Executive Assistant
Harvest Hill Beverage Company, Stamford, CT, United States
About Harvest Hill Beverage Company
Harvest Hill Beverage Company is one of the nation’s largest independent branded beverage producers, delivering consistent annual revenue growth, with sales of over $1 billion. The company was formed in June 2014 with the acquisition of Juicy Juice and further expanded with 3 subsequent acquisitions which were consolidated into one company in May 2017. Our portfolio of iconic brands includes SunnyD®, Juicy Juice®, Little HUG®, Daily’s Cocktails®, among many other specialty brands. We manufacture, market, and distribute across multi-channels including Grocery, Mass Merchandisers, Warehouse Clubs, Convenience, Foodservice, and Liquor Distributors.
Harvest Hill was recently acquired by Castillo Hermanos, a family-owned company and a leader in the Central American and Caribbean consumer market. The acquisition incorporates leading, scalable and complementary brands into the Castillo Hermanos beverage portfolio, giving it immediate access to main US retail outlets. The deal also facilitates the distribution of Castillo Hermanos’s brands, meeting nostalgia-driven demand from US Hispanic consumers.
Harvest Hill is headquartered in Stamford, CT with a nationwide network of manufacturing and distribution facilities, employing over 1,000 employees in the United States.
Key Responsibilities
We are seeking a highly skilled and trusted Executive Assistant to support our Chief Executive Officer and Executive Leadership Team. This is a critical role for a proactive professional who thrives in a fast-paced environment, exercises excellent judgment, and is comfortable operating at the highest levels of the organization, including regular interaction with the Board of Directors.
Executive & Leadership Support
Provides comprehensive administrative support to the CEO and Executive Leadership Team, including calendar management, travel coordination, expense management, and meeting logistics
Anticipates executive needs and proactively resolve scheduling conflicts and priorities
Prepares, reviews, and organizes executive correspondence, presentations, reports, and briefing materials
Interprets requests, helps implement action, and decide whether executive should be notified of important or emergency matters as needed
In executives absence, ensures that requests for action or information are relayed to the appropriate party
Board of Directors Interface
Serves as a key liaison with the Board of Directors
Coordinates Board and Committee meetings, including scheduling, travel coordination, materials preparation, agendas, minutes, and follow‑up actions
Maintains confidentiality and professionalism in all Board‑related communications
Meeting & Communication Management
Organize, plan and support meetings, offsites, event planning and leadership events
Draft executive‑level communications and ensure timely dissemination of information
Manage sensitive and confidential information with the highest level of discretion
Operational & Administrative Excellence
Track key deliverables, deadlines, and action items across the leadership team
Support governance, compliance, and corporate recordkeeping as needed
Prepare and edit high-level documents, reports, presentations, and other materials as needed
Assist with special projects and strategic initiatives as assigned
Requirements
High school diploma or equivalent required
5+ years proven experience supporting multiple senior executives concurrently
Exceptional organizational, communication, and time‑management skills
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)
Preferences
3+ years of experience supporting C-Suite executives
Prior experience interfacing with a Board of Directors
Notary Public certification
Spanish language proficiency (written and verbal)
Bachelor’s degree or equivalent experience
Key Competencies
Proactive and anticipatory approach; consistently identifies needs and takes initiative before being asked
Demonstrates strong ownership mentality with a bias toward action and follow‑through
Sound judgment and ability to independently resolve issues in a fast‑paced executive environment
Exceptional discretion and integrity when handling confidential information
Executive presence with confidence interacting with senior leaders and the Board of Directors
Highly organized with strong attention to detail and accuracy, with prioritization skills
Adaptable, resourceful, and calm under pressure
Relationship‑driven with a professional, service‑oriented mindset
Ability to lead and direct work of others, even without formal authority
Job Location
This position is full-time, office-based in Stamford, CT (5 days/week).
Applicants must be legally authorized to work in the United States. We are unable to sponsor or assume sponsorship of employment visas at this time.
