Executive Assistant I
University of Arkansas for Medical Sciences, Little Rock, AR, United States
Executive Assistant I
The Executive Assistant I is a trusted partner to the Chair, Department Administrator, and Radiation Oncology leadership, delivering high-level support that keeps the department running seamlessly. From managing executive priorities to coordinating critical operations, this role is essential to maintaining a fast-paced, organized, and high-performing environment.
Qualifications:
Bachelor's Degree PLUS two (2) years of administrative or related experience OR High School Diploma/GED Plus six (6) years of administrative or related experience
Knowledge, Skills and Abilities:
Excellent communication skills: written, verbal, listening
Must be able to interact well with others one-on-one and as part of a team.
Ability to set priorities and maintain a high level of organization while managing multiple deadlines.
Possess a high degree of initiative for independent work
Demonstrate attention to detail, accuracy and thoroughness
Handle sensitive information with absolute confidentiality
Computer experience and the ability to learn additional programs as needed
Responsibilities:
Manage calendars, schedule meetings, and coordinate appointments for leadership
Prepare agendas, correspondence, reports, and other executive materials
Provide general administrative support to faculty and departmental leadership
Coordinate day-to-day administrative activities for the Radiation Oncology Department
Support departmental projects, initiatives, and workflow management
Assist with committee coordination, including scheduling, materials preparation, and documentation
Assist with HR-related processes and documentation
Ensure adherence to institutional policies and procedures
Manage purchasing activities in compliance with institutional guidelines
Coordinate travel arrangements, reimbursements, and related documentation
Support miscellaneous projects and departmental needs as assigned
Perform other duties as assigned
Salary Information: Commensurate with education and experience
Required Documents to Apply: Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information: Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
N/A
Frequent Physical Activity:
N/A
Occasional Physical Activity:
N/A
Benefits Eligible:
Yes
The Executive Assistant I is a trusted partner to the Chair, Department Administrator, and Radiation Oncology leadership, delivering high-level support that keeps the department running seamlessly. From managing executive priorities to coordinating critical operations, this role is essential to maintaining a fast-paced, organized, and high-performing environment.
Qualifications:
Bachelor's Degree PLUS two (2) years of administrative or related experience OR High School Diploma/GED Plus six (6) years of administrative or related experience
Knowledge, Skills and Abilities:
Excellent communication skills: written, verbal, listening
Must be able to interact well with others one-on-one and as part of a team.
Ability to set priorities and maintain a high level of organization while managing multiple deadlines.
Possess a high degree of initiative for independent work
Demonstrate attention to detail, accuracy and thoroughness
Handle sensitive information with absolute confidentiality
Computer experience and the ability to learn additional programs as needed
Responsibilities:
Manage calendars, schedule meetings, and coordinate appointments for leadership
Prepare agendas, correspondence, reports, and other executive materials
Provide general administrative support to faculty and departmental leadership
Coordinate day-to-day administrative activities for the Radiation Oncology Department
Support departmental projects, initiatives, and workflow management
Assist with committee coordination, including scheduling, materials preparation, and documentation
Assist with HR-related processes and documentation
Ensure adherence to institutional policies and procedures
Manage purchasing activities in compliance with institutional guidelines
Coordinate travel arrangements, reimbursements, and related documentation
Support miscellaneous projects and departmental needs as assigned
Perform other duties as assigned
Salary Information: Commensurate with education and experience
Required Documents to Apply: Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information: Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
N/A
Frequent Physical Activity:
N/A
Occasional Physical Activity:
N/A
Benefits Eligible:
Yes