Administrative Assistant - Bank of New Hampshire Pavilion
TeamWork Online, Gilford, NH, United States
Administrative Services Role
The role provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.
Responsibilities include:
Maintaining timesheets and data entry of payroll. Completing tip reporting functions.
Sending all payroll reports to appropriate management for review each week. Maintaining strict payroll deadlines.
Completing time sheets for temp employees and emailing to appropriate personnel.
Assisting with checking in employees, temps, and other staff/vendors before events/concerts.
Maintaining calendar, arranging appointments, coordinating on projects with the Management Team.
Maintaining a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), serving as keeper of the records for all current and closed files within the office.
Placing and answering phone calls, taking accurate messages, directing inquiries appropriately, and greeting and directing visitors.
Maintaining inventory of office supplies.
Monitoring office equipment (printers/scanners/computers/etc.) for proper functioning; arranging repairs if needed.
Retrieving, screening, and delivering mail correspondence. Coordinating FedEx and UPS mailings.
Drafting letters, reports, and other correspondence in a timely, accurate manner. Completing a variety of reports for management (must be proficient in Excel/Word).
Enforcing and implementing corporate policies and procedures and remaining well informed of all office functions.
Incorporating duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.
Working closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions. Assisting in analyzing/reviewing vendors statements for accuracy and resolving problems as necessary.
Maintaining Product Receiving Log.
Contributing to the team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the concert/event schedule. Some nights and weekends will be required.
Performing other related duties, tasks, and responsibilities, and special projects as required from time to time.
Qualifications:
Associates Degree or three years of accounting experience required.
Experience in the Hospitality industry is a plus.
Experience in office management principles and procedures.
Payroll experience is required.
Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills.
Ability to perform duties above expectations with little supervision.
Professional demeanor with the aptitude to interact with poise and upholding the company name.
Strong written and verbal communication skills. Must be able to follow direction and then instruct others to follow those directions.
Hours may be extended or irregular to include nights, weekends, and holidays. Travel to our second venue in Dallas may be required.
Excellent organizational skills.
Ability to participate in a team environment.
Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training. Legends Global is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.
The role provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.
Responsibilities include:
Maintaining timesheets and data entry of payroll. Completing tip reporting functions.
Sending all payroll reports to appropriate management for review each week. Maintaining strict payroll deadlines.
Completing time sheets for temp employees and emailing to appropriate personnel.
Assisting with checking in employees, temps, and other staff/vendors before events/concerts.
Maintaining calendar, arranging appointments, coordinating on projects with the Management Team.
Maintaining a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), serving as keeper of the records for all current and closed files within the office.
Placing and answering phone calls, taking accurate messages, directing inquiries appropriately, and greeting and directing visitors.
Maintaining inventory of office supplies.
Monitoring office equipment (printers/scanners/computers/etc.) for proper functioning; arranging repairs if needed.
Retrieving, screening, and delivering mail correspondence. Coordinating FedEx and UPS mailings.
Drafting letters, reports, and other correspondence in a timely, accurate manner. Completing a variety of reports for management (must be proficient in Excel/Word).
Enforcing and implementing corporate policies and procedures and remaining well informed of all office functions.
Incorporating duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.
Working closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions. Assisting in analyzing/reviewing vendors statements for accuracy and resolving problems as necessary.
Maintaining Product Receiving Log.
Contributing to the team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the concert/event schedule. Some nights and weekends will be required.
Performing other related duties, tasks, and responsibilities, and special projects as required from time to time.
Qualifications:
Associates Degree or three years of accounting experience required.
Experience in the Hospitality industry is a plus.
Experience in office management principles and procedures.
Payroll experience is required.
Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills.
Ability to perform duties above expectations with little supervision.
Professional demeanor with the aptitude to interact with poise and upholding the company name.
Strong written and verbal communication skills. Must be able to follow direction and then instruct others to follow those directions.
Hours may be extended or irregular to include nights, weekends, and holidays. Travel to our second venue in Dallas may be required.
Excellent organizational skills.
Ability to participate in a team environment.
Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training. Legends Global is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.