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Harvest Hill Beverage Company is one of the nation’s largest independent branded beverage producers, delivering consistent annual revenue growth, with sales of over $1 billion. The company was formed in June 2014 with the acquisition of Juicy Juice and further expanded with 3 subsequent acquisitions which were consolidated into one company in May 2017. Our portfolio of iconic brands includes SunnyD®, Juicy Juice®, Little HUG®, Daily’s Cocktails®, among many other specialty brands. We manufacture, market, and distribute across multi-channels including Grocery, Mass Merchandisers, Warehouse Clubs, Convenience, Foodservice, and Liquor Distributors.
Harvest Hill was recently acquired by Castillo Hermanos, a family-owned company and a leader in the Central American and Caribbean consumer market. The acquisition incorporates leading, scalable and complementary brands into the Castillo Hermanos beverage portfolio, giving it immediate access to main US retail outlets. The deal also facilitates the distribution of Castillo Hermanos’s brands, meeting nostalgia-driven demand from US Hispanic consumers.
Harvest Hill is headquartered in Stamford, CT with a nationwide network of manufacturing and distribution facilities, employing over 1,000 employees in the United States.
Key Responsibilities
We are seeking a highly skilled and trusted Executive Assistant to support our Chief Executive Officer and Executive Leadership Team. This is a critical role for a proactive professional who thrives in a fast-paced environment, exercises excellent judgment, and is comfortable operating at the highest levels of the organization, including regular interaction with the Board of Directors.
Executive & Leadership Support
Provides comprehensive administrative support to the CEO and Executive Leadership Team, including calendar management, travel coordination, expense management, and meeting logistics
Anticipates executive needs and proactively resolve scheduling conflicts and priorities
Prepares, reviews, and organizes executive correspondence, presentations, reports, and briefing materials
Interprets requests, helps implement action, and decide whether executive should be notified of important or emergency matters as needed
In executives absence, ensures that requests for action or information are relayed to the appropriate party
Board of Directors Interface
Serves as a key liaison with the Board of Directors
Coordinates Board and Committee meetings, including scheduling, travel coordination, materials preparation, agendas, minutes, and follow‑up actions
Maintains confidentiality and professionalism in all Board‑related communications
Meeting & Communication Management
Organize, plan and support meetings, offsites, event planning and leadership events
Draft executive‑level communications and ensure timely dissemination of information
Manage sensitive and confidential information with the highest level of discretion
Operational & Administrative Excellence
Track key deliverables, deadlines, and action items across the leadership team
Support governance, compliance, and corporate recordkeeping as needed
Prepare and edit high-level documents, reports, presentations, and other materials as needed
Assist with special projects and strategic initiatives as assigned
Requirements
High school diploma or equivalent required
5+ years proven experience supporting multiple senior executives concurrently
Exceptional organizational, communication, and time‑management skills
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)
Preferences
3+ years of experience supporting C-Suite executives
Prior experience interfacing with a Board of Directors
Notary Public certification
Spanish language proficiency (written and verbal)
Bachelor’s degree or equivalent experience
Key Competencies
Proactive and anticipatory approach; consistently identifies needs and takes initiative before being asked
Demonstrates strong ownership mentality with a bias toward action and follow‑through
Sound judgment and ability to independently resolve issues in a fast‑paced executive environment
Exceptional discretion and integrity when handling confidential information
Executive presence with confidence interacting with senior leaders and the Board of Directors
Highly organized with strong attention to detail and accuracy, with prioritization skills
Adaptable, resourceful, and calm under pressure
Relationship‑driven with a professional, service‑oriented mindset
Ability to lead and direct work of others, even without formal authority
Job Location
This position is full-time, office-based in Stamford, CT (5 days/week).
Applicants must be legally authorized to work in the United States. We are unable to sponsor or assume sponsorship of employment visas at this time.
#J-18808-Ljbffr