Operations Coordinator - Problem Solver Wanted
NAI Hallmark Partners, LLC, Jacksonville, FL, United States
Description
Problem Solver Wanted.
If you move fast, stay organized, love tackling challenges and want to grow while being mentored with experienced management, we want to hear from you.
NAI Hallmark | Jacksonville, FL
NAI Hallmark is seeking a high-performing
Operations Coordinator
to support the internal infrastructure and strategic initiatives of our growing commercial real estate firm. This role works directly with company leadership and brokerage teams, serving as a force multiplier for execution, organization, and communication.
This is not a traditional administrative role. We are looking for someone who can take direction from leadership, translate ideas into action, and help drive initiatives forward across the organization.
The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing both day-to-day operations and higher-level strategic support in a fast-paced environment.
Key Responsibilities
Executive & Strategic Support
Manage executive calendars, priorities, and scheduling to optimize leadership effectiveness
Prepare meeting agendas and track follow-ups to ensure execution of key initiatives
Assist and lead in project management and execution of leadership-driven initiatives across departments
Draft, edit, and manage internal and external communications on behalf of leadership
Coordinate cross-functional efforts between brokerage, operations, and leadership teams
Anticipate leadership needs and proactively solve problems before they arise
Track key priorities, deadlines, and deliverables for leadership and ensure accountability
Support decision-making by organizing data, reports, and business insights
Operations & Office Coordination
Support daily business operations and office coordination
Coordinate onboarding logistics (paperwork, systems setup, scheduling)
Maintain and support internal technology systems and vendor relationships
Track and help improve internal processes and workflows
Assist with reporting, data organization, and internal documentation
Requirements
Minimum 2 years of experience in business, ideally in support services with desire to grow
Experience supporting senior leadership or managing projects strongly preferred
Bachelor’s degree preferred but not required
Strong organizational, communication, and problem-solving skills
High level of discretion and professionalism
Detail-oriented with the ability to manage multiple priorities
Comfortable working with systems, CRM tools, and technology
Proactive mindset with a strong sense of ownership and accountability
Compensation & Benefits
$55,000 – $70,000 salary depending on experience
Performance bonus potential
Health insurance
Paid time off
Professional development opportunities with a path toward leadership responsibility
#J-18808-Ljbffr
Problem Solver Wanted.
If you move fast, stay organized, love tackling challenges and want to grow while being mentored with experienced management, we want to hear from you.
NAI Hallmark | Jacksonville, FL
NAI Hallmark is seeking a high-performing
Operations Coordinator
to support the internal infrastructure and strategic initiatives of our growing commercial real estate firm. This role works directly with company leadership and brokerage teams, serving as a force multiplier for execution, organization, and communication.
This is not a traditional administrative role. We are looking for someone who can take direction from leadership, translate ideas into action, and help drive initiatives forward across the organization.
The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing both day-to-day operations and higher-level strategic support in a fast-paced environment.
Key Responsibilities
Executive & Strategic Support
Manage executive calendars, priorities, and scheduling to optimize leadership effectiveness
Prepare meeting agendas and track follow-ups to ensure execution of key initiatives
Assist and lead in project management and execution of leadership-driven initiatives across departments
Draft, edit, and manage internal and external communications on behalf of leadership
Coordinate cross-functional efforts between brokerage, operations, and leadership teams
Anticipate leadership needs and proactively solve problems before they arise
Track key priorities, deadlines, and deliverables for leadership and ensure accountability
Support decision-making by organizing data, reports, and business insights
Operations & Office Coordination
Support daily business operations and office coordination
Coordinate onboarding logistics (paperwork, systems setup, scheduling)
Maintain and support internal technology systems and vendor relationships
Track and help improve internal processes and workflows
Assist with reporting, data organization, and internal documentation
Requirements
Minimum 2 years of experience in business, ideally in support services with desire to grow
Experience supporting senior leadership or managing projects strongly preferred
Bachelor’s degree preferred but not required
Strong organizational, communication, and problem-solving skills
High level of discretion and professionalism
Detail-oriented with the ability to manage multiple priorities
Comfortable working with systems, CRM tools, and technology
Proactive mindset with a strong sense of ownership and accountability
Compensation & Benefits
$55,000 – $70,000 salary depending on experience
Performance bonus potential
Health insurance
Paid time off
Professional development opportunities with a path toward leadership responsibility
#J-18808-Ljbffr