Executive Office Coordinator
Fontainebleau Miami Beach, Miami Beach, FL, United States
Overview
We are seeking an Assistant Director of Administration to help manage and improve the efficiency of the Company’s operations. This role supports the Director of Administration, assists with supervising the administrative staff, guides operating methods, updates senior executives, analyzes financial data, and recommends operating procedures and policies. This position reports to the Director of Administration and provides administrative support to the Vice President of Food & Beverage. This role requires a detail-oriented, results-driven, ethical individual with a high degree of integrity and confidentiality.
Responsibilities
Oversee day-to-day operations
Train administrative staff
Maintain confidentiality of all Company affairs and staff
Maintain corporate relationships
Monitor financials and operating expenses
Provide updates to executives on business performance
Coordinate and prepare presentations for monthly meetings
Liaise with other departments
Prepare F&B analytical reports for the Vice President of Food & Beverage
Coordinate Capital Projects for F&B with vendors and VP of Engineering
Performs other duties as assigned
Qualifications
Bachelor’s degree in Business or equivalent or the equivalent years of experience
Minimum of 5 years of administrative experience in a similar role with proven success interacting, partnering, and networking with all levels of management, including executives (directors and Vice Presidents) in a fast-paced dynamic environment
Ability to communicate efficiently and effectively and maintain working relationships with executives and operations leadership
Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands, and adapt quickly in a fast-paced environment while maintaining professionalism
Exemplary planning and organizational skills; high level of confidentiality and integrity; strong cognitive and judgment decision-making capabilities; dependable, people-oriented, and adaptable/flexible
Knowledge in Food & Beverage operations is a plus
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We are seeking an Assistant Director of Administration to help manage and improve the efficiency of the Company’s operations. This role supports the Director of Administration, assists with supervising the administrative staff, guides operating methods, updates senior executives, analyzes financial data, and recommends operating procedures and policies. This position reports to the Director of Administration and provides administrative support to the Vice President of Food & Beverage. This role requires a detail-oriented, results-driven, ethical individual with a high degree of integrity and confidentiality.
Responsibilities
Oversee day-to-day operations
Train administrative staff
Maintain confidentiality of all Company affairs and staff
Maintain corporate relationships
Monitor financials and operating expenses
Provide updates to executives on business performance
Coordinate and prepare presentations for monthly meetings
Liaise with other departments
Prepare F&B analytical reports for the Vice President of Food & Beverage
Coordinate Capital Projects for F&B with vendors and VP of Engineering
Performs other duties as assigned
Qualifications
Bachelor’s degree in Business or equivalent or the equivalent years of experience
Minimum of 5 years of administrative experience in a similar role with proven success interacting, partnering, and networking with all levels of management, including executives (directors and Vice Presidents) in a fast-paced dynamic environment
Ability to communicate efficiently and effectively and maintain working relationships with executives and operations leadership
Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands, and adapt quickly in a fast-paced environment while maintaining professionalism
Exemplary planning and organizational skills; high level of confidentiality and integrity; strong cognitive and judgment decision-making capabilities; dependable, people-oriented, and adaptable/flexible
Knowledge in Food & Beverage operations is a plus
#J-18808-Ljbffr