Dental Assistant Lead
Virginia Garcia Memorial Health Center, Beaverton, OR, United States
At Virginia Garcia Memorial Health Center, we honor all members of our community and acknowledge the dignity of each person we serve. Our purpose is to provide high quality, comprehensive primary health care to the communities of Washington and Yamhill counties with a special emphasis on migrant and seasonal farm workers and a view to removing barriers to health care. We strive to provide an environment that welcomes and values the people we employ and serve.
If you are unsure whether you meet all the required qualifications for this role but are interested and passionate about this potential position, we encourage you to apply.
Job Summary
The Lead Dental Assistant will provide accountability of the daily operations of the dental assistants at their clinic site, with supervision and support from the Dental Operations Manager. As a dental member of a multi‑disciplinary team, the lead DA will perform delegated clinical and administrative duties within the supervising provider’s scope of practice consistent with the DA II education, training program, and demonstrated competency. The lead DA will be expected to model a friendly, supportive courteous, cooperative and professional relationship with providers, co‑workers, supervisors and patients. This role will perform standard dental assisting duties as outlined in the DA II Job Description and travel and fill in at other VG Dental sites as needed.
Essential Duties And Responsibilities
Perform standard Dental Assisting duties as outlined in the DA II Job Description
Delegation of Dental Assistant duties amongst DA team and accountability for duties being completed (ex: annual, monthly, weekly and daily maintenance, spore testing, water testing, etc.)
Oversee maintenance schedule for autoclaves, Hydrim, compressor, amalgam separator and other equipment directly related to patient care on a weekly/monthly/quarterly basis (or as appropriate to the item)
Ensure awareness of, and compliance with, all Quality Assurance/Infection Control regulations as relevant and applicable to Dental Assistants and delegate responsibilities amongst DA team
Subject matter expert for Epic back‑office workflows/pt. care
Point of contact for completing purchase orders and receiving
Coordinate oversight of students on‑site, be a site buddy for new dental assistants/students rotating through dental sites
Will be the point person for OSHA/HIPAA inspections as well as the Dental representative at our regularly scheduled safety meetings
Help with regulating staff breaks/lunches
Monitor that staff are adhering to their work schedule
Identify areas that may need manager intervention
Work closely with Dental Assistant Trainer to provide insight to update Dental Assistant workflows as needed
Help maintain training manual for new DAs with DA Trainer
Point of contact for instrument/sterilization repairs
With support from the Dental Operations Manager, the Lead Dental Assistant will be responsible for providing staff feedback to ensure successful 1:1's with DAs
Participate in monthly staff meetings- provide updates, needed refreshers/reminders
Work with DA trainer and Dental Clinical Leadership to help identify areas where additional training may be needed for DAs
Communicate with other lead DAs via Microsoft Teams to share products, ideas, and issues
Complete 8 hours of CE related to Dental assisting annually using CE budget available
Admin time will be allotted for these tasks and any required meetings
Handle protected health information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
Valid driver's license, reliable transportation, safe driving record and insurance coverage required.
Perform other duties as assigned.
HIPAA Requirements
The Lead Dental Assistant (EFDA/EPDA) has access to PHI to create and maintain an up‑to‑date health record. Applying the minimum necessary standard of HIPAA, the designated record sets to which this employee will have access include all sections of the dental and medical record, patient demographic information in the practice management system, incoming records, reports, results, consultations, etc. The position should read the content of these records only to the extent needed to accomplish the assigned task (e.g. filing or disclosure).
Knowledge, Skills And Abilities Required
Must have excellent teamwork skills, and possess the ability to communicate both verbally and in writing.
Knowledge of OSHA Bloodborne Pathogens Standards and adherence to safety rules and standards
Skill in operating x‑ray equipment and other common dental assisting armamentarium
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
Ability to keep accurate and legible records
Ability to work effectively with dentists, co‑workers and patients
Possess the verbal skill sets necessary to deal effectively with patients, providers, and employees, and embrace continuous practice and improvement of these skills
Possess the knowledge of modern office equipment, systems, and procedures required to fulfil this position.
