Administrative Manager (HEA) - CUNY Dominican Studies Institute
CUNY City College of New York, New York, NY, United States
Administrative Manager (HEA) - CUNY Dominican Studies Institute
POSITION DETAILS
The CUNY Dominican Studies Institute (CUNY DSI) is an interdisciplinary research unit of the City University of New York at The City College of New York. CUNY DSI's mission is to gather, produce, and disseminate academic knowledge on the human experience of people residing in the United States who trace their ancestry to the Dominican Republic and to advance research and teaching at the City University of New York (CUNY), focusing on the Dominican people in the United States, the Dominican Republic, and elsewhere.
The Administrative Manager will report to the Director of CUNY DSI at The City College of New York. In addition to the CUNY title overview, the Administrative Manager's duties include but are not limited to the following:
Oversees the institute’s fiscal administration, including budget planning, monitoring, and management of multiple funding streams and grants
Manages grant administration and compliance, including coordination of reporting requirements and oversight of institutional accountability processes
Supervises daily administrative operations to ensure efficiency, compliance, and continuity of services
Serves as primary liaison with City College Human Resources, Payroll, and related administrative offices
Oversees hiring documentation, onboarding processes, and personnel actions for full‑time and part‑time staff
Supervises a complex staffing structure funded through multiple grants and funding entities
Ensures payroll accuracy, grant allocation compliance, and proper documentation for personnel expenditures
Implements and monitors administrative systems to support institutional growth and operational scalability
Assists the Director in financial planning, institutional reporting, and strategic resource allocation
Prepares analytical and fiscal reports for internal and external stakeholders
Supports the Director in ensuring operational continuity during periods of transition or leadership absence
Performs related duties as assigned
QUALIFICATIONS
Bachelor's Degree and six years' relevant experience required.
Preferred Qualifications
Master's degree in public administration, higher education administration, business administration, finance, or related field preferred. Extensive experience in grant administration, budget management, and fiscal compliance within a higher education or research setting strongly preferred. Demonstrated supervisory experience and familiarity with CUNY and/or public university administrative systems highly desirable. Ability to manage multiple funding streams and operate in a fast‑paced, growing academic environment with precision and accountability required. Fluency in Spanish (speaking, reading, and writing) preferred.
CUNY TITLE OVERVIEW
Manages administrative and program activities of an academic or administrative unit.
Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.
Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.
Represents management in meetings and activities related to department administration.
Maintains archives, inventories, or collections of materials or records needed by the department.
Works with fundraising, marketing, technology, and other personnel to provide information and participate in campus or university‑wide initiatives.
Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues
Independently carries out unit activities such as approvals, student interactions, and participation in campus‑or‑university‑wide committees and projects.
COMPENSATION AND BENEFITS
Salary Range: $86,741 - $90,838. Salary commensurate with education and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC‑CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well‑being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
Equal Employment Opportunity
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Location: City College of New York
Job Type: Full‑Time
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POSITION DETAILS
The CUNY Dominican Studies Institute (CUNY DSI) is an interdisciplinary research unit of the City University of New York at The City College of New York. CUNY DSI's mission is to gather, produce, and disseminate academic knowledge on the human experience of people residing in the United States who trace their ancestry to the Dominican Republic and to advance research and teaching at the City University of New York (CUNY), focusing on the Dominican people in the United States, the Dominican Republic, and elsewhere.
The Administrative Manager will report to the Director of CUNY DSI at The City College of New York. In addition to the CUNY title overview, the Administrative Manager's duties include but are not limited to the following:
Oversees the institute’s fiscal administration, including budget planning, monitoring, and management of multiple funding streams and grants
Manages grant administration and compliance, including coordination of reporting requirements and oversight of institutional accountability processes
Supervises daily administrative operations to ensure efficiency, compliance, and continuity of services
Serves as primary liaison with City College Human Resources, Payroll, and related administrative offices
Oversees hiring documentation, onboarding processes, and personnel actions for full‑time and part‑time staff
Supervises a complex staffing structure funded through multiple grants and funding entities
Ensures payroll accuracy, grant allocation compliance, and proper documentation for personnel expenditures
Implements and monitors administrative systems to support institutional growth and operational scalability
Assists the Director in financial planning, institutional reporting, and strategic resource allocation
Prepares analytical and fiscal reports for internal and external stakeholders
Supports the Director in ensuring operational continuity during periods of transition or leadership absence
Performs related duties as assigned
QUALIFICATIONS
Bachelor's Degree and six years' relevant experience required.
Preferred Qualifications
Master's degree in public administration, higher education administration, business administration, finance, or related field preferred. Extensive experience in grant administration, budget management, and fiscal compliance within a higher education or research setting strongly preferred. Demonstrated supervisory experience and familiarity with CUNY and/or public university administrative systems highly desirable. Ability to manage multiple funding streams and operate in a fast‑paced, growing academic environment with precision and accountability required. Fluency in Spanish (speaking, reading, and writing) preferred.
CUNY TITLE OVERVIEW
Manages administrative and program activities of an academic or administrative unit.
Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.
Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.
Represents management in meetings and activities related to department administration.
Maintains archives, inventories, or collections of materials or records needed by the department.
Works with fundraising, marketing, technology, and other personnel to provide information and participate in campus or university‑wide initiatives.
Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues
Independently carries out unit activities such as approvals, student interactions, and participation in campus‑or‑university‑wide committees and projects.
COMPENSATION AND BENEFITS
Salary Range: $86,741 - $90,838. Salary commensurate with education and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC‑CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well‑being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
Equal Employment Opportunity
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Location: City College of New York
Job Type: Full‑Time
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