PROCUREMENT SPECIALIST
Prosource, Cincinnati, OH, United States
PROCUREMENT SPECIALIST
At Vitis Technologies, we believe that success lies in delivering an unparalleled customer experience. We achieve this by recruiting and hiring the most talented, customer‑focused individuals with technical expertise in the industry. A positive and enthusiastic attitude, coupled with a commitment to providing the best possible user experience, is essential.
Success Profile
Vitis Technologies succeeds in this through our customer‑first approach.
Major Goals And Responsibilities
The Procurement Specialist is responsible for the execution and optimization of the product procurement lifecycle, vendor operations, and product data accuracy. This role ensures that purchasing, inventory, and vendor interactions are efficient, accurate, and aligned with company standards, while providing real‑time insights to support product strategy, pricing decisions, and operational improvements. The role works in close partnership with the Vendor & Product Manager to ensure seamless alignment between strategy and execution.
Essential Activities And Responsibilities
Purchasing and Procurement Execution
Fulfill purchasing requests for products and services
Track orders to ensure timely delivery and accuracy
Resolve order issues, discrepancies, and delays
Autotask PSA Product Management
Maintain and manage product listings within Autotask, ensuring accuracy in product descriptions, pricing, and vendor SKUs
Support standardization efforts defined by Product Strategy
Communicate any changes to F&A team to execute changes within Accounting Platform
Inventory Operations
Monitor stock levels and execute replenishment
Track inventory across locations and ensure visibility
Align purchasing behavior with defined inventory targets
Process Improvement & Documentation
Document procurement workflows and vendor processes
Identify opportunities to improve speed, accuracy, and efficiency
Support implementation of new tools and systems
Vendor Operations & Relationship Management (Crossover)
Meet quarterly with vendors to maintain relationships
Communicate with vendors regarding pricing, availability, and order status
Internal Tools/Platform Ownership (Crossover)
Act as a backup for the Vendor & Product Manager to update pricing and product availability within Autotask/KQM
Act as a backup to the Vendor & Product Manager to successfully execute Quote Approval, ensuring accurate quote terms and other details
Shared Execution & Operational Oversight (Crossover)
Review purchasing trends, vendor performance, and operational inefficiencies
Partner closely with Vendor Operations to improve workflows and execution
Provide escalation support for vendor issues, pricing discrepancies, and procurement challenges
Act as a backup for procurement operations when needed
Requirements
2–4 years experience in procurement, operations, or MSP environment
Strong organizational and process management skills
Excellent communication and vendor management abilities
Strong attention to detail and data accuracy
Ability to multitask and manage competing priorities
Problem‑solving mindset with operational awareness
Experience with PSA systems, inventory tools, or accounting platforms preferred
Strong work ethic and ownership mentality
Primary People Contacts
Co‑Workers – Vendor & Product Manager, Solution Engineer/Architects, STAMs, Projects team.
Manager – Technology Alignment Manager
Technology Vendors – All Applicable
Technology Partners – All Applicable
Toughest Part of the Job
Managing multiple orders, vendors, and timelines simultaneously
Handling vendor delays, errors, and inconsistencies
Maintaining accuracy across multiple systems
Navigating processes that may not always be clearly defined
Balancing speed with accuracy in a high‑demand environment
Compensation Method
Base salary plus quarterly bonus based on individual and company performance.
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At Vitis Technologies, we believe that success lies in delivering an unparalleled customer experience. We achieve this by recruiting and hiring the most talented, customer‑focused individuals with technical expertise in the industry. A positive and enthusiastic attitude, coupled with a commitment to providing the best possible user experience, is essential.
Success Profile
Vitis Technologies succeeds in this through our customer‑first approach.
Major Goals And Responsibilities
The Procurement Specialist is responsible for the execution and optimization of the product procurement lifecycle, vendor operations, and product data accuracy. This role ensures that purchasing, inventory, and vendor interactions are efficient, accurate, and aligned with company standards, while providing real‑time insights to support product strategy, pricing decisions, and operational improvements. The role works in close partnership with the Vendor & Product Manager to ensure seamless alignment between strategy and execution.
Essential Activities And Responsibilities
Purchasing and Procurement Execution
Fulfill purchasing requests for products and services
Track orders to ensure timely delivery and accuracy
Resolve order issues, discrepancies, and delays
Autotask PSA Product Management
Maintain and manage product listings within Autotask, ensuring accuracy in product descriptions, pricing, and vendor SKUs
Support standardization efforts defined by Product Strategy
Communicate any changes to F&A team to execute changes within Accounting Platform
Inventory Operations
Monitor stock levels and execute replenishment
Track inventory across locations and ensure visibility
Align purchasing behavior with defined inventory targets
Process Improvement & Documentation
Document procurement workflows and vendor processes
Identify opportunities to improve speed, accuracy, and efficiency
Support implementation of new tools and systems
Vendor Operations & Relationship Management (Crossover)
Meet quarterly with vendors to maintain relationships
Communicate with vendors regarding pricing, availability, and order status
Internal Tools/Platform Ownership (Crossover)
Act as a backup for the Vendor & Product Manager to update pricing and product availability within Autotask/KQM
Act as a backup to the Vendor & Product Manager to successfully execute Quote Approval, ensuring accurate quote terms and other details
Shared Execution & Operational Oversight (Crossover)
Review purchasing trends, vendor performance, and operational inefficiencies
Partner closely with Vendor Operations to improve workflows and execution
Provide escalation support for vendor issues, pricing discrepancies, and procurement challenges
Act as a backup for procurement operations when needed
Requirements
2–4 years experience in procurement, operations, or MSP environment
Strong organizational and process management skills
Excellent communication and vendor management abilities
Strong attention to detail and data accuracy
Ability to multitask and manage competing priorities
Problem‑solving mindset with operational awareness
Experience with PSA systems, inventory tools, or accounting platforms preferred
Strong work ethic and ownership mentality
Primary People Contacts
Co‑Workers – Vendor & Product Manager, Solution Engineer/Architects, STAMs, Projects team.
Manager – Technology Alignment Manager
Technology Vendors – All Applicable
Technology Partners – All Applicable
Toughest Part of the Job
Managing multiple orders, vendors, and timelines simultaneously
Handling vendor delays, errors, and inconsistencies
Maintaining accuracy across multiple systems
Navigating processes that may not always be clearly defined
Balancing speed with accuracy in a high‑demand environment
Compensation Method
Base salary plus quarterly bonus based on individual and company performance.
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