Part Time Assistant Human Resources
Kilgore College, Longview, TX, United States
Part-Time Human Resources Assistant
The Part-Time Human Resources Assistant provides administrative support to the Human Resources department with a focus on data entry, records management, and employee support. This position is responsible for maintaining accurate and confidential employee information using the college's ERP system (Jenzabar EX) and customer service. This position must be detail-oriented, organized, and able to interact professionally with faculty, staff, and visitors while maintaining professionalism, confidentiality, and a strong commitment to radical hospitality.
Responsibilities:
Effective use of the ERP Jenzabar EX system for data entry
Extensive filing
Assist with regular HR reports, such as employee headcount, leave tracking, and compliance metrics
Respond to general HR inquiries from staff and faculty in a timely and professional manner
Support the gathering and analysis of HR data for institutional reports, audits, and accreditation reviews
Assist with the employment process
Participate in the development or revision of HR forms and templates
Assist with onboarding and offboarding process for new and departing employees
Maintain digital and paper records of employee data, including personnel files and digital updates
Organization and maintenance of employee files
Prepare employment verifications, letters, and standard HR correspondence
Assist with employee training programs and tracking employee evaluations
Assist with the follow up on mandatory training completion
Perform data entry, filing, scanning, and other clerical tasks as needed
Greet employees and other office visitors
Other duties, as assigned.
Minimum Qualifications:
High school diploma or equivalent required; associate degree or coursework in HR, business, or related field preferred
Customer service & handling phone calls experience
Ability to think logically, make decisions and solve problems
Strong organizational, analytical skills and attention to detail
Ability to maintain confidentiality and exercise sound judgment
Data entry skills, spreadsheet, and word processing proficiency
Written and verbal communication skills
Must be able to work in a typical office environment
Experience working as an Administrative Assistant
Supervisory Responsibilities:
0 Full-Time Direct Reports 0 Part-Time Direct Reports
Physical Demands and Work Environment:
Work is normally performed in a typical interior/office work environment.
No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds.
No or very limited exposure to physical risk.
Safety:
Provide resources for safe operation of units. Create and support workplace safety.
Salary Range & Fringe Benefits:
The rate of pay is $14 to $16 per hour dependent on experience, for up to 19 hours per week.
Worker's Compensation
Limited Part-Time Retirement Plan
Kilgore College does not participate in the federal Social Security program.
All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.
Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.
Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.
Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.
Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities.
The Part-Time Human Resources Assistant provides administrative support to the Human Resources department with a focus on data entry, records management, and employee support. This position is responsible for maintaining accurate and confidential employee information using the college's ERP system (Jenzabar EX) and customer service. This position must be detail-oriented, organized, and able to interact professionally with faculty, staff, and visitors while maintaining professionalism, confidentiality, and a strong commitment to radical hospitality.
Responsibilities:
Effective use of the ERP Jenzabar EX system for data entry
Extensive filing
Assist with regular HR reports, such as employee headcount, leave tracking, and compliance metrics
Respond to general HR inquiries from staff and faculty in a timely and professional manner
Support the gathering and analysis of HR data for institutional reports, audits, and accreditation reviews
Assist with the employment process
Participate in the development or revision of HR forms and templates
Assist with onboarding and offboarding process for new and departing employees
Maintain digital and paper records of employee data, including personnel files and digital updates
Organization and maintenance of employee files
Prepare employment verifications, letters, and standard HR correspondence
Assist with employee training programs and tracking employee evaluations
Assist with the follow up on mandatory training completion
Perform data entry, filing, scanning, and other clerical tasks as needed
Greet employees and other office visitors
Other duties, as assigned.
Minimum Qualifications:
High school diploma or equivalent required; associate degree or coursework in HR, business, or related field preferred
Customer service & handling phone calls experience
Ability to think logically, make decisions and solve problems
Strong organizational, analytical skills and attention to detail
Ability to maintain confidentiality and exercise sound judgment
Data entry skills, spreadsheet, and word processing proficiency
Written and verbal communication skills
Must be able to work in a typical office environment
Experience working as an Administrative Assistant
Supervisory Responsibilities:
0 Full-Time Direct Reports 0 Part-Time Direct Reports
Physical Demands and Work Environment:
Work is normally performed in a typical interior/office work environment.
No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds.
No or very limited exposure to physical risk.
Safety:
Provide resources for safe operation of units. Create and support workplace safety.
Salary Range & Fringe Benefits:
The rate of pay is $14 to $16 per hour dependent on experience, for up to 19 hours per week.
Worker's Compensation
Limited Part-Time Retirement Plan
Kilgore College does not participate in the federal Social Security program.
All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.
Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.
Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.
Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.
Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities.