Event Coordinator, SVAI Hub
Cypress HCM, Menlo Park, CA, United States
The Event Coordinator for the Silicon Valley AI Hub (SVAI) will serve as the operational backbone for all event execution, working closely with the Founding Program Manager to bring high-impact AI programming to life. This contracted position focuses on the day‑of production and seamless execution of technical workshops, developer meetups, startup events, and executive engagements within our 28,000 square foot Menlo Park facility. You will be the on‑site expert ensuring every event runs flawlessly while maintaining the professional standards that reflect our commitment to the AI community.
Responsibilities
Execute day‑of event operations for all SVAI programming including developer meetups, technical workshops, startup demo days, and executive engagements (this will include evening events up to 3x per week, ending no later than 9pm, and occasional weekend events – no more than once per quarter)
Coordinate with venue facilities to ensure optimal space configuration, A/V setup, catering arrangements, and technical requirements for each event
Manage event logistics including attendee check‑in, vendor coordination, equipment setup/breakdown, and real‑time troubleshooting
Serve as primary on‑site contact for external event organizers, speakers, and community partners during events
Collaborate closely with the Founding Program Manager to understand event objectives and execute according to specifications
Interface with SVAI workplace team to coordinate space usage, security protocols, and facility operations
Support the Customer Experience Center (CEC) in balancing executive events with community programming needs
Maintain event materials and supplies including signage, technical equipment, registration materials, and branded items
Provide post‑event support including space reset, equipment inventory, and immediate feedback collection
Assist with pre‑event setup and vendor management as needed to ensure seamless transitions between different event types
Requirements
3+ years of hands‑on event production experience, preferably with technical events, conferences, or corporate programming
Strong operational skills with proven ability to manage multiple moving parts simultaneously and solve problems in real‑time
Experience with A/V equipment, venue management, and event technology commonly used in professional settings
Excellent interpersonal skills to work effectively with diverse audiences including developers, executives, startups, and external vendors
Professional demeanor representing Snowflake's brand standards while interacting with community members and partners
Flexibility and adaptability to handle varying event types from intimate technical workshops to larger networking events
Detail‑oriented approach ensuring consistent execution quality across all programming
Physical capability to handle setup/breakdown activities and be on‑site for extended periods during events
Local Bay Area presence with reliable transportation to the Menlo Park facility
Basic understanding of technical event requirements for developer‑focused programming
Options for hybrid, but must be able to be onsite 3 days a week, and any days there are events. Need for flexible work hours due to event timing, ex., could start at 12pm if they have an event late at night, etc
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Responsibilities
Execute day‑of event operations for all SVAI programming including developer meetups, technical workshops, startup demo days, and executive engagements (this will include evening events up to 3x per week, ending no later than 9pm, and occasional weekend events – no more than once per quarter)
Coordinate with venue facilities to ensure optimal space configuration, A/V setup, catering arrangements, and technical requirements for each event
Manage event logistics including attendee check‑in, vendor coordination, equipment setup/breakdown, and real‑time troubleshooting
Serve as primary on‑site contact for external event organizers, speakers, and community partners during events
Collaborate closely with the Founding Program Manager to understand event objectives and execute according to specifications
Interface with SVAI workplace team to coordinate space usage, security protocols, and facility operations
Support the Customer Experience Center (CEC) in balancing executive events with community programming needs
Maintain event materials and supplies including signage, technical equipment, registration materials, and branded items
Provide post‑event support including space reset, equipment inventory, and immediate feedback collection
Assist with pre‑event setup and vendor management as needed to ensure seamless transitions between different event types
Requirements
3+ years of hands‑on event production experience, preferably with technical events, conferences, or corporate programming
Strong operational skills with proven ability to manage multiple moving parts simultaneously and solve problems in real‑time
Experience with A/V equipment, venue management, and event technology commonly used in professional settings
Excellent interpersonal skills to work effectively with diverse audiences including developers, executives, startups, and external vendors
Professional demeanor representing Snowflake's brand standards while interacting with community members and partners
Flexibility and adaptability to handle varying event types from intimate technical workshops to larger networking events
Detail‑oriented approach ensuring consistent execution quality across all programming
Physical capability to handle setup/breakdown activities and be on‑site for extended periods during events
Local Bay Area presence with reliable transportation to the Menlo Park facility
Basic understanding of technical event requirements for developer‑focused programming
Options for hybrid, but must be able to be onsite 3 days a week, and any days there are events. Need for flexible work hours due to event timing, ex., could start at 12pm if they have an event late at night, etc
#J-18808-Ljbffr