Warehouse - Distribution & Fulfillment Specialist
Ruan, Madison, MS, United States
Distribution & Fulfillment Specialist
This position works on site in Madison, MS
Schedule: Monday - Friday
Start Time: Between 8:00A - 9:00A
Job Description
The Distribution & Fulfillment Specialist provides administrative and operational support to warehouse management, helping ensure efficient order processing, inventory tracking, and shipping coordination. This role involves managing documentation, updating systems, communicating with internal teams and carriers, and assisting with scheduling and workflow planning. The assistant helps maintain accuracy in inventory records and supports continuous improvement of fulfillment processes. Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced warehouse office environment are essential for success.
Responsibilities
Provide comprehensive administrative support to warehouse leadership, including managing phone and email communications, coordinating mail distribution, maintaining office and operational supply inventories, and ensuring accurate tracking of payroll, attendance, and billing records.
Maintain and update critical warehouse management systems (WMS) ensuring data accuracy and adherence to established deadlines. Support the development, tracking, and reporting of key performance indicators (KPIs), delivering timely insights to both internal and external stakeholders
Serve as a professional point of contact for customer service inquiries, supporting the local management team by ensuring timely, accurate, and solution-oriented communication with customers and operational partners.
Coordinate and support quality control initiatives by tracking claims, investigating non-compliant shipments, and presenting findings to management to drive accountability and continuous process improvement.
Assist in the execution of safety and compliance programs, including coordinating training sessions, supporting inspections, and facilitating required compliance activities such as random drug screenings.
Support the implementation and ongoing optimization of warehouse management systems (WMS), including assisting with system setup, data entry, process documentation, and coordination with operations and IT teams to ensure efficient adoption and functionality
Partner with Human Resources and recruiting teams to support onboarding processes, including new hire documentation, orientation scheduling, and cross-functional coordination to ensure a seamless onboarding experience.
Identify, track, and evaluate continuous improvement opportunities; provide data-driven recommendations to enhance operational efficiency, reduce costs, and improve overall performance
Perform other job-related duties and special projects as required.
This position works on site in Madison, MS
Schedule: Monday - Friday
Start Time: Between 8:00A - 9:00A
Job Description
The Distribution & Fulfillment Specialist provides administrative and operational support to warehouse management, helping ensure efficient order processing, inventory tracking, and shipping coordination. This role involves managing documentation, updating systems, communicating with internal teams and carriers, and assisting with scheduling and workflow planning. The assistant helps maintain accuracy in inventory records and supports continuous improvement of fulfillment processes. Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced warehouse office environment are essential for success.
Responsibilities
Provide comprehensive administrative support to warehouse leadership, including managing phone and email communications, coordinating mail distribution, maintaining office and operational supply inventories, and ensuring accurate tracking of payroll, attendance, and billing records.
Maintain and update critical warehouse management systems (WMS) ensuring data accuracy and adherence to established deadlines. Support the development, tracking, and reporting of key performance indicators (KPIs), delivering timely insights to both internal and external stakeholders
Serve as a professional point of contact for customer service inquiries, supporting the local management team by ensuring timely, accurate, and solution-oriented communication with customers and operational partners.
Coordinate and support quality control initiatives by tracking claims, investigating non-compliant shipments, and presenting findings to management to drive accountability and continuous process improvement.
Assist in the execution of safety and compliance programs, including coordinating training sessions, supporting inspections, and facilitating required compliance activities such as random drug screenings.
Support the implementation and ongoing optimization of warehouse management systems (WMS), including assisting with system setup, data entry, process documentation, and coordination with operations and IT teams to ensure efficient adoption and functionality
Partner with Human Resources and recruiting teams to support onboarding processes, including new hire documentation, orientation scheduling, and cross-functional coordination to ensure a seamless onboarding experience.
Identify, track, and evaluate continuous improvement opportunities; provide data-driven recommendations to enhance operational efficiency, reduce costs, and improve overall performance
Perform other job-related duties and special projects as required.