Administrative Assistant
GovernmentJobs.com, Tucson, AZ, United States
Administrative Assistant
The Administrative Assistant position at the City of Tucson's General Services Department is responsible for providing support to the department by performing various administrative tasks supporting the division's administration including arranging meetings, generating reports, data entry, and other general clerical duties.
Work is performed under the supervision of a Facilities Management Superintendent. This position does not supervise.
Duties and responsibilities include:
Creates, maintains, and enters information into databases.
Sets up and maintains paper or electronic filing systems including recording information, updating paperwork, and maintaining documents.
Schedules and confirms meetings and appointments.
Arranges for conferences and travel reservations for staff.
Prepares and distributes newsletters and communication.
Issues and maintains a record of electronic devices assigned to staff.
Orders and distributes supplies.
Performs all other duties and tasks as assigned.
Working conditions may require early morning, late evenings, weekends, holidays, and overtime. Often works under the following conditions: Mostly office environment.
Minimum qualifications: Education: Six (6) months post high school Experience: One (1) years of relevant directly related experience Equivalency: Any combination of relevant education and experience may be substituted on a year-for-year basis. Preferred Qualifications: One year of relevant experience in a facilities maintenance environment.
Position details:
Job Profile: J0231 - Administrative Assistant
Compensation Grade: G104
Hourly Range: $19.97 - 29.95 USD
The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
FLSA: Non-Exempt
Position Type: Regular
Time Type: Full time
Department: General Services Department, ZBUDG HIER - Recurring
Background Check: This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.
The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.
The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship.
The City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).
The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619.
Recruiter Name: Andrew Brownell
Recruiter Email: GSD_HR@tucsonaz.gov
For Human Resources general questions please contact 520-791-4241.
The Administrative Assistant position at the City of Tucson's General Services Department is responsible for providing support to the department by performing various administrative tasks supporting the division's administration including arranging meetings, generating reports, data entry, and other general clerical duties.
Work is performed under the supervision of a Facilities Management Superintendent. This position does not supervise.
Duties and responsibilities include:
Creates, maintains, and enters information into databases.
Sets up and maintains paper or electronic filing systems including recording information, updating paperwork, and maintaining documents.
Schedules and confirms meetings and appointments.
Arranges for conferences and travel reservations for staff.
Prepares and distributes newsletters and communication.
Issues and maintains a record of electronic devices assigned to staff.
Orders and distributes supplies.
Performs all other duties and tasks as assigned.
Working conditions may require early morning, late evenings, weekends, holidays, and overtime. Often works under the following conditions: Mostly office environment.
Minimum qualifications: Education: Six (6) months post high school Experience: One (1) years of relevant directly related experience Equivalency: Any combination of relevant education and experience may be substituted on a year-for-year basis. Preferred Qualifications: One year of relevant experience in a facilities maintenance environment.
Position details:
Job Profile: J0231 - Administrative Assistant
Compensation Grade: G104
Hourly Range: $19.97 - 29.95 USD
The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
FLSA: Non-Exempt
Position Type: Regular
Time Type: Full time
Department: General Services Department, ZBUDG HIER - Recurring
Background Check: This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.
The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.
The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship.
The City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).
The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619.
Recruiter Name: Andrew Brownell
Recruiter Email: GSD_HR@tucsonaz.gov
For Human Resources general questions please contact 520-791-4241.