Research Asset and Service Contract Manager
Montana State University - Office of Student Engagement, Bozeman, MT, United States
Position Details
Announcement Number: STAFF - VA - 26363.
Contact: Mary Gauvin –
mary.gauvin@montana.edu
– 406-994-6821.
Position Information
Classification Title: Program/Project Lead.
Working Title: Research Asset and Service Contract Manager.
Position Number: 4C7846.
Department: Research Division, Office of Research and Economic Development.
Appointment Type: Professional Contract Term.
Fiscal Year Semester: [Specify as needed].
FLSA Exempt. Union Affiliation: Exempt from Collective Bargaining. FTE: 1.0. Benefits: Eligible. Salary: $60,000 - $65,000 annually, commensurate with experience, education, and qualifications.
Contract Type: LOA. Recruitment Type: Open.
General Statement
Under the supervision of the Research & Economic Development (RED) Service Centers Director, the Asset and Service Contract Manager will be responsible for managing inventory of all capital research equipment housed at MSU-Bozeman, from equipment acquisition to disposal. The individual in this position will have decision‑making ability to lead major projects, improve processes, and develop and implement policy, with the ultimate goal of enhancing University compliance with federal asset requirements and enhancing the efficiency of asset procurement.
Duties and Responsibilities
Maintain and manage an accurate and detailed inventory of all capital research equipment housed at MSU-Bozeman in accordance with State, Federal and University policies, subject to State, Federal and internal audits.
Review capital research expenditures through purchase orders, invoice approval queues, and purchasing card purchases for MSU-Bozeman.
Work with Property Management staff and supervisor to make updates to the Property Management Procedures manual.
Prepare documentation for federal audits of assets and assist the Office of Sponsored Programs with federal audit visits.
Develop and implement RED policies and procedures for tracking and maintaining a comprehensive and accurate list of capital research equipment.
Conduct physical inventories in research laboratories and service centers.
Act as a liaison between researchers/service centers and Property Management to review requests for disposal of capital research equipment; determine best disposal methods and coordinate with Facilities Services regarding removal of items.
Collaborate with Facilities, Sustainability, Office of Sponsored Programs, departments, and service centers for relocation of capital research equipment within or outside of the university via Property Asset Redistribution Request forms.
Assist the RED Service Centers Director with developing and managing a shared research equipment list in the Stratocore PPMS management platform.
Support RED Service Centers (i.e. Core Facilities) with maintenance of fee‑for‑service research equipment listings in the Stratocore PPMS management platform.
Coordinate with the RED Service Centers Director to avoid redundancy in capital research equipment purchases.
Manage shared research equipment service contracts, from initial contracting to renewal.
Track depreciation of F&A funded assets in RED Service Centers.
Assist the RED Service Centers Director with managing a loan program to help fund strategic capital equipment replacement.
Required Qualifications – Experience, Education, Knowledge & Skills
Property management experience or general business experience or research lab experience that includes maintaining, processing and verifying detailed records with a high degree of accuracy or an equivalent combination of education and/or experience.
Demonstrated experience using software for performing detailed and accurate data entry.
Demonstrated experience providing a high level of customer service in a positive, professional and helpful manner to a diverse range of individuals.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree in a science‑related field and/or familiarity with laboratory settings.
Relevant knowledge of state and university business property management procedures, policies, and regulations.
Relevant knowledge of federal property guidelines and documentation requirements.
The Successful Candidate Will
Demonstrate excellent organizational skills, including the ability to prioritize tasks, multi‑task, keep detailed records and think analytically.
Demonstrate competence organizing and prioritizing multiple work assignments and meeting deadlines in a timely manner in a busy environment.
Demonstrate ability to interpret, explain and maintain compliance with policies and procedures.
Communicate effectively with co‑workers and the public, both in person, over the phone and via email.
Consistently exercise initiative and good judgement.
Maintain confidentiality of records and information.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or with reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and or ability required.
Posting Detail Information
Number of Vacancies: 1. Desired Start Date: Upon Completion Of a Successful Search. Position End Date (if Temporary): Open. Applications will be accepted until an adequate applicant pool has been established. Screening will begin on April 24, 2026.
Special Instructions
This position is not eligible for sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
Applicant Documents
Resume
Cover Letter
Supplemental Questions
Required fields are indicated with an asterisk (*).
