Project Support Assistant
Black & Veatch, Kansas City, MO, United States
Project Support Assistant
Together, we own our company, our future, and our shared success. As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.
The Opportunity: As a Project Support Assistant you will provide clerical and project administrative support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
The Team: As part of BV Operations, your skills will be aligned to projects that support our three market sectors- Governments & Environment, Energy & Process Industries, and Connectivity & Commercial. In roles like Engineers, Technicians, and Skilled Specialists you will be engaged with exciting projects across the globe. From small community improvements to grand-scale Mega Projects, you will be Building a World of Difference through infrastructure growth and development while learning and focusing on your own individual development.
Key Responsibilities:
Completes paper filing activities.
Receives and distributes mail.
Faxes documents.
Copies documents.
Prepares files for archiving.
Distributes documents.
Performs scanning and electronic filing.
Answers phones.
Greets and directs visitors.
Assembles documents (reproduction and collation).
Performs intermediate word processing and data entry.
Performs formatting and editing of more complex documents such as reports, proposals, and specifications.
Maintains spreadsheets.
Orders office supplies.
Maintains project calendar.
Arranges project-related meetings, travel and/or events.
Generates or distributes ad hoc reports using various business systems and databases to internal project team.
Generates documents, such as letters and memos, specifications and reports.
May maintain personal calendar for project manager.
May route and track invoices.
Performs other general clerical duties as needed.
Creates expense reports for project team members.
Is coordinator of project communications.
Management Responsibilities:
Individual Contributor
Preferred Qualifications:
2+ years relevant experience preferred.
Basic word processing and spreadsheet skills needed.
High School Diploma or equivalent preferred
Basic MS Word skills
Basic MS Excel and PowerPoint skills
Basic MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Initiative
Interpersonal skills
Attention to detail and reading comprehension
Communication skills, including verbal and written skills
Ethics and values
Integrity and trust
Ability to make decisions
Problem-solving ability
Expense Reporting Systems (Creating)
Time Reporting Systems
Time Reporting Policies and Procedures
PeopleSoft and Blueprint Basic Users
Telephony and Webconferencing
Electronic Repository Systems
Travel Systems
Financial Information Systems/Business Reporting System
Minimum Qualifications:
Basic word processing and spreadsheet skills needed.
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Work Environment: Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.
Salary Plan ADO: Administrative Services Job Grade 012
Black & Veatch endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our accommodations request form.
Together, we own our company, our future, and our shared success. As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.
The Opportunity: As a Project Support Assistant you will provide clerical and project administrative support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
The Team: As part of BV Operations, your skills will be aligned to projects that support our three market sectors- Governments & Environment, Energy & Process Industries, and Connectivity & Commercial. In roles like Engineers, Technicians, and Skilled Specialists you will be engaged with exciting projects across the globe. From small community improvements to grand-scale Mega Projects, you will be Building a World of Difference through infrastructure growth and development while learning and focusing on your own individual development.
Key Responsibilities:
Completes paper filing activities.
Receives and distributes mail.
Faxes documents.
Copies documents.
Prepares files for archiving.
Distributes documents.
Performs scanning and electronic filing.
Answers phones.
Greets and directs visitors.
Assembles documents (reproduction and collation).
Performs intermediate word processing and data entry.
Performs formatting and editing of more complex documents such as reports, proposals, and specifications.
Maintains spreadsheets.
Orders office supplies.
Maintains project calendar.
Arranges project-related meetings, travel and/or events.
Generates or distributes ad hoc reports using various business systems and databases to internal project team.
Generates documents, such as letters and memos, specifications and reports.
May maintain personal calendar for project manager.
May route and track invoices.
Performs other general clerical duties as needed.
Creates expense reports for project team members.
Is coordinator of project communications.
Management Responsibilities:
Individual Contributor
Preferred Qualifications:
2+ years relevant experience preferred.
Basic word processing and spreadsheet skills needed.
High School Diploma or equivalent preferred
Basic MS Word skills
Basic MS Excel and PowerPoint skills
Basic MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Initiative
Interpersonal skills
Attention to detail and reading comprehension
Communication skills, including verbal and written skills
Ethics and values
Integrity and trust
Ability to make decisions
Problem-solving ability
Expense Reporting Systems (Creating)
Time Reporting Systems
Time Reporting Policies and Procedures
PeopleSoft and Blueprint Basic Users
Telephony and Webconferencing
Electronic Repository Systems
Travel Systems
Financial Information Systems/Business Reporting System
Minimum Qualifications:
Basic word processing and spreadsheet skills needed.
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Work Environment: Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.
Salary Plan ADO: Administrative Services Job Grade 012
Black & Veatch endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our accommodations request form.