Contract and Procurement Specialist
The Community Partnership, Washington, District of Columbia, United States
Contracting and Procurement Specialist
The Contracting and Procurement Specialist is responsible for overseeing The Community Partnership's (TCP) contracting and procurement activities. In so doing, the Contracting and Procurement Specialist will manage the procurement process by drafting and releasing Request for Proposals (RFPs), coordinating bidders' conferences, and managing the scoring process. The Contracting and Procurement Specialist will also be responsible for contract drafting, negotiation, extension, and renewal, and communicating contractual changes to all stakeholders. In addition to the above duties, the Contracting and Procurement Specialist will review and interpret funding source requirements, relevant legislation, and District guidelines and collaborate with senior staff to ensure contracts align with legal and contractual requirements. The Contracting and Procurement Specialist is expected to cultivate and maintain positive relationships with subcontractors and assist in resolving procurement and contract-related issues that arise, whether internally or externally.
$60,000.00 - $65,000.00 (Depending on Experience)
Essential Position Functions Include The Following:
Manage and track the procurement process by drafting, revising, and releasing request for proposals (RFPs), issuing modifications, coordinating and conducting bidder conferences, responding to bidder questions, organizing review panels, creating scoring data, announcing selections, and conducting post-award and follow-up meetings
Draft, negotiate and issue Memorandums of Understanding, memorandums of Agreement and other documents necessary to facilitate various needs related to the management of the District's Continuum of Care
Review and interpret funding source requirements, relevant legislation and District guidelines to provide written and verbal guidance for internal stakeholders as well as subcontractors and sub grantees
Negotiate contract terms with agency heads including Executive Directors, Chief Executive Officers, and Chief Financial Officers ensure that all legal, contractual, and financial requirements are considered
Develop a formalized system to track updated terms throughout the negotiation process to ensure that agreed upon terms are included in future contracts for the same service in order to reduce future negotiation timelines
Draft, finalize and issue contracts that comply with funding source requirements for a variety of service and operational needs including case management, building operations, food, janitorial, and security services
Meet with the internal leadership including the Chief of Operations and Chief Financial officer to determine specific contractual terms for specialty services contract
Create and maintain positive relationships with subcontractors and provide instruction to ensure understanding of contract and invoicing requirements
Collaborate with the Compliance Specialist to develop a subcontractor monitoring plan that aligns with requirements outlined in subcontracts
Assist with the supervision of the Program Assistant and provide guidance regarding acceptable deliverables in unique circumstances
Review specialized deliverables for janitorial, security and food services with appropriate staff to ensure they include adequate information needed to fulfill contract requirements
Assist in conducting quarterly provider meetings to ensure providers have accurate and up to date information
Provide support to the Chief of Contracting and Procurement and Chief of Policy and Programs in completing grant applications, including but not limited to the District's annual Consolidated Application to renew US Department of Housing and Urban Development (HUD) Continuum of Care (CoC) Program funding awarded by the District Government. This may include assisting providers with individual project applications and reviewing materials required for grant close-out
Liaise with the DC Department of Human Services (DHS) Homeless Services Monitoring Unit (HSMU), Americans with Disabilities Act (ADA) Compliance Specialist, and Family Services Administration (FSA) staff
Prepare reports and presentations for various audiences, including but not limited to, The Community Partnership's Board and Executive Director, funders, the DC Interagency Council on Homelessness, and community stakeholders
Other duties assigned as deemed appropriate
Mandatory Requirements
Education and Experience
Bachelor's degree, with 3-4 years of experience and/or training in social services work, especially related to grant writing, programmatic oversight, and monitoring. Previous Continuum of Care-level homeless services administration experience preferred.
Great knowledge and understanding of the Homeless Services Reform Act (HSRA) and its amendments and/or the HUD Continuum of Care Program is a plus.
