Accounts Payable Clerk (Scan/File, Data Entry, Mail)
Kalitta Air, Ypsilanti, MI, United States
Accounts Payable Clerk
We are actively looking to fill an Accounts Payable Clerk position within our Accounting Department. This is a high-volume, fast paced, detail-oriented position that requires accurate maintenance of accounting documents. Will consist of processing of shipping invoices, sorting and dispersing of daily mail, gathering, preparing and sorting of records for scanning, high-volume scanning, data verification, and file management, invoice to order matching, and data entry. Must be a self-starter with strong excel, math and data entry skills, must demonstrate attention to detail and organizational skills as well as posse's patience and persistence. These are all must-haves in this role.
The ideal candidate will have a minimum of two years' experience. General working knowledge of general accounting processes is preferred. You will need to be proficient in Microsoft Office Applications, particularly Word and Excel. An ideal candidate must have a good understanding of payments, the accounting process and customer service. This position is ideal for someone who wants to grow their experience, have career stability and work with a great team.
Candidate must have the ability and desire to work in a fast-paced environment while handling a high volume of invoice processing, scanning, filing, email communication and multiple projects and competing priorities at once and the ability to learn new systems quickly.
This is a full-time IN-Office position M-F 7am -4pm Responsibilities include, but are not limited to:
Process vendor invoices daily (print, match, sort, review, code, organize and prepare documents, orders and invoices for data entry)
Print, match, sort, review documents and prepare orders and invoices for data entry
Ensure correct approval, sorting, coding, and matching of invoices/purchase orders
Address and respond to vendor inquiries
Review and reconcile invoice discrepancies
Prepare payments in an organized and timely manner
Perform monthly reconciliations, review vendor account statements
Organize and manage the accurate entry of data and invoices
Perform data entry and scanning associated with Accounts Payable / Accounting
Daily Scanning and filing of Accounting records
Sort/Disperse daily mail
Uphold department standards of organization and accuracy
Assist with weekly check/wire runs
Prepare journal entries as needed
Prepare monthly accrual as needed
Assist with special projects as necessary
Assist with Fuel Log sorting entry and filing
Assist in archiving or prior year files and setup files for the coming year
Ensure excellent communication with both internal and external customers
Assist financial & accounting department as needed, performing various assignments under the direction and supervision of AP manager and senior accounting staff
Miscellaneous data entry, filing, and other responsibilities as assigned, etc.
Provide support and documentation to external auditors as required
Other duties as required and assigned
Qualifications:
2 years' experience in an office, clerical or administrative position, with a desire to grow and learn more about the AP cycle
Proficiency with MS Office Suite (Outlook, Excel, Word)
Successful candidate should be highly motivated, self-directed, proactive, and have the ability to work effectively under pressure and time constraints with a positive attitude.
Must have exceptional organizational skills, time management skills, and meticulous attention to detail
Highly proficient data processing dexterity in working with multiple financial applications
Must be able to think through, evaluate and solve problems logically and efficiently
Aptitude for numbers and quantitative skills
Must be able to follow standard filing procedures and follow instructions carefully
Ability to work independently as well as part of a team
Ability to provide and receive constructive feedback, objectively
Ability to work under pressure to meet schedules and deadlines
Ability to respond quickly to re-prioritization of duties
Must be able to communicate clearly and effectively with a wide variety of people
Must be able to frequently bend, stoop, and lift up to 25 pounds, and occasionally lift up to 50 pounds
We are actively looking to fill an Accounts Payable Clerk position within our Accounting Department. This is a high-volume, fast paced, detail-oriented position that requires accurate maintenance of accounting documents. Will consist of processing of shipping invoices, sorting and dispersing of daily mail, gathering, preparing and sorting of records for scanning, high-volume scanning, data verification, and file management, invoice to order matching, and data entry. Must be a self-starter with strong excel, math and data entry skills, must demonstrate attention to detail and organizational skills as well as posse's patience and persistence. These are all must-haves in this role.
The ideal candidate will have a minimum of two years' experience. General working knowledge of general accounting processes is preferred. You will need to be proficient in Microsoft Office Applications, particularly Word and Excel. An ideal candidate must have a good understanding of payments, the accounting process and customer service. This position is ideal for someone who wants to grow their experience, have career stability and work with a great team.
Candidate must have the ability and desire to work in a fast-paced environment while handling a high volume of invoice processing, scanning, filing, email communication and multiple projects and competing priorities at once and the ability to learn new systems quickly.
This is a full-time IN-Office position M-F 7am -4pm Responsibilities include, but are not limited to:
Process vendor invoices daily (print, match, sort, review, code, organize and prepare documents, orders and invoices for data entry)
Print, match, sort, review documents and prepare orders and invoices for data entry
Ensure correct approval, sorting, coding, and matching of invoices/purchase orders
Address and respond to vendor inquiries
Review and reconcile invoice discrepancies
Prepare payments in an organized and timely manner
Perform monthly reconciliations, review vendor account statements
Organize and manage the accurate entry of data and invoices
Perform data entry and scanning associated with Accounts Payable / Accounting
Daily Scanning and filing of Accounting records
Sort/Disperse daily mail
Uphold department standards of organization and accuracy
Assist with weekly check/wire runs
Prepare journal entries as needed
Prepare monthly accrual as needed
Assist with special projects as necessary
Assist with Fuel Log sorting entry and filing
Assist in archiving or prior year files and setup files for the coming year
Ensure excellent communication with both internal and external customers
Assist financial & accounting department as needed, performing various assignments under the direction and supervision of AP manager and senior accounting staff
Miscellaneous data entry, filing, and other responsibilities as assigned, etc.
Provide support and documentation to external auditors as required
Other duties as required and assigned
Qualifications:
2 years' experience in an office, clerical or administrative position, with a desire to grow and learn more about the AP cycle
Proficiency with MS Office Suite (Outlook, Excel, Word)
Successful candidate should be highly motivated, self-directed, proactive, and have the ability to work effectively under pressure and time constraints with a positive attitude.
Must have exceptional organizational skills, time management skills, and meticulous attention to detail
Highly proficient data processing dexterity in working with multiple financial applications
Must be able to think through, evaluate and solve problems logically and efficiently
Aptitude for numbers and quantitative skills
Must be able to follow standard filing procedures and follow instructions carefully
Ability to work independently as well as part of a team
Ability to provide and receive constructive feedback, objectively
Ability to work under pressure to meet schedules and deadlines
Ability to respond quickly to re-prioritization of duties
Must be able to communicate clearly and effectively with a wide variety of people
Must be able to frequently bend, stoop, and lift up to 25 pounds, and occasionally lift up to 50 pounds