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Job Description

GDS Associates, Inc. is a rapidly growing engineering consulting firm seeking a highly accomplished Executive Assistant to provide shared, high-level administrative and operational support to our C-suite leadership team based in our Marietta, GA office. This role is critical to the efficiency and effectiveness of senior executives and is ideal for someone who thrives in a fast-paced, high-growth environment.

This is a unique opportunity to partner closely with senior leadership at a dynamic, growing organization. As an Executive Assistant at GDS Associates, you will play a visible and trusted role supporting executives who value professionalism, initiative, and high standards of excellence. You will gain meaningful exposure to high-impact, strategic work while helping shape how the leadership team operates during an exciting period of growth.

Key Responsibilities

Provide proactive, high-level administrative support to multiple C-suite executives

Manage complex and frequently changing executive calendars; independently prioritize meeting requests and resolve conflicts

Anticipate executive needs and tailor support to individual leadership styles and business priorities

Prepare executives for meetings by coordinating agendas, briefing materials, and follow-up action items

Serve as a liaison between executives and internal and external stakeholders, including Board members, investors, and key clients

Coordinate Board of Directors and executive committee meetings, including scheduling, logistics, materials preparation, and final meeting minutes

Support investor interactions, including data requests, meeting coordination, and follow-ups

Track executive priorities, deadlines, and deliverables across the leadership team

Assist with cross-functional initiatives, integrations, and strategic projects as needed

Coordinate leadership offsite events and internal executive meetings

Arrange and manage domestic travel, including flights, accommodations, transportation, and itineraries

Manage and reconcile executive expenses in accordance with company policies

Handle highly confidential and sensitive information with the utmost discretion

Experience and Skills

Qualifications & Experience

Bachelor's degree preferred or an equivalent combination of education and experience

7+ years of experience supporting multiple senior executives

Experience in consulting, engineering, professional services, or private-equity-backed environments strongly preferred

Demonstrated success supporting C-suite leaders in fast-paced, dynamic organizations

Skills & Competencies

Exceptional organizational, time-management, and prioritization skills

Strong business judgment with the ability to operate independently and proactively

Polished written and verbal communication skills with strong executive presence

Highly adaptable, resourceful, and comfortable navigating ambiguity

Unquestionable professionalism, discretion, and integrity

Technical Skills

Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Experience with collaboration tools, virtual meeting platforms, and expense management systems

Ability to quickly learn and adopt new technologies

Work Environment & Requirements

Hybrid role with a minimum of four days per week in the office, aligned to executive schedules

Limited travel may be required to support executive meetings or company events

Ability to perform standard office functions and occasionally lift up to 15 pounds

Strict confidentiality required; Non-Disclosure Agreement mandatory

GDS is an Equal Opportunity Employer. Please note that this position is not available for visa sponsorship.

Work Authorization: Citizens or Permanent Residents of USA. Cannot provide Visa sponsorship.

Salary is determined by various factors, including but not limited to location, the individual's combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The typical salary range for this position is just one component of the firm's total compensation package.

0\" class=\"ng-scope\">

Job Benefits

Flex Benefits (Flexible Hours, Telecommuting)

Competitive Pay

Health Benefits (Medical, Dental & Vision, Company Paid Life, Long Term & Short-Term Disability)

Paid Time Off (Vacation, Sick, Floating Holiday, Holidays)

401(k)

Employee Assistance Program (EAP)

Tuition Reimbursement

","shortDescription","

Job Description

#J-18808-Ljbffr
","Mack & Associates, Ltd. is looking for a highly polished Executive Assistant to support its C-Suite leadership team in Rosemont, Illinois. This rol...","C‑Suite Executive Assistant & Office Operations Lead",[91],["B","3522562795"],"Work at Mack & Associates, Ltd.","1 days ago","/jobs/3522562795-csuite-executive-assistant-office-operations-lead","Rosemont, IL, United States","/jobs?keyword=Mack+%26+Associates%2C+Ltd.","/jobs?location=Rosemont%2C+IL%2C+United+States","/jobs?keyword=C%E2%80%91Suite+Executive+Assistant+%26+Office+Operations+Lead",{"_67":68,"_69":92,"_71":87,"_73":93},"Rosemont","IL",["D",1777215600000],"MAFÉ Resources","MAFÉ Resources is seeking an exceptional Executive Assistant to support senior leadership at the C-suite level in Miami, Florida. The ideal candidate will thrive in a fast-paced environment, managing complex schedules, travel arrangements, and confidential communications. This role requires over 5 years of experience, strong organizational skills, and proficiency in Microsoft Office or Google Workspace. A collaborative culture and competitive compensation package are offered for long-term growth opportunities.
#J-18808-Ljbffr
","MAFÉ Resources is seeking an exceptional Executive Assistant to support senior leadership at the C-suite level in Miami, Florida. The ideal candida...","C-Suite Executive Assistant | Strategic Admin Partner",[108],["B","3484242490"],"Work at MAFÉ Resources","3 days ago","/jobs/3484242490-c-suite-executive-assistant-strategic-admin-partner","Miami, FL, United States","/jobs?keyword=MAF%C3%89+Resources","/jobs?location=Miami%2C+FL%2C+United+States","/jobs?keyword=C-Suite+Executive+Assistant+%7C+Strategic+Admin+Partner",{"_67":68,"_69":109,"_71":110,"_73":111,"_75":112},"Miami","Miami, FL, United States, 33222","FL","33222",["D",1777248000000],"Centene","Executive Assistant To Corporate C-Suite L-1 Leaders

