Scheduling Coordinator
HeartFields Assisted Living at Easton, Easton, MD, United States
About Seaton Senior Living
Seaton Senior Living, part of the Discovery Senior Living family of companies, is a recognized industry leader in performance, innovation, and lifestyle personalization. As one of the nation’s leading senior living operators, Seaton Senior Living serves nearly 2,000 residents across the Mid Atlantic. Our communities are located throughout the Mid Atlantic—including Pennsylvania, New Jersey, Delaware, Virginia, and Maryland—where we are dedicated to creating exceptional experiences for our residents through operational excellence, personalized care, and a commitment to enriching lives every day.
We offer rewarding career opportunities that include:
Competitive wages
Access to wages before payday
Flexible scheduling options with full‑time and part‑time hours
Paid time off and holidays (full‑time)
Comprehensive benefit package including health, dental, vision, life and disability insurances (full‑time)
401(K) with employer matching
Paid training
Opportunities for advancement
Meals and uniforms
Employee Assistance Program
Position Summary
The Scheduling Coordinator establishes and maintains an accurate team member schedule on a daily and monthly basis, makes adjustments as necessary based upon census and staffing requirements, monitors and tracks attendance for team members, and conveys violations and requests for employment status changes.
Essential Duties and Responsibilities
Maintain and provide team member schedule and assignments.
Update and adjust schedule based upon fluctuating census, regulatory requirements, planned and unplanned team member absences; fill shift vacancies with overtime awareness.
Update schedule databases.
Track and inform designated manager of tardiness, unplanned absences, requests for planned time off and requests for changes in scheduled hours; enter approved time off into scheduling database and time‑keeping system.
Ensure scheduled, total and overtime FTEs are within budget.
Track incidental and approved overtime, and complete other reports as assigned.
Perform other administrative duties as assigned.
Comply with applicable federal, state and local laws, rules, and regulations; maintain knowledge of and follow all company policies and procedures.
Maintain regular and punctual attendance at work and meetings.
Participate in all staff activities designed to develop teamwork, unity and promote morale.
Greet and assist all internal and external customers, guests, family members, residents, vendors and team members.
Other duties as assigned by the Supervisor.
Qualifications
Educational Requirements and Experience
High school diploma or equivalent (GED) required.
At least 2 years of related experience, preferably in a senior living or equivalent industry.
CPR and First Aid certification required.
Knowledge, Skills and Abilities
Ability to solve complex staffing issues, and work effectively with team members to ensure staffing level meets requirements.
Good oral and written communication skills.
Language Ability
Ability to communicate effectively speaking the primary language of the residents, vendors and team members.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Technical Skills
Operate standard office equipment including telephone, fax machine, computer, copier, etc.
Typing and computer skills.
Exposure to Word and Excel programs, e‑mail, and experience with staffing/timekeeping systems preferred.
Mathematical Skills
Ability to add and subtract whole numbers.
Cognitive Demands
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Competencies
Work independently of close supervision; work accurately with frequent interruptions.
Demonstrate an interest in working with a senior population.
Interact with guests, residents and staff in a courteous and friendly manner.
Respond promptly to resident needs.
Support the organization’s goals and values.
Balance team and individual responsibilities.
Make choices, decisions and act in the resident’s best interest.
Remain calm in difficult situations.
Handle multiple priorities.
Competent in organizational and time‑management skills.
Demonstrate good judgment, problem solving, and decision‑making skills.
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Seaton Senior Living, part of the Discovery Senior Living family of companies, is a recognized industry leader in performance, innovation, and lifestyle personalization. As one of the nation’s leading senior living operators, Seaton Senior Living serves nearly 2,000 residents across the Mid Atlantic. Our communities are located throughout the Mid Atlantic—including Pennsylvania, New Jersey, Delaware, Virginia, and Maryland—where we are dedicated to creating exceptional experiences for our residents through operational excellence, personalized care, and a commitment to enriching lives every day.
We offer rewarding career opportunities that include:
Competitive wages
Access to wages before payday
Flexible scheduling options with full‑time and part‑time hours
Paid time off and holidays (full‑time)
Comprehensive benefit package including health, dental, vision, life and disability insurances (full‑time)
401(K) with employer matching
Paid training
Opportunities for advancement
Meals and uniforms
Employee Assistance Program
Position Summary
The Scheduling Coordinator establishes and maintains an accurate team member schedule on a daily and monthly basis, makes adjustments as necessary based upon census and staffing requirements, monitors and tracks attendance for team members, and conveys violations and requests for employment status changes.
Essential Duties and Responsibilities
Maintain and provide team member schedule and assignments.
Update and adjust schedule based upon fluctuating census, regulatory requirements, planned and unplanned team member absences; fill shift vacancies with overtime awareness.
Update schedule databases.
Track and inform designated manager of tardiness, unplanned absences, requests for planned time off and requests for changes in scheduled hours; enter approved time off into scheduling database and time‑keeping system.
Ensure scheduled, total and overtime FTEs are within budget.
Track incidental and approved overtime, and complete other reports as assigned.
Perform other administrative duties as assigned.
Comply with applicable federal, state and local laws, rules, and regulations; maintain knowledge of and follow all company policies and procedures.
Maintain regular and punctual attendance at work and meetings.
Participate in all staff activities designed to develop teamwork, unity and promote morale.
Greet and assist all internal and external customers, guests, family members, residents, vendors and team members.
Other duties as assigned by the Supervisor.
Qualifications
Educational Requirements and Experience
High school diploma or equivalent (GED) required.
At least 2 years of related experience, preferably in a senior living or equivalent industry.
CPR and First Aid certification required.
Knowledge, Skills and Abilities
Ability to solve complex staffing issues, and work effectively with team members to ensure staffing level meets requirements.
Good oral and written communication skills.
Language Ability
Ability to communicate effectively speaking the primary language of the residents, vendors and team members.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Technical Skills
Operate standard office equipment including telephone, fax machine, computer, copier, etc.
Typing and computer skills.
Exposure to Word and Excel programs, e‑mail, and experience with staffing/timekeeping systems preferred.
Mathematical Skills
Ability to add and subtract whole numbers.
Cognitive Demands
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Competencies
Work independently of close supervision; work accurately with frequent interruptions.
Demonstrate an interest in working with a senior population.
Interact with guests, residents and staff in a courteous and friendly manner.
Respond promptly to resident needs.
Support the organization’s goals and values.
Balance team and individual responsibilities.
Make choices, decisions and act in the resident’s best interest.
Remain calm in difficult situations.
Handle multiple priorities.
Competent in organizational and time‑management skills.
Demonstrate good judgment, problem solving, and decision‑making skills.
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