Education Administrative Assistant
Picayune Rancheria of Chukchansi Indians, Coarsegold, CA, United States
Education Administrative Assistant
The Education Administrative Assistant provides administrative and clerical support to the Education Department, assisting with the coordination of programs, services, and daily operations that support the academic success and cultural education of Tribal members. Working under the direction of the Education Director, this position supports student services, program activities, recordkeeping, and departmental operations while maintaining a high level of organization, accuracy, and confidentiality.
Essential Duties
Perform general office duties including answering phones, responding to emails, scheduling appointments, and maintaining office supplies
Assist with coordination and logistics for education programs, workshops, college fairs, tutoring services, and cultural enrichment activities
Design and develop program outreach materials, including announcements and digital communications, to promote education programs and services.
Maintain accurate and organized records for student files, scholarship applications, and program participation
Prepare meeting agendas, take minutes, and distribute documentation as needed
Track and compile routine reports related to program participation, attendance, and grant requirements
Provide administrative support for student services, including assisting with scholarship applications and general program inquiries
Serve as a point of contact for Tribal members, schools, and educational partners
Maintain confidentiality of student and family information in compliance with FERPA and Tribal policies
Assist with basic budgeting support, including invoice tracking, purchase requests, and petty cash reconciliation
Provide occasional transportation support using PRCI vehicles, as assigned
Attend departmental meetings, training sessions, and professional development opportunities
Support departmental operations through additional duties as assigned
Minimum Qualifications
Associate or higher degree required
Minimum of two (2) years of administrative or clerical experience
Ability to manage multiple tasks and maintain organized records in a fast-paced environment
Strong written and verbal communication skills
Basic proficiency with standard office software (e.g., Word, Excel, Outlook, email systems)
Ability to maintain confidentiality and handle sensitive information appropriately
Valid, unrestricted driver's license
Ability to pass a pre-employment drug screening and comprehensive background check
Preferred Qualifications
Bachelor's degree preferred
Experience working in an educational, youth services, or Tribal government setting
Familiarity with student support services, scholarships, or program coordination
Experience with grant reporting or data tracking systems.
The Education Administrative Assistant provides administrative and clerical support to the Education Department, assisting with the coordination of programs, services, and daily operations that support the academic success and cultural education of Tribal members. Working under the direction of the Education Director, this position supports student services, program activities, recordkeeping, and departmental operations while maintaining a high level of organization, accuracy, and confidentiality.
Essential Duties
Perform general office duties including answering phones, responding to emails, scheduling appointments, and maintaining office supplies
Assist with coordination and logistics for education programs, workshops, college fairs, tutoring services, and cultural enrichment activities
Design and develop program outreach materials, including announcements and digital communications, to promote education programs and services.
Maintain accurate and organized records for student files, scholarship applications, and program participation
Prepare meeting agendas, take minutes, and distribute documentation as needed
Track and compile routine reports related to program participation, attendance, and grant requirements
Provide administrative support for student services, including assisting with scholarship applications and general program inquiries
Serve as a point of contact for Tribal members, schools, and educational partners
Maintain confidentiality of student and family information in compliance with FERPA and Tribal policies
Assist with basic budgeting support, including invoice tracking, purchase requests, and petty cash reconciliation
Provide occasional transportation support using PRCI vehicles, as assigned
Attend departmental meetings, training sessions, and professional development opportunities
Support departmental operations through additional duties as assigned
Minimum Qualifications
Associate or higher degree required
Minimum of two (2) years of administrative or clerical experience
Ability to manage multiple tasks and maintain organized records in a fast-paced environment
Strong written and verbal communication skills
Basic proficiency with standard office software (e.g., Word, Excel, Outlook, email systems)
Ability to maintain confidentiality and handle sensitive information appropriately
Valid, unrestricted driver's license
Ability to pass a pre-employment drug screening and comprehensive background check
Preferred Qualifications
Bachelor's degree preferred
Experience working in an educational, youth services, or Tribal government setting
Familiarity with student support services, scholarships, or program coordination
Experience with grant reporting or data tracking systems.