Bilingual in English and Spanish is a plus
Required Skills and Abilities
Advanced computer literacy and expertise with software used in a typical office environment, e.g., Microsoft suite of office products, Excel, Outlook, Word, and PowerPoint to create and maintain reports and logs
Excellent communication skills, to include ability to communicate clearly in writing and verbally to a wide range of audiences (customers, co-workers, managers, the public, stakeholders, etc.) face-to-face, virtually, or via telephone or other communication devices to elicit information
Ability to operate basic office equipment
Knowledge and proficiency with web base platforms such as DocuSign, Dropbox and GoTo Meeting
Knowledge of contract procurement and post award management
Outstanding organizational skills and ability to effectively prioritize and multi-task
Must be able to identify and resolve problems in a timely manner
Must be able to gather and analyze information skillfully
Must have great listening skills and the ability to work with well with people at various levels inside and outside of TCP
Ability to work independently and function well as part of a team
Working Conditions and Physical Requirements
Ability to exhibit manual dexterity to dial a telephone, operate a computer keyboard, and handle paper documents
Ability to enter data and/or information into a computer
Ability to understand written and/or oral instructions
Ability to read a computer screen and printed materials with or without vision aids
Physical ability to bend, stoop, climb stairs, and reach overhead
Prolonged periods of sitting at a desk and working on a computer
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be a complete list of duties.
Application Process
Apply for this position through the TCP career center Recruitment
Your response to this job announcement may be considered for other similar available positions within The Community Partnership.
Bilingual candidates are encouraged to apply.
No phone calls.
TCP has a mandatory COVID19 Vaccination (and booster) Policy. On your first day on site, you will be required to produce a COVID19 Record of Vaccination or other documentation to prove to TCP that you have been fully vaccinated from the coronavirus. Further, TCP contractors must also follow all health and safety protocols established by TCP to help maintain a safe workplace and healthy environment.
The Community Partnership for the Prevention of Homelessness is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention, or other personnel actions affecting contractors, employees or applicants for employment. Personnel or selection decisions shall be based on merit and the ability to perform the essential functions of the work, with or without reasonable accommodation.
If you have any questions about our company policies or your rights as an applicant or require a reasonable accommodation, please contact our Office of the General Counsel at 202.543.5298 (ext. 305).
The Contracting and Procurement Specialist is responsible for overseeing The Community Partnership's (TCP) contracting and procurement activities. In so doing, the Contracting and Procurement Specialist will manage the procurement process by drafting and releasing Request for Proposals (RFPs), coordinating bidders' conferences, and managing the scoring process. The Contracting and Procurement Specialist will also be responsible for contract drafting, negotiation, extension, and renewal, and communicating contractual changes to all stakeholders. In addition to the above duties, the Contracting and Procurement Specialist will review and interpret funding source requirements, relevant legislation, and District guidelines and collaborate with senior staff to ensure contracts align with legal and contractual requirements. The Contracting and Procurement Specialist is expected to cultivate and maintain positive relationships with subcontractors and assist in resolving procurement and contract-related issues that arise, whether internally or externally.
