Assistant Operations and Events Manager
Legends Global, Cary, NC, United States
Assistant Operations and Events Manager
Position:
Assistant Operations and Events Manager
Department:
Operations
Reports To:
Operations Manager
FLSA Status:
Exempt
Essential Duties and Responsibilities
Events Overview: Responsible for all logistical aspects of events, including staffing, cost estimates, leading part‑time internal staff, prioritizing event related duties alongside facility management, and providing communication with clients, event organizers, promoters, and internal staff.
Facility Operations Overview: Provide supplemental support to the operations department for non‑show day facility management, including coordinating basic facility repairs, placing work orders for maintenance staff, and procuring essential goods and services.
Event Management and Client Engagement: Meet with clients to plan and organize events, interpret contract provisions, keep clients informed of deadlines, oversee facility operations on event day, and handle post‑event duties such as vendor coordination and invoice confirmation.
Administrative: Review event contract Exhibit pages, ensure guidelines, make necessary changes, and coordinate with departments to confirm requirements meet corporate goals.
Leadership: Supervise staff on event day, oversee facility operations, provide training, assist in scheduling internal staff, help hire internal staff, and manage a diverse workforce. Execute routine meeting schedules and address disciplinary issues.
Accountability: Report to the Operations Manager and communicate effectively to support venue operations and client expectations.
Vendor Management: Coordinate service contractors, provide staffing schedules, procure equipment, confirm pricing, and review scope of work.
Safety: Apply safety policies, communicate with first responders, enact emergency procedures, and document incidents.
Supervisory Responsibilities
Conduct supervisory activities such as interviewing, hiring, training, planning, assigning, appraising performance, rewarding, disciplining employees, and resolving problems in accordance with Legend Global policies and applicable laws.
Qualifications
Education and experience:
Bachelor’s degree from a four‑year college or university, or relevant career experience.
Minimum of two years management level experience coordinating events in a multi‑purpose facility that serves conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, and food and beverage functions in a convention center or major hotel.
Working knowledge of facility management principles, services, and equipment for a similar facility.
Skills and Abilities
Full working knowledge of Microsoft Office Suite (Excel, Word, Teams).
Knowledge of ABI or scheduling software is a plus.
Excellent organizational, planning, and interpersonal skills.
Exceptional written and verbal skills.
Ability to prioritize multiple projects.
Demonstrated problem‑solving and communication skills.
Supervisory experience required.
Professional presentation, appearance, and work ethic.
Compensation
Competitive salary commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and a 401(k) plan.
Working Conditions
Location: On Site or Remote at Koka Booth Amphitheatre in Cary, North Carolina.
Application and EEO Statement
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
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Position:
Assistant Operations and Events Manager
Department:
Operations
Reports To:
Operations Manager
FLSA Status:
Exempt
Essential Duties and Responsibilities
Events Overview: Responsible for all logistical aspects of events, including staffing, cost estimates, leading part‑time internal staff, prioritizing event related duties alongside facility management, and providing communication with clients, event organizers, promoters, and internal staff.
Facility Operations Overview: Provide supplemental support to the operations department for non‑show day facility management, including coordinating basic facility repairs, placing work orders for maintenance staff, and procuring essential goods and services.
Event Management and Client Engagement: Meet with clients to plan and organize events, interpret contract provisions, keep clients informed of deadlines, oversee facility operations on event day, and handle post‑event duties such as vendor coordination and invoice confirmation.
Administrative: Review event contract Exhibit pages, ensure guidelines, make necessary changes, and coordinate with departments to confirm requirements meet corporate goals.
Leadership: Supervise staff on event day, oversee facility operations, provide training, assist in scheduling internal staff, help hire internal staff, and manage a diverse workforce. Execute routine meeting schedules and address disciplinary issues.
Accountability: Report to the Operations Manager and communicate effectively to support venue operations and client expectations.
Vendor Management: Coordinate service contractors, provide staffing schedules, procure equipment, confirm pricing, and review scope of work.
Safety: Apply safety policies, communicate with first responders, enact emergency procedures, and document incidents.
Supervisory Responsibilities
Conduct supervisory activities such as interviewing, hiring, training, planning, assigning, appraising performance, rewarding, disciplining employees, and resolving problems in accordance with Legend Global policies and applicable laws.
Qualifications
Education and experience:
Bachelor’s degree from a four‑year college or university, or relevant career experience.
Minimum of two years management level experience coordinating events in a multi‑purpose facility that serves conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, and food and beverage functions in a convention center or major hotel.
Working knowledge of facility management principles, services, and equipment for a similar facility.
Skills and Abilities
Full working knowledge of Microsoft Office Suite (Excel, Word, Teams).
Knowledge of ABI or scheduling software is a plus.
Excellent organizational, planning, and interpersonal skills.
Exceptional written and verbal skills.
Ability to prioritize multiple projects.
Demonstrated problem‑solving and communication skills.
Supervisory experience required.
Professional presentation, appearance, and work ethic.
Compensation
Competitive salary commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and a 401(k) plan.
Working Conditions
Location: On Site or Remote at Koka Booth Amphitheatre in Cary, North Carolina.
Application and EEO Statement
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
#J-18808-Ljbffr