Proficiency with Microsoft office suite (Word, Excel, Outlook)
Ability to be culturally sensitive and to relate to people of varied racial, educational, and socio‑economic backgrounds
Valid Oregon driver's license, reliable transportation, safe driving record and insurance coverage required
Ability to work with patients who have limited knowledge of dental home care and treatment.
Education And Experience Required
High School Diploma or equivalent
Three (3) or more years of experience as a Dental Assistant 2 (EFDA) at VGMHC.
Valid certificate of Expanded Functions Dental Assistant (EFDA) or Expanded Preventive Dental Assistant (E FPDA) issued by the Oregon State Board of Dental Examiners
A valid certificate of radiology proficiency issued by the Oregon State Board of Dental Examiners
Sealant certification completed, required. Intermediate proficiency preferred.
Basic Life Support (BLS)/Cardio‑Pulmonary Resuscitation (CPR) certification required, or ability to obtain within 30 days of hire.
Behavioral Competencies
Accountability: Role model VG's mission, vision, and shared values
Customer‑Focus: Listen to the voice of the customer and strive to delight them by exceeding their expectations
Teamwork: If someone needs help, help them
Initiative: Be innovative, apply fresh ideas, and continuously improve how you do your work
Confidentiality: Maintain strict confidentiality and respect the privacy of others
Ethical: Demonstrate integrity, honesty, and stewardship in all encounters at work
Respect: Demonstrate consideration and appreciation for co‑workers and patients
Communication: Demonstrate the ability to convey thoughts and ideas as well as understand perspective of others
Physical Requirements
Sitting: up to 75%
Standing: 25%
Walking: 25%
Use of Computer: 25%
Ability to Lift/Carry up to 30 lbs.
Working Environment/Physical Hazards
Work in well‑lighted, ventilated environment.
Exposure to blood borne pathogens and potentially hazardous chemicals.
Travel Required
Yes. May travel to other dental sites as needed.
Immunization
Staff members must meet immunization requirements as stated in VGMHC's immunization policy and state and federal guidelines.
Job descriptions represent a general outline of the essential and major job duties, functions and qualifications required. They cannot be all‑inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC's Mission.
VGMHC is an Equal Opportunity Employer. No person is unlawfully excluded from consideration for employment because of race, color, religious creed, national origin, ancestry, sex, age, veteran status, marital status, or physical challenges. The policy applies not only to recruitment and hiring practices, but also includes affirmative action in placement, promotion, transfer, rate of pay, and termination.
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If you are unsure whether you meet all the required qualifications for this role but are interested and passionate about this potential position, we encourage you to apply.
Job Summary
The Lead Dental Assistant will provide accountability of the daily operations of the dental assistants at their clinic site, with supervision and support from the Dental Operations Manager. As a dental member of a multi‑disciplinary team, the lead DA will perform delegated clinical and administrative duties within the supervising provider’s scope of practice consistent with the DA II education, training program, and demonstrated competency. The lead DA will be expected to model a friendly, supportive courteous, cooperative and professional relationship with providers, co‑workers, supervisors and patients. This role will perform standard dental assisting duties as outlined in the DA II Job Description and travel and fill in at other VG Dental sites as needed.
Essential Duties And Responsibilities
Perform standard Dental Assisting duties as outlined in the DA II Job Description
Delegation of Dental Assistant duties amongst DA team and accountability for duties being completed (ex: annual, monthly, weekly and daily maintenance, spore testing, water testing, etc.)
Oversee maintenance schedule for autoclaves, Hydrim, compressor, amalgam separator and other equipment directly related to patient care on a weekly/monthly/quarterly basis (or as appropriate to the item)
Ensure awareness of, and compliance with, all Quality Assurance/Infection Control regulations as relevant and applicable to Dental Assistants and delegate responsibilities amongst DA team
Subject matter expert for Epic back‑office workflows/pt. care
Point of contact for completing purchase orders and receiving
Coordinate oversight of students on‑site, be a site buddy for new dental assistants/students rotating through dental sites
Will be the point person for OSHA/HIPAA inspections as well as the Dental representative at our regularly scheduled safety meetings
Help with regulating staff breaks/lunches
Monitor that staff are adhering to their work schedule
Identify areas that may need manager intervention
Work closely with Dental Assistant Trainer to provide insight to update Dental Assistant workflows as needed
Help maintain training manual for new DAs with DA Trainer
Point of contact for instrument/sterilization repairs
With support from the Dental Operations Manager, the Lead Dental Assistant will be responsible for providing staff feedback to ensure successful 1:1's with DAs
Participate in monthly staff meetings- provide updates, needed refreshers/reminders
Work with DA trainer and Dental Clinical Leadership to help identify areas where additional training may be needed for DAs
Communicate with other lead DAs via Microsoft Teams to share products, ideas, and issues
Complete 8 hours of CE related to Dental assisting annually using CE budget available
Admin time will be allotted for these tasks and any required meetings
Handle protected health information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
Valid driver's license, reliable transportation, safe driving record and insurance coverage required.