You could be the one who changes everything for our 28 million members. Centene is transforming the health of our communities, one person at a time. As a diversified, national organization, you'll have access to competitive benefits including a fresh perspective on workplace flexibility.
Position Purpose:
The position will provide Executive Assistant support to the Corporate C-Suite L-1 leaders of the company. Responsible for leading and providing executive level support for the EVP in partnership with multiple internal partners to ensure the efficiency of all company matters and functions.
Position is responsible for providing a direct level of administrative and professional support to the EVP with minimal or no supervision.
This position will work closely with a team of administrative support to provide administrative assistance for multiple internal partners.
Performs advanced, diversified, and confidential administrative duties, ensuring timely and proactive completion of tasks
Researching, prioritizing and ensuring the appropriate course of action for all applicable business matters.
Gathers information for board meetings, programs, events or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, preparing materials and assisting with controlling event budget
Assists in the preparation and coordination of materials, records, statistics, letters, memos and reports regarding operations, etc.
Note: The Business title of the role should indicate the support of appropriate EVP office e.g. Executive Assistant, Office of CHO.
Education/Experience:
Bachelor's degree or equivalent experience.
8+ years of related experience of supporting C-Suite leaders with knowledge of positions concepts, practices and procedures.
Pay Range: $33.71 - $60.67 per hour
Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law, including full-time or part-time status. Total compensation may also include additional forms of incentives. Benefits may be subject to program eligibility.
Centene is an equal opportunity employer that is committed to diversity, and values the ways in which we are different. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law.
Qualified applicants with arrest or conviction records will be considered in accordance with the LA County Ordinance and the California Fair Chance Act

","Executive Assistant To Corporate C-Suite L-1 Leaders

You could be the one who changes everything for our 28 million members. Centene is tr...","Executive Assistant to Chief Operating Officer",[127],["B","3523636946"],"Work at Centene","2 days ago","/jobs/3523636946-executive-assistant-to-chief-operating-officer","Saint Louis, MO, United States","/jobs?keyword=Centene","/jobs?location=Saint+Louis%2C+MO%2C+United+States","/jobs?keyword=Executive+Assistant+to+Chief+Operating+Officer",{"_67":68,"_69":128,"_71":129,"_73":130,"_75":131},"Saint Louis","Saint Louis, MO, United States, 63105","MO","63105",["D",1777392000000],"Barnhart Crane & Rigging","Executive Assistant To The C-Suite

The Executive Assistant (EA) to the C-Suite provides high-level administrative, operational, and strategic support to the executive leadership team. This role ensures the smooth functioning of executive operations by managing complex schedules, coordinating cross-functional initiatives, supporting executive communications, and serving as a central liaison across the organization. The EA is responsible for maintaining confidentiality, exercising sound judgment, and representing the C-Suite with professionalism and excellence.
This role is based at our Service Center in Memphis, TN. Candidates must reside in the Memphis area or be willing to relocate prior to employment. Limited travel to branch locations may be required.
Key Responsibilities

