Executive Assistant - GTM
Vasion, Saint George, UT, United States
Executive Assistant - GTM
Vasion is seeking an Executive Assistant - GTM who embodies our core values and is eager to join our dynamic team. We are dedicated to enabling digital transformation for everyone by providing an affordable, integrated SaaS solution that simplifies business operations. Vasion offers a flexible working environment for our 400+ employees around the globe, including at our headquarters in St. George, Utah, and offices in the UK, Germany, and Lehi, Utah.
Role Overview
This is not a traditional EA role. We're building something different - a position that sits at the intersection of operational excellence and strategic execution, serving two of Vasion's most critical leaders as we scale from $100M to $200M ARR.
You will own the rhythm of the GTM organization, hold the people and performance agenda accountable, and ensure the CRO and CMO show up to every critical moment (board, business review, or company-wide event) fully prepared, on time, and ahead of the game.
The right person for this role is part operator, part strategist, part systems thinker. You see the calendar as a strategic tool, documentation as a leadership lever, and follow-through as a competitive advantage. If you're looking for a seat at the table rather than a role beside it, this is it.
Responsibilities
01 GTM Rhythm of Business
Design and own the full calendar cadence (monthly, quarterly, and annual) across the CRO, CMO, and collective GTM leadership team
Map meeting schedules against global holidays, fiscal close windows, V3, Circle of Excellence, and the annual planning calendar set by the Head of Strategy
Ensure sequencing is intentional: the right conversations happen in the right order, at the right altitude
Facilitate key recurring forums (QBRs, MAP check-ins, GTM syncs) not just book them, but make sure they run well
02 People & Performance Development
Own the end-to-end flow of performance reviews across all direct reports of the CRO and CMO
Communicate timelines, distribute documentation, and follow through relentlessly until every review is completed and posted in BambooHR
Schedule and track quarterly check-ins with consistent documentation nothing falls through the cracks
Serve as the connective tissue between people operations and day-to-day leadership accountability and handle timely delivery of birthday, anniversary and illness related morale
03 MAP Governance & AIM Awards
Monitor and maintain MAPs (Missions of Aspirational Performance) for all leaders across the CRO and CMO organizations
Surface gaps proactively flag at-risk performance before it becomes a problem, and celebrate strong performance before it goes unnoticed
Keep the C-suite informed with regular status updates; no one should be surprised by MAP compliance issues
Track individual completion rates and prepare preliminary AIM Award nominations each quarter you do the legwork, leadership makes the call
04 WorkRamp Training Compliance
Own training completion across the full Sales and Marketing organizations reporting to the CRO and CMO
Monitor progress dashboards, flag non-compliance early, and work directly with managers to drive completion
Coordinate with the learning and enablement team to ensure curriculum stays current and launches are tracked
Report out on training health as a regular cadence item completion is not optional, and you're the one who makes that visible
05 Board Preparation & Executive Readiness
Collaborate with the Head of Strategy to align board agendas to business outcomes content-first, not calendar-first
Run kickoff meetings with the CRO and CMO well in advance of each board cycle; track slide progress and talk track readiness
Manage all logistics: travel, prep materials, pre-reads, and post-board follow-up actions with full ownership
Ensure neither executive arrives underprepared, overbooked, or without the context they need to lead
06 Strategic Communications & Information Flow
Serve as a communications hub between the CRO, CMO, and their broader organizations ensuring the right information reaches the right people at the right time
Draft, review, and manage internal communications on behalf of leadership, including team announcements, initiative updates, and follow-ups from key meetings
Triage inbound requests, surface what requires executive attention, and move everything else forward without escalation
Protect executive bandwidth not by gatekeeping, but by creating clarity about what needs to be prioritized and when
07 AI-Enabled Operations & Continuous Improvement
Actively leverage AI tools (scheduling automation, note-taking, document prep, workflow management) to raise the operational ceiling of the role
Identify and eliminate recurring inefficiencies in the GTM operating model if something is broken, you fix it; if something is manual, you automate it
Build and maintain lightweight systems of record for the CRO and CMO office: decision logs, action trackers, stakeholder maps
Benchmark how the GTM org operates and bring forward recommendations you're not just keeping the machine running, you're making it faster
This role still includes the fundamentals that every great EA owns with pride:
Complex, multi-timezone calendar management for the CRO and CMO
End-to-end travel coordination, including international trips and board meeting logistics
Expense reporting and reconciliation
Meeting preparation: agendas, pre-reads, notes, and follow-up actions
Discreet handling of sensitive and confidential information
Vasion is seeking an Executive Assistant - GTM who embodies our core values and is eager to join our dynamic team. We are dedicated to enabling digital transformation for everyone by providing an affordable, integrated SaaS solution that simplifies business operations. Vasion offers a flexible working environment for our 400+ employees around the globe, including at our headquarters in St. George, Utah, and offices in the UK, Germany, and Lehi, Utah.
