishing a monthly schedule.
Coordinating corporate incentive and bonus programs.
Recognizing employee birthdays and anniversaries.
Administration
Ensuring the confidentiality of office records, restricted information, and all employee data, maintaining privacy at all times.
Overseeing the processing of community payroll and time clock management.
Creating and maintaining employee files including certifications and licenses.
Maintaining all resident administrative files.
Monitoring and reviewing equipment leases and performing accounts payable tasks.
Maintaining office supply inventory.
Reconciling monthly debit card and petty cash requisitions.
Completing Check Scan – remote deposit of resident check payments.
Other duties as assigned.
Qualifications / Skills / Educational Requirements
An Associate’s Degree (A. A.) or equivalent from a two-year college or technical school; or one to two years of related experience and/or training; or an equivalent combination of education and experience.
Human Resources experience and/or SHRM certification is a plus.
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