Senior Accounts Payable Analyst
AURA, Baltimore, MD, United States
AURA's mission is to provide innovative, open resources to enable discovery and excellence in research, to unify the astrophysics communities, and to promote public understanding of our universe and the benefits of science exploration. AURA carries out its role through its astronomical facilities.
AURA is hiring for a
Senior Accounts Payable Analyst
to be a key member of the Finance team, responsible not only for accurate and timely processing of vendor payments and travel reimbursements, but also for performing critical financial analysis to support compliance and operational decision-making. This role involves analyzing transactional data, identifying discrepancies, and ensuring alignment with federal regulations and internal policies. The ideal candidate brings strong attention to detail, a problem-solving mindset, and proficiency in accounting systems and Excel-based reporting. This position plays a vital role in maintaining financial integrity and supporting efficient workflows across the organization.
Essential Functions
Process AP transactions, ensuring invoices and travel reimbursements are processed timely to meet critical weekly and month-end deadlines.
Works with Procurement and Internal managers to verify approval of invoices to ensure timely payment of vendor invoices.
Review approved travel requisitions for completeness and create purchase orders.
Travel expense report review for math accuracy, proper approval and receipts and adhering to federal compliance requirements.
Act as the point of contact for audit requests.
Responsible for efficiently performing assigned general accounting functions to include account reconciliations.
Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, account discrepancies and follows through to resolution.
Run necessary accounts payable reports in Deltek Costpoint and utilize MS Excel to analyze data.
Performs general analysis and reconciliations of employee and non-employee travel advances, reimbursements and requests.
Participate in month-end accounts payable processes.
Understands requirements for 1099 vendors and assists with annual reporting for IRS 1099 preparation and reconciliations.
Maintains and distributes accounting documents, records and reports.
Communicate with vendors via phone or e-mail.
Requirements
Associate's degree in Accounting, Finance, Business Administration or related field, or equivalent combination of education and experience
Minimum of 5 years of accounts payable or general accounting experience
Familiarity with accounting systems and Excel-based data analysis.
Knowledge of federal travel regulations
Understanding of travel allowable and unallowable costs
Strong organizational and time management skills.
High level of accuracy and attention to detail.
Ability to interpret and follow financial policies, procedures, and federal compliance guidelines.
Effective verbal and written communication skills
Preferences
Bachelor's degree in Accounting, Finance, Business Administration or related field, or equivalent combination of education and experience
Experience with Deltek Costpoint
Understanding of IRS 1099 reporting requirements and federal travel compliance standards
Experience with vendor banking and payment setup in accounting systems
Physical Demands
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk; or hear.
The employee is occasionally required to stand; walk; reach with hands and arms and stoop; kneel; crouch; or crawl.
The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
Must possess - sufficient mobility, strength, or dexterity in both arms and hands and both legs to a) reach upward, sideways, downward to work with paper files; b) sufficient mobility and dexterity to utilize computer systems, fax machines, copiers, and other office machines.
Must possess - 1) ability to read and understand instructions, drawings, safety guides, and other written materials necessary to perform job; 2) sufficient visual capacity to perform the applicable functions without assistance of visual aids other than eye contacts or eye glasses; 3) sufficient spoken aural capacity to hear and understand instructions, warning bells, fire alarms, or shouted instructions without assistance of auditory aids other than a hearing aid; and 4) ability to impart information orally so that others understand and can respond appropriately.
Salary and Benefits
Salary Range: $65,000-$80,000. The final salary will depend on skills, qualifications, experience and location.
AURA offers an excellent benefits package including paid time off and retirement plan contributions, competitive salary commensurate with experience, and a very attractive work environment.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
AURA is hiring for a
Senior Accounts Payable Analyst
to be a key member of the Finance team, responsible not only for accurate and timely processing of vendor payments and travel reimbursements, but also for performing critical financial analysis to support compliance and operational decision-making. This role involves analyzing transactional data, identifying discrepancies, and ensuring alignment with federal regulations and internal policies. The ideal candidate brings strong attention to detail, a problem-solving mindset, and proficiency in accounting systems and Excel-based reporting. This position plays a vital role in maintaining financial integrity and supporting efficient workflows across the organization.
Essential Functions
Process AP transactions, ensuring invoices and travel reimbursements are processed timely to meet critical weekly and month-end deadlines.
Works with Procurement and Internal managers to verify approval of invoices to ensure timely payment of vendor invoices.
Review approved travel requisitions for completeness and create purchase orders.
Travel expense report review for math accuracy, proper approval and receipts and adhering to federal compliance requirements.
Act as the point of contact for audit requests.
Responsible for efficiently performing assigned general accounting functions to include account reconciliations.
Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, account discrepancies and follows through to resolution.
Run necessary accounts payable reports in Deltek Costpoint and utilize MS Excel to analyze data.
Performs general analysis and reconciliations of employee and non-employee travel advances, reimbursements and requests.
Participate in month-end accounts payable processes.
Understands requirements for 1099 vendors and assists with annual reporting for IRS 1099 preparation and reconciliations.
Maintains and distributes accounting documents, records and reports.
Communicate with vendors via phone or e-mail.
Requirements
Associate's degree in Accounting, Finance, Business Administration or related field, or equivalent combination of education and experience
Minimum of 5 years of accounts payable or general accounting experience
Familiarity with accounting systems and Excel-based data analysis.
Knowledge of federal travel regulations
Understanding of travel allowable and unallowable costs
Strong organizational and time management skills.
High level of accuracy and attention to detail.
Ability to interpret and follow financial policies, procedures, and federal compliance guidelines.
Effective verbal and written communication skills
Preferences
Bachelor's degree in Accounting, Finance, Business Administration or related field, or equivalent combination of education and experience
Experience with Deltek Costpoint
Understanding of IRS 1099 reporting requirements and federal travel compliance standards
Experience with vendor banking and payment setup in accounting systems
Physical Demands
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk; or hear.
The employee is occasionally required to stand; walk; reach with hands and arms and stoop; kneel; crouch; or crawl.
The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
Must possess - sufficient mobility, strength, or dexterity in both arms and hands and both legs to a) reach upward, sideways, downward to work with paper files; b) sufficient mobility and dexterity to utilize computer systems, fax machines, copiers, and other office machines.
Must possess - 1) ability to read and understand instructions, drawings, safety guides, and other written materials necessary to perform job; 2) sufficient visual capacity to perform the applicable functions without assistance of visual aids other than eye contacts or eye glasses; 3) sufficient spoken aural capacity to hear and understand instructions, warning bells, fire alarms, or shouted instructions without assistance of auditory aids other than a hearing aid; and 4) ability to impart information orally so that others understand and can respond appropriately.
Salary and Benefits
Salary Range: $65,000-$80,000. The final salary will depend on skills, qualifications, experience and location.
AURA offers an excellent benefits package including paid time off and retirement plan contributions, competitive salary commensurate with experience, and a very attractive work environment.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr