MWBE & Compliance Coordinator
City of New York, New York, NY, United States
Community Coordinator – 56058
We are looking for a detailed‑oriented and analytical Financial Associate to join our finance team. The successful candidate will report to the Executive Director of Finance and will be responsible for the following:
Responsibilities
Ensure vendor compliance with agency rules, procurement policies and M/WBE requirements to facilitate the procurement process. Communicate with vendors and external oversight agencies for the completion and submission of documentation.
Identify, plan, implement and/or attend internal or external networking events. Prepare and manage outreach programming and communication. Maintain and organize a diverse vendor database for CCHR.
Create and facilitate procurement presentations and trainings on programs, policies, and compliance for staff and vendors. Assist vendors with procurement registration, processing and payments.
Prepare and facilitate the solicitation process from beginning to end, review and make recommendations. Manage various aspects of the PASSPort contracting, compliance and assist in all payment processing.
Compile and analyze data, perform complex statistical analyses, develop detailed reports, charts/graphs and spreadsheets, identify and monitor trends, manage dashboards and other monitoring tools as well as interface with internal and external stakeholders.
Respond to audit and compliance requests and prepare reports for oversight agencies. Manage and process vendor performance evaluations.
Manage the unit email inbox to ensure vendor information and compliance documents are received, distributed, and processed. Maintain internal files (both hardcopy and digital) related to vendors, contracts and procurements.
Utilize the necessary systems to facilitate job responsibilities including but not limited to FMS (Financial Management System), PASSPort, DMSS, and the Commission’s internal systems, etc.
Perform all other projects as instructed by the Executive Director Finance and Chief Contracting Diversity Officer or leadership.
Minimum Qualifications
A baccalaureate degree from an accredited college and two years of experience in community work or community‑centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community‑centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Preferred Skills
Ability to use FMS 2/3, Info Advantage, and DMSS – Knowledge of the city’s procurement processing system and PPB Rules.
Ability to create Excel charts and reports.
Ability to multitask multiple projects and responsibilities efficiently.
Excellent presentation, writing and verbal communication skills.
Strong customer service skills and ability to communicate effectively.
Well organized, assertive, and able to work independently and collaboratively.
Strong work ethic and problem‑solving skills.
Excellent attention to detail and organization.
Proficiency in Microsoft Office programs.
Familiarity with the NYCHRL.
Demonstrated aptitude with electronic file systems or other data management systems.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity or pregnancy.
Salary: $62,868.00 – $72,298.00
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We are looking for a detailed‑oriented and analytical Financial Associate to join our finance team. The successful candidate will report to the Executive Director of Finance and will be responsible for the following:
Responsibilities
Ensure vendor compliance with agency rules, procurement policies and M/WBE requirements to facilitate the procurement process. Communicate with vendors and external oversight agencies for the completion and submission of documentation.
Identify, plan, implement and/or attend internal or external networking events. Prepare and manage outreach programming and communication. Maintain and organize a diverse vendor database for CCHR.
Create and facilitate procurement presentations and trainings on programs, policies, and compliance for staff and vendors. Assist vendors with procurement registration, processing and payments.
Prepare and facilitate the solicitation process from beginning to end, review and make recommendations. Manage various aspects of the PASSPort contracting, compliance and assist in all payment processing.
Compile and analyze data, perform complex statistical analyses, develop detailed reports, charts/graphs and spreadsheets, identify and monitor trends, manage dashboards and other monitoring tools as well as interface with internal and external stakeholders.
Respond to audit and compliance requests and prepare reports for oversight agencies. Manage and process vendor performance evaluations.
Manage the unit email inbox to ensure vendor information and compliance documents are received, distributed, and processed. Maintain internal files (both hardcopy and digital) related to vendors, contracts and procurements.
Utilize the necessary systems to facilitate job responsibilities including but not limited to FMS (Financial Management System), PASSPort, DMSS, and the Commission’s internal systems, etc.
Perform all other projects as instructed by the Executive Director Finance and Chief Contracting Diversity Officer or leadership.
Minimum Qualifications
A baccalaureate degree from an accredited college and two years of experience in community work or community‑centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community‑centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Preferred Skills
Ability to use FMS 2/3, Info Advantage, and DMSS – Knowledge of the city’s procurement processing system and PPB Rules.
Ability to create Excel charts and reports.
Ability to multitask multiple projects and responsibilities efficiently.
Excellent presentation, writing and verbal communication skills.
Strong customer service skills and ability to communicate effectively.
Well organized, assertive, and able to work independently and collaboratively.
Strong work ethic and problem‑solving skills.
Excellent attention to detail and organization.
Proficiency in Microsoft Office programs.
Familiarity with the NYCHRL.
Demonstrated aptitude with electronic file systems or other data management systems.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity or pregnancy.
Salary: $62,868.00 – $72,298.00
#J-18808-Ljbffr