#J-18808-Ljbffr
Announcement Number: STAFF - VA - 26363.
Contact: Mary Gauvin –
mary.gauvin@montana.edu
– 406-994-6821.
Position Information
Classification Title: Program/Project Lead.
Working Title: Research Asset and Service Contract Manager.
Position Number: 4C7846.
Department: Research Division, Office of Research and Economic Development.
Appointment Type: Professional Contract Term.
Fiscal Year Semester: [Specify as needed].
FLSA Exempt. Union Affiliation: Exempt from Collective Bargaining. FTE: 1.0. Benefits: Eligible. Salary: $60,000 - $65,000 annually, commensurate with experience, education, and qualifications.
Contract Type: LOA. Recruitment Type: Open.
General Statement
Under the supervision of the Research & Economic Development (RED) Service Centers Director, the Asset and Service Contract Manager will be responsible for managing inventory of all capital research equipment housed at MSU-Bozeman, from equipment acquisition to disposal. The individual in this position will have decision‑making ability to lead major projects, improve processes, and develop and implement policy, with the ultimate goal of enhancing University compliance with federal asset requirements and enhancing the efficiency of asset procurement.
Duties and Responsibilities
Maintain and manage an accurate and detailed inventory of all capital research equipment housed at MSU-Bozeman in accordance with State, Federal and University policies, subject to State, Federal and internal audits.
Review capital research expenditures through purchase orders, invoice approval queues, and purchasing card purchases for MSU-Bozeman.
Work with Property Management staff and supervisor to make updates to the Property Management Procedures manual.
Prepare documentation for federal audits of assets and assist the Office of Sponsored Programs with federal audit visits.
Develop and implement RED policies and procedures for tracking and maintaining a comprehensive and accurate list of capital research equipment.
Conduct physical inventories in research laboratories and service centers.
Act as a liaison between researchers/service centers and Property Management to review requests for disposal of capital research equipment; determine best disposal methods and coordinate with Facilities Services regarding removal of items.
Collaborate with Facilities, Sustainability, Office of Sponsored Programs, departments, and service centers for relocation of capital research equipment within or outside of the university via Property Asset Redistribution Request forms.
Assist the RED Service Centers Director with developing and managing a shared research equipment list in the Stratocore PPMS management platform.
Support RED Service Centers (i.e. Core Facilities) with maintenance of fee‑for‑service research equipment listings in the Stratocore PPMS management platform.
Coordinate with the RED Service Centers Director to avoid redundancy in capital research equipment purchases.
Manage shared research equipment service contracts, from initial contracting to renewal.
Track depreciation of F&A funded assets in RED Service Centers.
Assist the RED Service Centers Director with managing a loan program to help fund strategic capital equipment replacement.
Required Qualifications – Experience, Education, Knowledge & Skills
Property management experience or general business experience or research lab experience that includes maintaining, processing and verifying detailed records with a high degree of accuracy or an equivalent combination of education and/or experience.
Demonstrated experience using software for performing detailed and accurate data entry.
Demonstrated experience providing a high level of customer service in a positive, professional and helpful manner to a diverse range of individuals.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree in a science‑related field and/or familiarity with laboratory settings.
Relevant knowledge of state and university business property management procedures, policies, and regulations.
Relevant knowledge of federal property guidelines and documentation requirements.
The Successful Candidate Will
Demonstrate excellent organizational skills, including the ability to prioritize tasks, multi‑task, keep detailed records and think analytically.
Demonstrate competence organizing and prioritizing multiple work assignments and meeting deadlines in a timely manner in a busy environment.
Demonstrate ability to interpret, explain and maintain compliance with policies and procedures.
Communicate effectively with co‑workers and the public, both in person, over the phone and via email.
Consistently exercise initiative and good judgement.
Maintain confidentiality of records and information.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or with reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and or ability required.
Posting Detail Information
Number of Vacancies: 1. Desired Start Date: Upon Completion Of a Successful Search. Position End Date (if Temporary): Open. Applications will be accepted until an adequate applicant pool has been established. Screening will begin on April 24, 2026.
Special Instructions
This position is not eligible for sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
Applicant Documents
Resume
Cover Letter
Supplemental Questions
Required fields are indicated with an asterisk (*).
#J-18808-Ljbffr