Executive Administrative Support
Provide high-level administrative support to the C-Suite, including calendar management, scheduling, prioritization, and daily workflow coordination.
Safeguard confidential information with discretion and professionalism.
Serve as primary liaison between the C-Suite and internal/external partners.
Draft, edit, and prepare executive communications, presentations, memos, talking points, and meeting materials.
Partner with Communications and HR to ensure consistent, timely, aligned messaging.
Calendar, Meeting, and Travel Management
Manage complex executive calendars and anticipate scheduling needs.
Prepare agendas, briefing materials, and track action items for SLT meetings.
Attend key meetings to capture minutes, decisions, and follow-up tasks.
Coordinate domestic and international travel, conference registrations, itineraries, and expenses.
Plan and execute SLT retreats, including logistics, content prep, and vendor coordination.
Support quarterly and annual leadership planning sessions.
Assist with agenda development, materials creation, and meeting facilitation.
Company-Wide Program Administration
Support operational execution of company-wide programs aligned with organizational priorities.
Coordinate logistics, communications, documentation, and process management for cross-functional initiatives.
Track deliverables, deadlines, and progress to ensure effective execution.
Cross-Functional Collaboration, Strategic Support & Operational Excellence
Collaborate with SLT members to maintain alignment across major initiatives.
Assist with project coordination, reporting, data collection, and workflow management.
Recommend process improvements to enhance executive and organizational efficiency.
Serve as a culture ambassador, promoting professionalism and positivity.
Support onboarding for executives and senior leaders.
Oversee key administrative systems, tools, and vendors as needed.
Assist with budget monitoring and executive office expense reconciliation.
Qualifications
Bachelor's degree preferred or equivalent experience.
5+ years of administrative experience supporting senior executives; C-Suite experience strongly preferred.
Exceptional organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills.
High level of professionalism, emotional intelligence, and discretion.
Strong proficiency in Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel, Word).
Ability to anticipate needs, solve problems proactively, and operate with minimal supervision.
Demonstrated success maintaining relationships and collaborating across all levels of an organization.
What Barnhart Offers
Competitive salary based on experience and education, plus performance-based bonus
401(k) match 1:1 up to 10% of compensation
Medical, Dental, Vision, Disability, and Life Insurance
Paid Time Off and Holiday Pay
Barnhart CARES family care and community service opportunities
Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.
Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.
Barnhart has built teams that form one of our industry's strongest networks of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.
Barnhart has a strong team culture -- the \"One TEAM.\" We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.
EOE/AA Minority/Female/Disability/Veteran
#LI-HS1
","Executive Assistant To The C-Suite

The Executive Assistant (EA) to the C-Suite provides high-level administrative, operational, and strate...","Executive Assistant",[145],["B","3521970444"],"Work at Barnhart Crane & Rigging","/jobs/3521970444-executive-assistant","Memphis, TN, United States","/jobs?keyword=Barnhart+Crane+%26+Rigging","/jobs?location=Memphis%2C+TN%2C+United+States","/jobs?keyword=Executive+Assistant",{"_67":68,"_69":146,"_71":147,"_73":148,"_75":149},"Memphis","Memphis, TN, United States, 37544","TN","37544",211,"name","Mansueto Ventures","agency","logo","https://production-rails-default.s3.us-east-2.amazonaws.com/public/legacy-logos/109473.JPG","slug","mansueto-ventures-careers","

Mansueto Ventures is home to two of the most iconic and vibrant brands in business publishing: Inc. and Fast Company. Every day, the content, awards, and events produced help entrepreneurs and innovators succeed by providing useful insights, sparking essential conversations, and offering much-needed inspiration.

Inc. is the voice of the American entrepreneur, inspiring and documenting the risk-takers and ultra-driven go-getters who represent the most dynamic force in the American economy.
Fast Company is the world’s leading business media brand, focusing on innovation in technology, leadership, and design to inspire readers to shape the future of business.

","New York, NY","coloredLogo","logoAttachment","thumbnail","thumbnailAttachment","hexCode","#080D0C","headline","Publisher of Inc. and Fast Company, empowering innovators and entrepreneurs.","/companies/mansueto-ventures-careers",["B","3522547126"],["D",1777377600000],"indexedAt","Executive Assistant to the C-Suite","Position at Big Brand Tire & Service Executive Assistant to the C-Suite. Location: Moorpark, CA (On-site)Be the Force Behind the Leadership Team. Were looking for an exceptional Executive Assistant to serve as a strategic partner to our Chief Operat Executive Assistant, Executive, Leadership, Suite, Assistant, Automotive, Business Services
","descriptionText","Executive Assistant to the C-Suite Big Brand Tire Position at Big Brand Tire & Service Executive Assistant to the C-Suite. Location: Moorpark, CA (On-site)Be the Force Behind the Leadership Team. Were looking for an exceptional Executive Assistant to serve as a strategic partner to our Chief Operat Executive Assistant, Executive, Leadership, Suite, Assistant, Automotive, Business Services","Position at Big Brand Tire & Service Executive Assistant to the C-Suite. Location: Moorpark, CA (On-site)Be the Force Behind the Leadership Team. 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Join the leading career community for creative, marketing, and media professionals.","Sign Up | Creative, Marketing & Media Job Search",{"_37":294},{"_151":32,"_281":293},{"_287":288,"_289":290,"_291":292},"href","https://www.mediabistro.com/create-alert","rel","canonical","tagName","link","Never miss an opportunity. 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