Senior Executive Assistant, Office of the President
Forrest Johnson, Knoxville, TN, United States
Senior Executive Assistant, Office of the President
AMS Corporation is a nuclear engineering services company based in Knoxville, Tennessee, with a mission to ensure the safe operation of the worldwide nuclear fleet. Founded in 1977 as a spinoff of Oak Ridge National Laboratory and the University of Tennessee, AMS has nearly 50 years of experience developing innovative testing technologies and engineering solutions that help nuclear facilities maintain safe, reliable, and compliant instrumentation and control (I&C) systems. AMS supports nuclear facilities worldwide with specialized expertise in instrumentation and control (I&C) system testing, equipment qualification, wireless and online monitoring, cable aging diagnostics, calibration verification, and advanced data analysis. Our engineers work across nuclear power plants, research reactors, naval propulsion programs, and national security installations to ensure systems perform safely, reliably, and in full compliance with regulatory requirements.
At AMS, you'll join a collaborative team of experts across nuclear, electrical, mechanical, computer, and materials engineering. We invest heavily in research and development, encourage creativity in problem-solving, and provide hands-on opportunities to contribute from day one. Many employees build long careers here because they're able to learn continuously, take on diverse technical challenges, and work in an environment guided by teamwork, respect, and shared purpose.
Job Description
What You'll Do
Executive Support & Time Management
Manage the President's calendar, scheduling, and daily workflow to maximize efficiency and focus.
Provide daily and near-term reminders, preparation notes, and prioritization support.
Screen and manage incoming communications, including emails, phone calls, texts, and physical mail.
Act as a gatekeeper while maintaining professionalism and responsiveness with internal and external stakeholders.
Communication & Writing Support
Draft, edit, and refine written materials on behalf of the President, including emails, correspondence, notes, and internal or external communications.
Take rough or technical input from the President and convert it into clear, polished, professional written output.
Capture notes from meetings, calls, and discussions and translate them into actionable follow-ups when required.
Logistics
Coordinate complex domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.
Maintain flexibility to work outside normal business hours, including evenings or weekends, based on business needs.
Meeting & Coordination Support
Schedule and coordinate meetings with executives, customers, partners, and internal teams.
Prepare meeting logistics, materials, agendas, and follow-up actions as needed.
Serve as a point of coordination between the President and AMS leadership, staff, customers, and external partners.
Administrative & Office Support
Maintain organized digital and physical filing systems for executive correspondence, documents, and records.
Gather receipts and prepare expense reports.
Assist with special projects, administrative tasks, and ad-hoc requests as assigned.
Anticipate potential issues or conflicts and proactively address them before they escalate.
Qualifications
Consistently energetic, positive, and professional demeanor
Significant experience providing executive-level administrative or operational support to a senior leader (President, CEO, Founder, or equivalent)
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills, with the ability to edit and improve others' writing
High emotional intelligence and the ability to read situations, personalities, and priorities
Absolute discretion and comfort handling confidential and sensitive information
Advanced computer skills, including proficiency with Microsoft Office tools such as Excel, Word, and PowerPoint
Experience booking and managing complex travel arrangements
Flexibility to work extended hours, and adapt to changing schedules
A self-starter mentality with the ability to operate independently and take initiative
Executive-level presence and professionalism in all settings
Additional Information
Compensation & Benefits
Health Coverage Generous employer contributions toward comprehensive health, dental, vision, life, and disability insurance
Retirement 401(k) with generous employer matching contributions
Paid Time Off 20 days annual vacation plus at least 10 paid holidays per year
Career Growth Annual salary reviews, raises, and advancement opportunities within a fast-paced, team-oriented, mission-driven organization
AMS Corporation is an equal opportunity employer. We comply with all applicable employment laws and do not discriminate based on any protected characteristic. Certain roles may require U.S. citizenship or other federally mandated clearances.
