Sr Executive Assistant
Mattel, Inc., El Segundo, CA, United States
CREATIVITY IS OUR SUPERPOWER.
It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.
The Opportunity
The Sr Executive Assistant to the SVP Action Figures & Entertainment Partnerships provides high-level administrative and operational support in a fast-paced, franchise-driven environment at the intersection of action figure product development and global entertainment partnerships. This role requires exceptional organizational, communication, and multitasking skills to manage complex scheduling, stakeholder coordination, event logistics, and confidential materials across the Action Figures and Entertainment Partnerships teams.
What Your Impact Will Be
Executive Support & Scheduling
Anticipate priorities and proactively manage scheduling and communications to optimize the SVP’s effectiveness across internal leadership and external partners.
Manage a complex, high-priority calendar, including senior leadership and partner-facing engagements.
Schedule recurring meetings with department heads, executive leadership, and external partners.
Coordinate meetings with external entertainment partners, including studios, licensors, and global franchise stakeholders.
Coordinate extensive domestic and international travel arrangements, including logistics and itineraries.
Handle phone and correspondence management on behalf of the SVP.
Prepare and process expense reports and department budgets.
Communication & Presentation Management
Draft, edit, and coordinate presentation decks for internal and external audiences (e.g., brand and franchise updates across key IP such as entertainment partnerships, licensed properties, and Mattel-owned brands).
Liaise with cross-functional teams across Product, Franchise Marketing, Licensing, and Global Entertainment to ensure alignment on priorities, messaging, and deliverables.
Support materials and communications for key external partners (e.g., studio reviews, licensing partners, franchise stakeholders).
Support meeting/event scheduling, prep materials, and coordination of logistics as needed.
Coordinate logistics for high-profile industry events, partner meetings, and franchise moments (e.g., conventions, partner summits, and executive presentations).
Project & Departmental Support
Support onboarding of new team members and liaise with People & Culture, Facilities, and IT.
Manage vendor setup and payments through COUPA as needed.
Handle highly confidential information, including unreleased product plans, franchise strategies, and partner agreements.
What We’re Looking For
Minimum 5+ years of experience supporting senior executives in entertainment or related industries.
Strong knowledge of the entertainment and licensing landscape, including key studios, IP holders, and franchise ecosystem.
Experience supporting executives interacting with external partners or licensors preferred.
Advanced proficiency in Microsoft Office, Google Workspace, and presentation design tools.
Excellent organizational, written, and interpersonal skills.
Ability to manage competing priorities under pressure with professionalism and discretion.
Flexible schedule to accommodate shifting deadlines and event needs.
Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.
Thrives in environments with high visibility, ambiguity, and external stakeholder interaction.
The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.
Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law. Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.
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It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.
The Opportunity
The Sr Executive Assistant to the SVP Action Figures & Entertainment Partnerships provides high-level administrative and operational support in a fast-paced, franchise-driven environment at the intersection of action figure product development and global entertainment partnerships. This role requires exceptional organizational, communication, and multitasking skills to manage complex scheduling, stakeholder coordination, event logistics, and confidential materials across the Action Figures and Entertainment Partnerships teams.
What Your Impact Will Be
Executive Support & Scheduling
Anticipate priorities and proactively manage scheduling and communications to optimize the SVP’s effectiveness across internal leadership and external partners.
Manage a complex, high-priority calendar, including senior leadership and partner-facing engagements.
Schedule recurring meetings with department heads, executive leadership, and external partners.
Coordinate meetings with external entertainment partners, including studios, licensors, and global franchise stakeholders.
Coordinate extensive domestic and international travel arrangements, including logistics and itineraries.
Handle phone and correspondence management on behalf of the SVP.
Prepare and process expense reports and department budgets.
Communication & Presentation Management
Draft, edit, and coordinate presentation decks for internal and external audiences (e.g., brand and franchise updates across key IP such as entertainment partnerships, licensed properties, and Mattel-owned brands).
Liaise with cross-functional teams across Product, Franchise Marketing, Licensing, and Global Entertainment to ensure alignment on priorities, messaging, and deliverables.
Support materials and communications for key external partners (e.g., studio reviews, licensing partners, franchise stakeholders).
Support meeting/event scheduling, prep materials, and coordination of logistics as needed.
Coordinate logistics for high-profile industry events, partner meetings, and franchise moments (e.g., conventions, partner summits, and executive presentations).
Project & Departmental Support
Support onboarding of new team members and liaise with People & Culture, Facilities, and IT.
Manage vendor setup and payments through COUPA as needed.
Handle highly confidential information, including unreleased product plans, franchise strategies, and partner agreements.
What We’re Looking For
Minimum 5+ years of experience supporting senior executives in entertainment or related industries.
Strong knowledge of the entertainment and licensing landscape, including key studios, IP holders, and franchise ecosystem.
Experience supporting executives interacting with external partners or licensors preferred.
Advanced proficiency in Microsoft Office, Google Workspace, and presentation design tools.
Excellent organizational, written, and interpersonal skills.
Ability to manage competing priorities under pressure with professionalism and discretion.
Flexible schedule to accommodate shifting deadlines and event needs.
Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.
Thrives in environments with high visibility, ambiguity, and external stakeholder interaction.
The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.
Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law. Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.
#J-18808-Ljbffr