Executive Administrative Partner
Koch Industries, Wichita, KS, United States
Executive Administrative Partner
Koch Capabilities Company (KCC) is seeking an Executive Administrative Partner to support Koch Ag & Energy Solutions (KAES). This role provides critical administrative and coordination support, enabling leaders and teams to focus on high value priorities.
The Executive Administrative Partner works across organizational levels and with external partners, applying strong organizational skills, sound judgment, and a collaborative approach. The ideal candidate is curious, adaptable, and continuously improving, with a strong ability to anticipate needs and manage competing demands.
Responsibilities include:
Provide comprehensive administrative support to leadership, including calendar management, travel coordination, expense reporting, and meeting logistics.
Plan and execute meetings, events, and business engagements across local, plant-based, and international locations, ensuring seamless coordination and alignment with business priorities.
Support leadership communication and engagement efforts, including town halls, organizational announcements, and recurring business updates.
Coordinate logistics and preparation for strategic and governance forums, including Quarterly Business Reviews (QBRs) and board-level meetings, while managing relationships with key stakeholders.
Coordinate specialized travel and scheduling requirements, including corporate aircraft requests and international travel considerations.
Additional responsibilities as assigned includes:
Manage administrative processes and systems, such as NDA tracking and documentation, ensuring accuracy, confidentiality, and compliance.
Serve as a liaison across the business for workplace moves and operational transitions, partnering with HR, Facilities, and key stakeholders to ensure clear communication and continuity.
Act as a connector and problem-solver by collaborating with cross-functional support capabilities such as IT, AV, and Facilities.
Provide backup support to Administrative Partners across the KAES business to maintain continuity and team effectiveness.
Required experience includes:
Experience utilizing Microsoft Office tools (Teams, PowerPoint, Word, Excel)
Demonstrated experience working collaboratively within a team environment and building effective working relationships with internal and external stakeholders
Demonstrated ability to manage multiple priorities, maintain organized workflows, and deliver work with a high level of accuracy and attention to detail
Experience planning and coordinating events and supporting the execution of small to medium-scale projects
Experience coordinating domestic and international travel arrangements for executives, including managing schedules and logistics
Administrative experience working with executives and large teams
Experience with researching and applying for visas
Experience in fast paced environments
Koch creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs about 120,000 employees across the globe.
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.
Koch Capabilities Company (KCC) is seeking an Executive Administrative Partner to support Koch Ag & Energy Solutions (KAES). This role provides critical administrative and coordination support, enabling leaders and teams to focus on high value priorities.
The Executive Administrative Partner works across organizational levels and with external partners, applying strong organizational skills, sound judgment, and a collaborative approach. The ideal candidate is curious, adaptable, and continuously improving, with a strong ability to anticipate needs and manage competing demands.
Responsibilities include:
Provide comprehensive administrative support to leadership, including calendar management, travel coordination, expense reporting, and meeting logistics.
Plan and execute meetings, events, and business engagements across local, plant-based, and international locations, ensuring seamless coordination and alignment with business priorities.
Support leadership communication and engagement efforts, including town halls, organizational announcements, and recurring business updates.
Coordinate logistics and preparation for strategic and governance forums, including Quarterly Business Reviews (QBRs) and board-level meetings, while managing relationships with key stakeholders.
Coordinate specialized travel and scheduling requirements, including corporate aircraft requests and international travel considerations.
Additional responsibilities as assigned includes:
Manage administrative processes and systems, such as NDA tracking and documentation, ensuring accuracy, confidentiality, and compliance.
Serve as a liaison across the business for workplace moves and operational transitions, partnering with HR, Facilities, and key stakeholders to ensure clear communication and continuity.
Act as a connector and problem-solver by collaborating with cross-functional support capabilities such as IT, AV, and Facilities.
Provide backup support to Administrative Partners across the KAES business to maintain continuity and team effectiveness.
Required experience includes:
Experience utilizing Microsoft Office tools (Teams, PowerPoint, Word, Excel)
Demonstrated experience working collaboratively within a team environment and building effective working relationships with internal and external stakeholders
Demonstrated ability to manage multiple priorities, maintain organized workflows, and deliver work with a high level of accuracy and attention to detail
Experience planning and coordinating events and supporting the execution of small to medium-scale projects
Experience coordinating domestic and international travel arrangements for executives, including managing schedules and logistics
Administrative experience working with executives and large teams
Experience with researching and applying for visas
Experience in fast paced environments
Koch creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs about 120,000 employees across the globe.
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.