$60,000.00 - $65,000.00 (Depending on Experience)
Essential Position Functions Include The Following:
Manage and track the procurement process by drafting, revising, and releasing request for proposals (RFPs), issuing modifications, coordinating and conducting bidder conferences, responding to bidder questions, organizing review panels, creating scoring data, announcing selections, and conducting post-award and follow-up meetings
Draft, negotiate and issue Memorandums of Understanding, memorandums of Agreement and other documents necessary to facilitate various needs related to the management of the District's Continuum of Care
Review and interpret funding source requirements, relevant legislation and District guidelines to provide written and verbal guidance for internal stakeholders as well as subcontractors and sub grantees
Negotiate contract terms with agency heads including Executive Directors, Chief Executive Officers, and Chief Financial Officers ensure that all legal, contractual, and financial requirements are considered
Develop a formalized system to track updated terms throughout the negotiation process to ensure that agreed upon terms are included in future contracts for the same service in order to reduce future negotiation timelines
Draft, finalize and issue contracts that comply with funding source requirements for a variety of service and operational needs including case management, building operations, food, janitorial, and security services
Meet with the internal leadership including the Chief of Operations and Chief Financial officer to determine specific contractual terms for specialty services contract
Create and maintain positive relationships with subcontractors and provide instruction to ensure understanding of contract and invoicing requirements
Collaborate with the Compliance Specialist to develop a subcontractor monitoring plan that aligns with requirements outlined in subcontracts
Assist with the supervision of the Program Assistant and provide guidance regarding acceptable deliverables in unique circumstances
Review specialized deliverables for janitorial, security and food services with appropriate staff to ensure they include adequate information needed to fulfill contract requirements
Assist in conducting quarterly provider meetings to ensure providers have accurate and up to date information
Provide support to the Chief of Contracting and Procurement and Chief of Policy and Programs in completing grant applications, including but not limited to the District's annual Consolidated Application to renew US Department of Housing and Urban Development (HUD) Continuum of Care (CoC) Program funding awarded by the District Government. This may include assisting providers with individual project applications and reviewing materials required for grant close-out
Liaise with the DC Department of Human Services (DHS) Homeless Services Monitoring Unit (HSMU), Americans with Disabilities Act (ADA) Compliance Specialist, and Family Services Administration (FSA) staff
Prepare reports and presentations for various audiences, including but not limited to, The Community Partnership's Board and Executive Director, funders, the DC Interagency Council on Homelessness, and community stakeholders
Other duties assigned as deemed appropriate
Mandatory Requirements
Education and Experience
Bachelor's degree, with 3-4 years of experience and/or training in social services work, especially related to grant writing, programmatic oversight, and monitoring. Previous Continuum of Care-level homeless services administration experience preferred.
Great knowledge and understanding of the Homeless Services Reform Act (HSRA) and its amendments and/or the HUD Continuum of Care Program is a plus.
Bilingual in English and Spanish is a plus
Required Skills and Abilities
Advanced computer literacy and expertise with software used in a typical office environment, e.g., Microsoft suite of office products, Excel, Outlook, Word, and PowerPoint to create and maintain reports and logs
Excellent communication skills, to include ability to communicate clearly in writing and verbally to a wide range of audiences (customers, co-workers, managers, the public, stakeholders, etc.) face-to-face, virtually, or via telephone or other communication devices to elicit information
Ability to operate basic office equipment
Knowledge and proficiency with web base platforms such as DocuSign, Dropbox and GoTo Meeting
Knowledge of contract procurement and post award management
Outstanding organizational skills and ability to effectively prioritize and multi-task
Must be able to identify and resolve problems in a timely manner
Must be able to gather and analyze information skillfully
Must have great listening skills and the ability to work with well with people at various levels inside and outside of TCP
Ability to work independently and function well as part of a team
Working Conditions and Physical Requirements
Ability to exhibit manual dexterity to dial a telephone, operate a computer keyboard, and handle paper documents
Ability to enter data and/or information into a computer
Ability to understand written and/or oral instructions
Ability to read a computer screen and printed materials with or without vision aids
Physical ability to bend, stoop, climb stairs, and reach overhead
Prolonged periods of sitting at a desk and working on a computer
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be a complete list of duties.
Application Process
Apply for this position through the TCP career center Recruitment
Your response to this job announcement may be considered for other similar available positions within The Community Partnership.
Bilingual candidates are encouraged to apply.
No phone calls.
TCP has a mandatory COVID19 Vaccination (and booster) Policy. On your first day on site, you will be required to produce a COVID19 Record of Vaccination or other documentation to prove to TCP that you have been fully vaccinated from the coronavirus. Further, TCP contractors must also follow all health and safety protocols established by TCP to help maintain a safe workplace and healthy environment.
The Community Partnership for the Prevention of Homelessness is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention, or other personnel actions affecting contractors, employees or applicants for employment. Personnel or selection decisions shall be based on merit and the ability to perform the essential functions of the work, with or without reasonable accommodation.
If you have any questions about our company policies or your rights as an applicant or require a reasonable accommodation, please contact our Office of the General Counsel at 202.543.5298 (ext. 305).