PUBLIC HEALTH OFFICE ASSISTANT - 04212026-76846
State of Tennessee, Bolivar, TN, United States
Job Information
Opening Date/Time: 04/21/2026 12:00AM Central Time
Closing Date/Time: 05/04/2026 11:59PM Central Time
Salary (Monthly): $2,581.00 - $3,226.00
Salary (Annually): $30,972.00 - $38,712.00
Job Type: Full-Time
City, State Location: Bolivar, TN
Department: Health
Location
Department of Health, Hardeman County. This position requires a criminal background check and is located in Hardeman County Health Services Division.
Qualifications
Education and Experience:
Equivalent to high school graduation and two years of full‑time customer service delivery and/or clerical/office work.
Substitution of Experience for Education:
Qualifying full‑time customer service delivery and/or clerical/office support work may substitute for the required education on a year‑for‑year basis (e.g., one year of full‑time work may substitute for one year of the required education).
Substitution of Education for Experience:
Coursework credit from an accredited college or university may substitute for the required experience on a year‑for‑year basis to a maximum of two years (e.g., 45 quarter hours may substitute for one year of the required experience).
Necessary Special Qualifications:
None.
Overview
Under general supervision, performs county health department office work in a medical office/clinic setting of average difficulty and performs administrative related work as required. The incumbent serves as administrative support in a county health department with public‑relation medical office duties and performs tasks such as patient registration, scheduling, payment collection, accounts reconciliation, insurance verification, program eligibility, patient education, vital records processing, registrar services, and medical records duties.
Responsibilities
Reviews departmental policies and procedures to keep abreast of any changes, revisions, or additions. Discusses with clients all possibilities for assistance within and outside the health department; informs client of rights and responsibilities for participation in various programs.
Interviews health department clients for medical and administrative services while maintaining confidentiality. Collects and updates client demographic information for registration, schedules appointments, and informs client of any visit requirements.
Reviews and verifies insurance information, financial information, immunization status, program eligibility, and client co‑pay/deductible responsibilities.
Discusses charges for services and explains sliding fee scale where applicable. Prepares medical record for services to be provided, which may include attaching necessary forms, encounter labels, or any special instructions for the medical provider or laboratory.
Performs administrative activities including processing and evaluating information to determine compliance with standards. Processes and maintains medical and administrative records and reports; reviews client encounter forms for accuracy and enters service/encounter data into the health department computer system.
Creates certificate of deposit to allocate funds to proper program area budget codes and calculates charges to initiate the billing process. Reconciles fees collected with cash drawer report; collects payments for services rendered.
Serves as the health department representative and effectively communicates all health department services available to the public.
Maintains positive, constructive and cooperative communication by telephone, in written form, email or in person with supervisors, peers or clients. Handles complaints, settles disputes, and resolves grievances and conflicts, or otherwise negotiates with others.
Competencies (KSA's)
Customer Focus
Interpersonal Savvy
Communicates Effectively
Drives Engagement
Instills Trust
Knowledges
Clerical
Customer and Personal Service
Information Technology
Telecommunications
Sociology and Anthropology
Skills
Active Learning and Listening
Time Management
Equipment Operation
Reading Comprehension
Judgment and Decision Making
Abilities
Mathematical Reasoning
Written Comprehension
Perceptual Speed
Problem Sensitivity
Speech Clarity
Tools & Equipment
Personal Computer
Multi‑Line Phone
Print/Fax/Copy/Scan Machine
iPad
Plum Case
TN Driver Standards
State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:
A valid driver's license
For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than four moving violations.
Please include your Driver's License Information under the Licenses and Certifications section of your application.
#J-18808-Ljbffr
Opening Date/Time: 04/21/2026 12:00AM Central Time
Closing Date/Time: 05/04/2026 11:59PM Central Time
Salary (Monthly): $2,581.00 - $3,226.00
Salary (Annually): $30,972.00 - $38,712.00
Job Type: Full-Time
City, State Location: Bolivar, TN
Department: Health
Location
Department of Health, Hardeman County. This position requires a criminal background check and is located in Hardeman County Health Services Division.
Qualifications
Education and Experience:
Equivalent to high school graduation and two years of full‑time customer service delivery and/or clerical/office work.
Substitution of Experience for Education:
Qualifying full‑time customer service delivery and/or clerical/office support work may substitute for the required education on a year‑for‑year basis (e.g., one year of full‑time work may substitute for one year of the required education).
Substitution of Education for Experience:
Coursework credit from an accredited college or university may substitute for the required experience on a year‑for‑year basis to a maximum of two years (e.g., 45 quarter hours may substitute for one year of the required experience).
Necessary Special Qualifications:
None.
Overview
Under general supervision, performs county health department office work in a medical office/clinic setting of average difficulty and performs administrative related work as required. The incumbent serves as administrative support in a county health department with public‑relation medical office duties and performs tasks such as patient registration, scheduling, payment collection, accounts reconciliation, insurance verification, program eligibility, patient education, vital records processing, registrar services, and medical records duties.
Responsibilities
Reviews departmental policies and procedures to keep abreast of any changes, revisions, or additions. Discusses with clients all possibilities for assistance within and outside the health department; informs client of rights and responsibilities for participation in various programs.
Interviews health department clients for medical and administrative services while maintaining confidentiality. Collects and updates client demographic information for registration, schedules appointments, and informs client of any visit requirements.
Reviews and verifies insurance information, financial information, immunization status, program eligibility, and client co‑pay/deductible responsibilities.
Discusses charges for services and explains sliding fee scale where applicable. Prepares medical record for services to be provided, which may include attaching necessary forms, encounter labels, or any special instructions for the medical provider or laboratory.
Performs administrative activities including processing and evaluating information to determine compliance with standards. Processes and maintains medical and administrative records and reports; reviews client encounter forms for accuracy and enters service/encounter data into the health department computer system.
Creates certificate of deposit to allocate funds to proper program area budget codes and calculates charges to initiate the billing process. Reconciles fees collected with cash drawer report; collects payments for services rendered.
Serves as the health department representative and effectively communicates all health department services available to the public.
Maintains positive, constructive and cooperative communication by telephone, in written form, email or in person with supervisors, peers or clients. Handles complaints, settles disputes, and resolves grievances and conflicts, or otherwise negotiates with others.
Competencies (KSA's)
Customer Focus
Interpersonal Savvy
Communicates Effectively
Drives Engagement
Instills Trust
Knowledges
Clerical
Customer and Personal Service
Information Technology
Telecommunications
Sociology and Anthropology
Skills
Active Learning and Listening
Time Management
Equipment Operation
Reading Comprehension
Judgment and Decision Making
Abilities
Mathematical Reasoning
Written Comprehension
Perceptual Speed
Problem Sensitivity
Speech Clarity
Tools & Equipment
Personal Computer
Multi‑Line Phone
Print/Fax/Copy/Scan Machine
iPad
Plum Case
TN Driver Standards
State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:
A valid driver's license
For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than four moving violations.
Please include your Driver's License Information under the Licenses and Certifications section of your application.
#J-18808-Ljbffr