Vendor & RFP Coordinator - Power Utilities
Utilities One Group, Voorhees Township, NJ, United States
At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.
Department: Vendor Management
Location: United States - Voorhees, NJ
Vendor & RFP Coordinator – Power Utilities
Key Responsibilities
RFP & Proposal Management
Monitor and identify new RFP, RFQ, and bid opportunities within the power utilities sector
Coordinate the end to end RFP process including review, qualification, and submission
Prepare and compile proposals, ensuring compliance with all technical and commercial requirements
Collaborate with engineering, operations, and finance teams to gather required inputs
Maintain proposal templates, boilerplate content, and supporting documentation
Track submission deadlines and ensure timely delivery of proposals
Vendor Management
Source, onboard, and maintain relationships with subcontractors, suppliers, and service providers
Evaluate vendor capabilities, pricing, and performance
Maintain a centralized vendor database with up to date qualifications, certifications, and agreements
Coordinate vendor participation in bids and ensure alignment with project requirements
Support contract negotiations and vendor agreements in coordination with leadership
Market Research & Strategy Support
Conduct market research to identify new business opportunities and trends in the power utilities sector
Support pricing strategies and competitive analysis for proposals
Assist leadership with go or no go decisions for bidding opportunities
Process & Compliance
Ensure all proposals and vendor activities comply with company policies and client requirements
Maintain organized records of all RFPs, submissions, and vendor documentation
Continuously improve internal processes for efficiency and scalability
Skills, Knowledge and Expertise
Bachelor’s degree in Business Administration, Engineering, Construction Management, or related field
2–5 years of experience in RFP coordination, procurement, or vendor management, preferably in utilities, energy, or construction
Experience working with public sector bids and government contracts is a strong plus
Strong organizational and project management skills with attention to detail
Ability to manage multiple deadlines in a fast paced environment
Proficiency in Microsoft Office, including Excel, Word, and PowerPoint; experience with ERP or CRM systems is a plus
Excellent communication and cross functional collaboration skills
Preferred Experience
Experience in power utilities, electrical infrastructure, or utility construction projects
Familiarity with bidding platforms such as government procurement portals and utility sourcing systems
Understanding of contract terms, scopes of work, and pricing structures
Knowledge of transmission, distribution, substations, or other power related infrastructure projects is a plus
Benefits
Health Insurance plans (health, dental, vision)
Whole Life Insurance
401k Plan
PTO/Paid Holidays
Great Work Environment
Career Advancement Opportunities
#J-18808-Ljbffr
Department: Vendor Management
Location: United States - Voorhees, NJ
Vendor & RFP Coordinator – Power Utilities
Key Responsibilities
RFP & Proposal Management
Monitor and identify new RFP, RFQ, and bid opportunities within the power utilities sector
Coordinate the end to end RFP process including review, qualification, and submission
Prepare and compile proposals, ensuring compliance with all technical and commercial requirements
Collaborate with engineering, operations, and finance teams to gather required inputs
Maintain proposal templates, boilerplate content, and supporting documentation
Track submission deadlines and ensure timely delivery of proposals
Vendor Management
Source, onboard, and maintain relationships with subcontractors, suppliers, and service providers
Evaluate vendor capabilities, pricing, and performance
Maintain a centralized vendor database with up to date qualifications, certifications, and agreements
Coordinate vendor participation in bids and ensure alignment with project requirements
Support contract negotiations and vendor agreements in coordination with leadership
Market Research & Strategy Support
Conduct market research to identify new business opportunities and trends in the power utilities sector
Support pricing strategies and competitive analysis for proposals
Assist leadership with go or no go decisions for bidding opportunities
Process & Compliance
Ensure all proposals and vendor activities comply with company policies and client requirements
Maintain organized records of all RFPs, submissions, and vendor documentation
Continuously improve internal processes for efficiency and scalability
Skills, Knowledge and Expertise
Bachelor’s degree in Business Administration, Engineering, Construction Management, or related field
2–5 years of experience in RFP coordination, procurement, or vendor management, preferably in utilities, energy, or construction
Experience working with public sector bids and government contracts is a strong plus
Strong organizational and project management skills with attention to detail
Ability to manage multiple deadlines in a fast paced environment
Proficiency in Microsoft Office, including Excel, Word, and PowerPoint; experience with ERP or CRM systems is a plus
Excellent communication and cross functional collaboration skills
Preferred Experience
Experience in power utilities, electrical infrastructure, or utility construction projects
Familiarity with bidding platforms such as government procurement portals and utility sourcing systems
Understanding of contract terms, scopes of work, and pricing structures
Knowledge of transmission, distribution, substations, or other power related infrastructure projects is a plus
Benefits
Health Insurance plans (health, dental, vision)
Whole Life Insurance
401k Plan
PTO/Paid Holidays
Great Work Environment
Career Advancement Opportunities
#J-18808-Ljbffr