Role Overview
This is not a traditional EA role. We're building something different - a position that sits at the intersection of operational excellence and strategic execution, serving two of Vasion's most critical leaders as we scale from $100M to $200M ARR.
You will own the rhythm of the GTM organization, hold the people and performance agenda accountable, and ensure the CRO and CMO show up to every critical moment (board, business review, or company-wide event) fully prepared, on time, and ahead of the game.
The right person for this role is part operator, part strategist, part systems thinker. You see the calendar as a strategic tool, documentation as a leadership lever, and follow-through as a competitive advantage. If you're looking for a seat at the table rather than a role beside it, this is it.
Responsibilities
01 GTM Rhythm of Business
Design and own the full calendar cadence (monthly, quarterly, and annual) across the CRO, CMO, and collective GTM leadership team
Map meeting schedules against global holidays, fiscal close windows, V3, Circle of Excellence, and the annual planning calendar set by the Head of Strategy
Ensure sequencing is intentional: the right conversations happen in the right order, at the right altitude
Facilitate key recurring forums (QBRs, MAP check-ins, GTM syncs) not just book them, but make sure they run well
02 People & Performance Development
Own the end-to-end flow of performance reviews across all direct reports of the CRO and CMO
Communicate timelines, distribute documentation, and follow through relentlessly until every review is completed and posted in BambooHR
Schedule and track quarterly check-ins with consistent documentation nothing falls through the cracks
Serve as the connective tissue between people operations and day-to-day leadership accountability and handle timely delivery of birthday, anniversary and illness related morale
03 MAP Governance & AIM Awards
Monitor and maintain MAPs (Missions of Aspirational Performance) for all leaders across the CRO and CMO organizations
Surface gaps proactively flag at-risk performance before it becomes a problem, and celebrate strong performance before it goes unnoticed
Keep the C-suite informed with regular status updates; no one should be surprised by MAP compliance issues
Track individual completion rates and prepare preliminary AIM Award nominations each quarter you do the legwork, leadership makes the call
04 WorkRamp Training Compliance
Own training completion across the full Sales and Marketing organizations reporting to the CRO and CMO
Monitor progress dashboards, flag non-compliance early, and work directly with managers to drive completion
Coordinate with the learning and enablement team to ensure curriculum stays current and launches are tracked
Report out on training health as a regular cadence item completion is not optional, and you're the one who makes that visible
05 Board Preparation & Executive Readiness
Collaborate with the Head of Strategy to align board agendas to business outcomes content-first, not calendar-first
Run kickoff meetings with the CRO and CMO well in advance of each board cycle; track slide progress and talk track readiness
Manage all logistics: travel, prep materials, pre-reads, and post-board follow-up actions with full ownership
Ensure neither executive arrives underprepared, overbooked, or without the context they need to lead
06 Strategic Communications & Information Flow
Serve as a communications hub between the CRO, CMO, and their broader organizations ensuring the right information reaches the right people at the right time
Draft, review, and manage internal communications on behalf of leadership, including team announcements, initiative updates, and follow-ups from key meetings
Triage inbound requests, surface what requires executive attention, and move everything else forward without escalation
Protect executive bandwidth not by gatekeeping, but by creating clarity about what needs to be prioritized and when
07 AI-Enabled Operations & Continuous Improvement
Actively leverage AI tools (scheduling automation, note-taking, document prep, workflow management) to raise the operational ceiling of the role
Identify and eliminate recurring inefficiencies in the GTM operating model if something is broken, you fix it; if something is manual, you automate it
Build and maintain lightweight systems of record for the CRO and CMO office: decision logs, action trackers, stakeholder maps
Benchmark how the GTM org operates and bring forward recommendations you're not just keeping the machine running, you're making it faster
This role still includes the fundamentals that every great EA owns with pride:
Complex, multi-timezone calendar management for the CRO and CMO
End-to-end travel coordination, including international trips and board meeting logistics
Expense reporting and reconciliation
Meeting preparation: agendas, pre-reads, notes, and follow-up actions
Discreet handling of sensitive and confidential information