Perform other duties as assigned.
HIPAA Requirements
The Lead Dental Assistant (EFDA/EPDA) has access to PHI to create and maintain an up‑to‑date health record. Applying the minimum necessary standard of HIPAA, the designated record sets to which this employee will have access include all sections of the dental and medical record, patient demographic information in the practice management system, incoming records, reports, results, consultations, etc. The position should read the content of these records only to the extent needed to accomplish the assigned task (e.g. filing or disclosure).
Knowledge, Skills And Abilities Required
Must have excellent teamwork skills, and possess the ability to communicate both verbally and in writing.
Knowledge of OSHA Bloodborne Pathogens Standards and adherence to safety rules and standards
Skill in operating x‑ray equipment and other common dental assisting armamentarium
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
Ability to keep accurate and legible records
Ability to work effectively with dentists, co‑workers and patients
Possess the verbal skill sets necessary to deal effectively with patients, providers, and employees, and embrace continuous practice and improvement of these skills
Possess the knowledge of modern office equipment, systems, and procedures required to fulfil this position.
Proficiency with Microsoft office suite (Word, Excel, Outlook)
Ability to be culturally sensitive and to relate to people of varied racial, educational, and socio‑economic backgrounds
Valid Oregon driver's license, reliable transportation, safe driving record and insurance coverage required
Ability to work with patients who have limited knowledge of dental home care and treatment.
Education And Experience Required
High School Diploma or equivalent
Three (3) or more years of experience as a Dental Assistant 2 (EFDA) at VGMHC.
Valid certificate of Expanded Functions Dental Assistant (EFDA) or Expanded Preventive Dental Assistant (E FPDA) issued by the Oregon State Board of Dental Examiners
A valid certificate of radiology proficiency issued by the Oregon State Board of Dental Examiners
Sealant certification completed, required. Intermediate proficiency preferred.
Basic Life Support (BLS)/Cardio‑Pulmonary Resuscitation (CPR) certification required, or ability to obtain within 30 days of hire.
Behavioral Competencies
Accountability: Role model VG's mission, vision, and shared values
Customer‑Focus: Listen to the voice of the customer and strive to delight them by exceeding their expectations
Teamwork: If someone needs help, help them
Initiative: Be innovative, apply fresh ideas, and continuously improve how you do your work
Confidentiality: Maintain strict confidentiality and respect the privacy of others
Ethical: Demonstrate integrity, honesty, and stewardship in all encounters at work
Respect: Demonstrate consideration and appreciation for co‑workers and patients
Communication: Demonstrate the ability to convey thoughts and ideas as well as understand perspective of others
Physical Requirements
Sitting: up to 75%
Standing: 25%
Walking: 25%
Use of Computer: 25%
Ability to Lift/Carry up to 30 lbs.
Working Environment/Physical Hazards
Work in well‑lighted, ventilated environment.
Exposure to blood borne pathogens and potentially hazardous chemicals.
Travel Required
Yes. May travel to other dental sites as needed.
Immunization
Staff members must meet immunization requirements as stated in VGMHC's immunization policy and state and federal guidelines.
Job descriptions represent a general outline of the essential and major job duties, functions and qualifications required. They cannot be all‑inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC's Mission.
VGMHC is an Equal Opportunity Employer. No person is unlawfully excluded from consideration for employment because of race, color, religious creed, national origin, ancestry, sex, age, veteran status, marital status, or physical challenges. The policy applies not only to recruitment and hiring practices, but also includes affirmative action in placement, promotion, transfer, rate of pay, and termination.
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