Receptionist & Facilities Assistant
Soni, Washington, District of Columbia, United States
AmLaw 200 firm is seeking a Receptionist and Facilities Assistant. The incumbent plays a key role supporting the firm’s catering, facilities, and day to day operations while ensuring an organized and efficient workplace.
Responsibilities
Welcome clients, visitors, attorneys and staff with a professional and courteous demeanor, ensuring a polished and positive first impression.
Answer and route incoming calls, emails, and inquiries promptly and accurately.
Escort clients and visitors to appropriate offices or meeting rooms and ensure their comfort.
Maintain and update visitor logs, and coordinate guest access to office spaces. Maintain up-to-date records on office layout, phone lists, internal maps, and directories.
Arrange travel, lodging, and dining accommodations for guests and visiting attorneys.
Provide basic A/V support for meetings; act as liaison with IT and Office Services for equipment and troubleshooting.
Support administrative and operations teams as needed with general office tasks, new hire coordination, or visitor preparation.
Support the planning and execution of internal meetings and events.
Set up and break down catering arrangements, reconfigure furniture, and maintain hubs, pantries and kitchen cleanliness and organization.
Responsible for the budget, purchase and stocking of the office snacks area.
Monitor and restock supplies in the kitchen, café, and pantry areas; assist with the coordination of equipment deliveries and pick‑ups.
Manage the firm’s conference room scheduler and handle reservations for attorneys, clients, and staff.
Prepare and distribute the weekly/daily catering/event report to facilities and HR, ensuring all catering needs and bookings are tracked and fulfilled.
Perform daily walk‑throughs to ensure the readiness of conference rooms, common areas, and visitor offices; report issues to Office Services or Operations Management.
Support facilities, administration, HR, and other departments with administrative projects.
Serve as an active member of the DC Office Emergency Procedures Team.
Provide back‑up administrative support to legal administrative assistants and other departments as assigned.
Manage building lobby access and pre‑check all visitors with building security before arrival.
Maintain awareness of guest presence and general staff locations to support internal safety protocols.
Collaborate with Office Services and facilities teams to ensure smooth operations and promptly report facility issues.
Requirements
Bachelor’s degree or equivalent.
1-2 years of experience.
Ability to work evenings for events as required.
Preferred Skills
Experience out of hospitality, or service‑related industry.
Compensation: $55,000-60,000
Salary is based on a range of factors that include relevant experience, knowledge, skills, and other job‑related qualifications.
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Responsibilities
Welcome clients, visitors, attorneys and staff with a professional and courteous demeanor, ensuring a polished and positive first impression.
Answer and route incoming calls, emails, and inquiries promptly and accurately.
Escort clients and visitors to appropriate offices or meeting rooms and ensure their comfort.
Maintain and update visitor logs, and coordinate guest access to office spaces. Maintain up-to-date records on office layout, phone lists, internal maps, and directories.
Arrange travel, lodging, and dining accommodations for guests and visiting attorneys.
Provide basic A/V support for meetings; act as liaison with IT and Office Services for equipment and troubleshooting.
Support administrative and operations teams as needed with general office tasks, new hire coordination, or visitor preparation.
Support the planning and execution of internal meetings and events.
Set up and break down catering arrangements, reconfigure furniture, and maintain hubs, pantries and kitchen cleanliness and organization.
Responsible for the budget, purchase and stocking of the office snacks area.
Monitor and restock supplies in the kitchen, café, and pantry areas; assist with the coordination of equipment deliveries and pick‑ups.
Manage the firm’s conference room scheduler and handle reservations for attorneys, clients, and staff.
Prepare and distribute the weekly/daily catering/event report to facilities and HR, ensuring all catering needs and bookings are tracked and fulfilled.
Perform daily walk‑throughs to ensure the readiness of conference rooms, common areas, and visitor offices; report issues to Office Services or Operations Management.
Support facilities, administration, HR, and other departments with administrative projects.
Serve as an active member of the DC Office Emergency Procedures Team.
Provide back‑up administrative support to legal administrative assistants and other departments as assigned.
Manage building lobby access and pre‑check all visitors with building security before arrival.
Maintain awareness of guest presence and general staff locations to support internal safety protocols.
Collaborate with Office Services and facilities teams to ensure smooth operations and promptly report facility issues.
Requirements
Bachelor’s degree or equivalent.
1-2 years of experience.
Ability to work evenings for events as required.
Preferred Skills
Experience out of hospitality, or service‑related industry.
Compensation: $55,000-60,000
Salary is based on a range of factors that include relevant experience, knowledge, skills, and other job‑related qualifications.
#J-18808-Ljbffr