Operations and Admin Coordinator
Oklahoma Saferoom and Septic, Elmore City, OK, United States
This isn't a sit-at-a-desk-and-answer-phones job. It's a high-accountability operations role for someone who loves having 15 things going at once, hates loose ends, and gets genuine satisfaction from making a busy operation run tight. If you're the kind of person who actually enjoys a clean spreadsheet, a well-tracked process, and holding people to standard — keep reading.
What's the elevator pitch for Oklahoma Saferoom and Septic?
At Oklahoma Saferoom and Septic, we’re not your typical office. We’re a fast-growing, multi-location manufacturing and service company that builds storm shelters and septic systems across Oklahoma. We’re proud of what we make because it matters — keeping families safe and communities running.
We’re lean, gritty, and hands-on. Our team shows up every day ready to solve problems and keep things moving forward. We believe in professionalism, consistency, and teamwork — but we also know things don’t always go as planned. Around here, grit matters just as much as skill.
We serve our customers by providing:
On Time Delivery- Time is money! By showing up on time, our installers are able to take on more jobs.
Quality Products- By making sure each product meets our high standards of quality, there are less warranty and repair calls to take time away from the important work of selling and installing new jobs.
Commitment to partnership- We stand behind our installers. When issues or complications arise, we work with them to resolve issues for their customers and stand behind our product with lengthy warranties.
The Role
This role will help support OKSS operations in a variety of ways. This position will be based in the office but spend significant time walking the shops and yard. The schedule is Monday-Friday, 7:30am-4:00pm (30 min lunch, 40 hours per week).
You won't carry a supervisor title, but you'll carry real weight. You'll be the eyes and ears of the Elmore City Manager — noticing when things are off, flagging issues early, and helping hold the team to standard. If you've led people before — even informally — and genuinely liked it, you'll thrive here.
Core Responsibilities
Admin Support
Provide support to Elmore City Manager - being a great helper to the EC Manager is paramount
Assist in miscellaneous admin projects as assigned
Notify leadership when noticing potential employee issues (time integrity performance, attitude)
Help vet candidates for certain positions
Onboarding paperwork for new employees
Serve as office receptionist for visitors
Weekly/monthly/quarterly inventory counts
Work with Elmore City Manager to assign projects to Drivers when needed
Communicate/coordinate with customers and drivers
Assist installers and retail customers (walk-ins, phone, Facebook, email)
Sell waste blocks
Safety & Cleanliness
Take notes during staff and safety meetings
Maintain clean and organized office
Truck Organization & Supplies
Help oversee truck documentation
Update fleet management software (Fleetio) for work orders/maintenance work
Upholding and championing our core values
Our quality saves lives
Consistency for what we can control
Flexibility for what we can’t control
Clean is king
Don’t be an eeyore
Key Traits to Possess
Analytical mindset
Thrive in a fast paced environmentExceptional attention to detail
Tech-savvy and quick to learn new tools
Loyal and reliable team player
Drama-free
Highly organized
Lead by example, not authority
Discreet with sensitive information
What we Offer
PTO
Paid holidays
Stable, growing company with opportunities to expand your role
A supportive team where your work makes a direct impact every single day
A chance to be part of a gritty, growing business where you’re more than “just admin” — you’re essential
#J-18808-Ljbffr
What's the elevator pitch for Oklahoma Saferoom and Septic?
At Oklahoma Saferoom and Septic, we’re not your typical office. We’re a fast-growing, multi-location manufacturing and service company that builds storm shelters and septic systems across Oklahoma. We’re proud of what we make because it matters — keeping families safe and communities running.
We’re lean, gritty, and hands-on. Our team shows up every day ready to solve problems and keep things moving forward. We believe in professionalism, consistency, and teamwork — but we also know things don’t always go as planned. Around here, grit matters just as much as skill.
We serve our customers by providing:
On Time Delivery- Time is money! By showing up on time, our installers are able to take on more jobs.
Quality Products- By making sure each product meets our high standards of quality, there are less warranty and repair calls to take time away from the important work of selling and installing new jobs.
Commitment to partnership- We stand behind our installers. When issues or complications arise, we work with them to resolve issues for their customers and stand behind our product with lengthy warranties.
The Role
This role will help support OKSS operations in a variety of ways. This position will be based in the office but spend significant time walking the shops and yard. The schedule is Monday-Friday, 7:30am-4:00pm (30 min lunch, 40 hours per week).
You won't carry a supervisor title, but you'll carry real weight. You'll be the eyes and ears of the Elmore City Manager — noticing when things are off, flagging issues early, and helping hold the team to standard. If you've led people before — even informally — and genuinely liked it, you'll thrive here.
Core Responsibilities
Admin Support
Provide support to Elmore City Manager - being a great helper to the EC Manager is paramount
Assist in miscellaneous admin projects as assigned
Notify leadership when noticing potential employee issues (time integrity performance, attitude)
Help vet candidates for certain positions
Onboarding paperwork for new employees
Serve as office receptionist for visitors
Weekly/monthly/quarterly inventory counts
Work with Elmore City Manager to assign projects to Drivers when needed
Communicate/coordinate with customers and drivers
Assist installers and retail customers (walk-ins, phone, Facebook, email)
Sell waste blocks
Safety & Cleanliness
Take notes during staff and safety meetings
Maintain clean and organized office
Truck Organization & Supplies
Help oversee truck documentation
Update fleet management software (Fleetio) for work orders/maintenance work
Upholding and championing our core values
Our quality saves lives
Consistency for what we can control
Flexibility for what we can’t control
Clean is king
Don’t be an eeyore
Key Traits to Possess
Analytical mindset
Thrive in a fast paced environmentExceptional attention to detail
Tech-savvy and quick to learn new tools
Loyal and reliable team player
Drama-free
Highly organized
Lead by example, not authority
Discreet with sensitive information
What we Offer
PTO
Paid holidays
Stable, growing company with opportunities to expand your role
A supportive team where your work makes a direct impact every single day
A chance to be part of a gritty, growing business where you’re more than “just admin” — you’re essential
#J-18808-Ljbffr