Global Missions Department Administrative Assistant
Evangel University, Springfield, MO, United States
Global Missions Department Administrative Assistant
This position is dedicated to serve the administrative needs of the AGTS Global Missions Department (GMD).
Responsibilities include:
Leadership: Serve as the Administrative Assistant to the chair of the Global Missions Department, performing administrative duties including calendar management, email and mail correspondence, filing, office organization, and hospitality.
Assist in scheduling committee meetings, reserving rooms, recording minutes, and tracking action items with the IDS Director and the GMD committee.
Manage the processing of Directed Research and Doctoral Readings graduate courses.
Coordinate the Summer Institutes (Islamic Studies, Buddhist Studies, Hindu Studies, etc.). Coordinate advertising and promotional campaigns with the EU Marketing Department. Assist with the planning of the courses and faculty for these institutes. Assist participants and students with all facets of registration and campus orientation. Track student enrollment for each program. Monitor budgets.
Operations Management: Track student enrollment for each module.
Email students to remind them to register for their courses.
Plan catering for breaks and lunches with Sodexo Services and manage the payment of all Sodexo invoices related to IDS events.
Partner closely with the Evangel University Business and Finance Office to develop annual budgets for the IDS, MAIS, and Summer Institute programs. Manage Central Bank Mastercard transactions, oversee budgets, purchase supplies, and process payments.
Assist professors with classroom setup, technical issues, and in person use of Evangel systems.
Assist professors with Canvas course creation and management.
Assist with the adaptation of syllabi to current templates.
Collaborate with the Vice President for Academic Affairs and procure hiring documentation in the approval process for adjunct faculty.
Track and order textbooks each semester for adjuncts and any professors who request assistance.
Process all payments related to Directed Research, Doctoral Readings, Project Advisors, Dissertation/Project edits.
Maintain and process all adjunct faculty pay not on payroll.
Assist the Department Chair with course scheduling, facilitating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, 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coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing
This position is dedicated to serve the administrative needs of the AGTS Global Missions Department (GMD).
Responsibilities include:
Leadership: Serve as the Administrative Assistant to the chair of the Global Missions Department, performing administrative duties including calendar management, email and mail correspondence, filing, office organization, and hospitality.
Assist in scheduling committee meetings, reserving rooms, recording minutes, and tracking action items with the IDS Director and the GMD committee.
Manage the processing of Directed Research and Doctoral Readings graduate courses.
Coordinate the Summer Institutes (Islamic Studies, Buddhist Studies, Hindu Studies, etc.). Coordinate advertising and promotional campaigns with the EU Marketing Department. Assist with the planning of the courses and faculty for these institutes. Assist participants and students with all facets of registration and campus orientation. Track student enrollment for each program. Monitor budgets.
Operations Management: Track student enrollment for each module.
Email students to remind them to register for their courses.
Plan catering for breaks and lunches with Sodexo Services and manage the payment of all Sodexo invoices related to IDS events.
Partner closely with the Evangel University Business and Finance Office to develop annual budgets for the IDS, MAIS, and Summer Institute programs. Manage Central Bank Mastercard transactions, oversee budgets, purchase supplies, and process payments.
Assist professors with classroom setup, technical issues, and in person use of Evangel systems.
Assist professors with Canvas course creation and management.
Assist with the adaptation of syllabi to current templates.
Collaborate with the Vice President for Academic Affairs and procure hiring documentation in the approval process for adjunct faculty.
Track and order textbooks each semester for adjuncts and any professors who request assistance.
Process all payments related to Directed Research, Doctoral Readings, Project Advisors, Dissertation/Project edits.
Maintain and process all adjunct faculty pay not on payroll.
Assist the Department Chair with course scheduling, facilitating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, coordinating testing, 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