Executive Assistant, Defensive Security
Amazon, Seattle, WA, United States
Description
Take your Executive Assistant Career to the next level! If you are a seasoned Executive Assistant and are looking for an opportunity to demonstrate your organizational and strategic acumen in a visible and mission-critical role, you should look closely at this opportunity.
Amazon’s Stores Security (StoresSec) organization is looking for a resourceful, innovative and driven Executive Assistant (EA) to partner closely with senior leadership within the Defensive Security (DefSec) team and provide onsite support for its Director at Amazon’s Seattle Headquarters. We are looking for a true strategic partner, who will provide proactive and collaborative assistance to the organization’s leadership team by anticipating problems, creating contingency plans and taking effective action with appropriate urgency in response to situations that require quick turnaround.
As an Amazon EA, you will work in a team environment, building effective working relationships and partnering successfully with leaders of all levels inside and outside of the organization. It’s a dynamic and multi-faceted role that requires the capacity to own a variety of projects, many with high degrees of visibility and impact and as such, requires strong integrity and discretion in handling confidential information, professionalism and a keen eye for detail.
The successful candidate will be an effective communicator with the ability to deliver results across multiple objectives simultaneously - often under ambiguous circumstances and competing deadlines. Other critical keys to success in this role are a calm and unflappable demeanor and great sense of humor.
This role requires five (5) days a week in office.
Key job responsibilities
Complex executive calendar management with detailed scheduling across multiple high-level calendars
Exec preparation, including detailed coordination of reading materials and background information to ensure executive readiness for daily events
Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics
Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed
Planning and coordinating team activities and events
Serving as liaison between leadership and team members across multiple geographic regions
Managing other core administrative activities (space planning, new-hire onboarding, organizational charts, supply ordering)
About the team
Defensive Security is a fast paced and dynamic environment. We deal with security issues, require a high level of confidentiality, and move fast to protect Amazon customers.
Basic Qualifications
5+ years of senior level leadership support, or 3+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
US citizenship or permanent residency required
Preferred Qualifications
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .
USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually
#J-18808-Ljbffr
Take your Executive Assistant Career to the next level! If you are a seasoned Executive Assistant and are looking for an opportunity to demonstrate your organizational and strategic acumen in a visible and mission-critical role, you should look closely at this opportunity.
Amazon’s Stores Security (StoresSec) organization is looking for a resourceful, innovative and driven Executive Assistant (EA) to partner closely with senior leadership within the Defensive Security (DefSec) team and provide onsite support for its Director at Amazon’s Seattle Headquarters. We are looking for a true strategic partner, who will provide proactive and collaborative assistance to the organization’s leadership team by anticipating problems, creating contingency plans and taking effective action with appropriate urgency in response to situations that require quick turnaround.
As an Amazon EA, you will work in a team environment, building effective working relationships and partnering successfully with leaders of all levels inside and outside of the organization. It’s a dynamic and multi-faceted role that requires the capacity to own a variety of projects, many with high degrees of visibility and impact and as such, requires strong integrity and discretion in handling confidential information, professionalism and a keen eye for detail.
The successful candidate will be an effective communicator with the ability to deliver results across multiple objectives simultaneously - often under ambiguous circumstances and competing deadlines. Other critical keys to success in this role are a calm and unflappable demeanor and great sense of humor.
This role requires five (5) days a week in office.
Key job responsibilities
Complex executive calendar management with detailed scheduling across multiple high-level calendars
Exec preparation, including detailed coordination of reading materials and background information to ensure executive readiness for daily events
Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics
Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed
Planning and coordinating team activities and events
Serving as liaison between leadership and team members across multiple geographic regions
Managing other core administrative activities (space planning, new-hire onboarding, organizational charts, supply ordering)
About the team
Defensive Security is a fast paced and dynamic environment. We deal with security issues, require a high level of confidentiality, and move fast to protect Amazon customers.
Basic Qualifications
5+ years of senior level leadership support, or 3+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
US citizenship or permanent residency required
Preferred Qualifications
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .
USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually
#J-18808-Ljbffr