This job posting is being managed by FractionalRecruiter on behalf of AMS Corporation.
Job Location
I'm interested
AMS Corporation is a nuclear engineering services company based in Knoxville, Tennessee, with a mission to ensure the safe operation of the worldwide nuclear fleet. Founded in 1977 as a spinoff of Oak Ridge National Laboratory and the University of Tennessee, AMS has nearly 50 years of experience developing innovative testing technologies and engineering solutions that help nuclear facilities maintain safe, reliable, and compliant instrumentation and control (I&C) systems. AMS supports nuclear facilities worldwide with specialized expertise in instrumentation and control (I&C) system testing, equipment qualification, wireless and online monitoring, cable aging diagnostics, calibration verification, and advanced data analysis. Our engineers work across nuclear power plants, research reactors, naval propulsion programs, and national security installations to ensure systems perform safely, reliably, and in full compliance with regulatory requirements.
At AMS, you'll join a collaborative team of experts across nuclear, electrical, mechanical, computer, and materials engineering. We invest heavily in research and development, encourage creativity in problem-solving, and provide hands-on opportunities to contribute from day one. Many employees build long careers here because they're able to learn continuously, take on diverse technical challenges, and work in an environment guided by teamwork, respect, and shared purpose.
Job Description
What You'll Do
Executive Support & Time Management
Manage the President's calendar, scheduling, and daily workflow to maximize efficiency and focus.
Provide daily and near-term reminders, preparation notes, and prioritization support.
Screen and manage incoming communications, including emails, phone calls, texts, and physical mail.
Act as a gatekeeper while maintaining professionalism and responsiveness with internal and external stakeholders.
Communication & Writing Support
Draft, edit, and refine written materials on behalf of the President, including emails, correspondence, notes, and internal or external communications.
Take rough or technical input from the President and convert it into clear, polished, professional written output.
Capture notes from meetings, calls, and discussions and translate them into actionable follow-ups when required.
Logistics
Coordinate complex domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.
Maintain flexibility to work outside normal business hours, including evenings or weekends, based on business needs.
Meeting & Coordination Support
Schedule and coordinate meetings with executives, customers, partners, and internal teams.
Prepare meeting logistics, materials, agendas, and follow-up actions as needed.
Serve as a point of coordination between the President and AMS leadership, staff, customers, and external partners.
Administrative & Office Support
Maintain organized digital and physical filing systems for executive correspondence, documents, and records.
Gather receipts and prepare expense reports.
Assist with special projects, administrative tasks, and ad-hoc requests as assigned.
Anticipate potential issues or conflicts and proactively address them before they escalate.
Qualifications
Consistently energetic, positive, and professional demeanor
Significant experience providing executive-level administrative or operational support to a senior leader (President, CEO, Founder, or equivalent)
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills, with the ability to edit and improve others' writing
High emotional intelligence and the ability to read situations, personalities, and priorities
Absolute discretion and comfort handling confidential and sensitive information
Advanced computer skills, including proficiency with Microsoft Office tools such as Excel, Word, and PowerPoint
Experience booking and managing complex travel arrangements
Flexibility to work extended hours, and adapt to changing schedules
A self-starter mentality with the ability to operate independently and take initiative
Executive-level presence and professionalism in all settings
Additional Information
Compensation & Benefits
Health Coverage Generous employer contributions toward comprehensive health, dental, vision, life, and disability insurance
Retirement 401(k) with generous employer matching contributions
Paid Time Off 20 days annual vacation plus at least 10 paid holidays per year
Career Growth Annual salary reviews, raises, and advancement opportunities within a fast-paced, team-oriented, mission-driven organization
AMS Corporation is an equal opportunity employer. We comply with all applicable employment laws and do not discriminate based on any protected characteristic. Certain roles may require U.S. citizenship or other federally mandated clearances.
This job posting is being managed by FractionalRecruiter on behalf of AMS Corporation.
Job Location
I'm interested