Events Administrative Assistant - Seasonal
Roundup River Ranch, Gypsum, CO, United States
Events Administrative Assistant
The Events Administrative Assistant furthers the Mission of Roundup River Ranch by providing extensive administrative support to the Development Team for the development function, general fundraising activities, and signature events (The Bullseye Roundup & A Grateful Harvest). This is a seasonal/temporary (June, July & August) part-time position to support with the high demand event and fundraising season.
Essential Job Functions:
Supports general administrative needs associated with development, events, and fundraising activities
Assist with event and development tracking spreadsheets
Assist development team with meeting preparation and follow-up, as needed
Assist with donor acknowledgement letter mailing
Assist Development Team with daily operations and errands
Help support fulfillment of donor silent auction packages including picking up of items prior to the events and delivering items after the event
Supports preparation of event materials and donor gifts
Support preparation and execution of The Bullseye Roundup and A Grateful Harvest events
Other duties as assigned
Requirements:
Job Competencies:
Excellent verbal & written communication skills
Quickly masters and adapts to new software and systems
Intermediate to advanced level MS Office Suite skills essential
Ability to work independently, prioritize, adhere to deadlines, and follow through on completion of tasks.
Proven organization and administrative abilities, with meticulous attention to detail.
Maintains strict confidentiality in all matters at all times
Demonstrates the Guideposts in all aspects of work
Minimum Qualifications:
At least 1 year work experience in administrative role
Computer proficiency and practical experience in word processing, database and internet navigation
Physical Requirements:
Office Based / Indoors - 75%+
Desk / Computer work - 75%+
Sitting - 75%+
Outdoors - less than 25%
Standing - less than 25%
Walking / Moving - less than 25%
Lifting / carrying - Up to 20lbs
Driving - Occasional
Disclaimer:
The scope of the job and responsibilities outlined in this document are not exhaustive and may change based upon the needs of the business. This job description is not intended to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This is a general outline of duties, responsibilities, and activities, which may change at any time with or without notice and at the sole discretion of Roundup River Ranch.
At Roundup River Ranch, we believe in fostering a mission-centered culture. To demonstrate that we are all supporting the incredible, and purposeful mission of Roundup River Ranch, every employee participates in organization-wide efforts. Included in all position job description responsibilities is the agreement of "other duties as assigned"; we agree to partner in being our mission's greatest contributors by completing tasks or assignments that may fall outside the typical job description. Examples of this include but are not limited to community ambassadorship, camp program and donor cultivation event engagement and support, supporting annual opening and closing of our campsite, supporting present operational needs, and/or being a positive role model for stakeholders by exemplifying care and investment in organizational outcomes and successes. Not only is this engagement supportive of achieving and contributing to organizational goals, it provides an essential opportunity for meaningful, personal connection with our Mission and helps define what it means to be "All In" as a Roundup River Ranch employee.
Acknowledgment:
This job description indicates the minimum qualifications and level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Completing and signing this acknowledgement indicates your understanding of the requirements, essential functions, and expectations set forth in the job description provided for the position.
The Events Administrative Assistant furthers the Mission of Roundup River Ranch by providing extensive administrative support to the Development Team for the development function, general fundraising activities, and signature events (The Bullseye Roundup & A Grateful Harvest). This is a seasonal/temporary (June, July & August) part-time position to support with the high demand event and fundraising season.
Essential Job Functions:
Supports general administrative needs associated with development, events, and fundraising activities
Assist with event and development tracking spreadsheets
Assist development team with meeting preparation and follow-up, as needed
Assist with donor acknowledgement letter mailing
Assist Development Team with daily operations and errands
Help support fulfillment of donor silent auction packages including picking up of items prior to the events and delivering items after the event
Supports preparation of event materials and donor gifts
Support preparation and execution of The Bullseye Roundup and A Grateful Harvest events
Other duties as assigned
Requirements:
Job Competencies:
Excellent verbal & written communication skills
Quickly masters and adapts to new software and systems
Intermediate to advanced level MS Office Suite skills essential
Ability to work independently, prioritize, adhere to deadlines, and follow through on completion of tasks.
Proven organization and administrative abilities, with meticulous attention to detail.
Maintains strict confidentiality in all matters at all times
Demonstrates the Guideposts in all aspects of work
Minimum Qualifications:
At least 1 year work experience in administrative role
Computer proficiency and practical experience in word processing, database and internet navigation
Physical Requirements:
Office Based / Indoors - 75%+
Desk / Computer work - 75%+
Sitting - 75%+
Outdoors - less than 25%
Standing - less than 25%
Walking / Moving - less than 25%
Lifting / carrying - Up to 20lbs
Driving - Occasional
Disclaimer:
The scope of the job and responsibilities outlined in this document are not exhaustive and may change based upon the needs of the business. This job description is not intended to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This is a general outline of duties, responsibilities, and activities, which may change at any time with or without notice and at the sole discretion of Roundup River Ranch.
At Roundup River Ranch, we believe in fostering a mission-centered culture. To demonstrate that we are all supporting the incredible, and purposeful mission of Roundup River Ranch, every employee participates in organization-wide efforts. Included in all position job description responsibilities is the agreement of "other duties as assigned"; we agree to partner in being our mission's greatest contributors by completing tasks or assignments that may fall outside the typical job description. Examples of this include but are not limited to community ambassadorship, camp program and donor cultivation event engagement and support, supporting annual opening and closing of our campsite, supporting present operational needs, and/or being a positive role model for stakeholders by exemplifying care and investment in organizational outcomes and successes. Not only is this engagement supportive of achieving and contributing to organizational goals, it provides an essential opportunity for meaningful, personal connection with our Mission and helps define what it means to be "All In" as a Roundup River Ranch employee.
Acknowledgment:
This job description indicates the minimum qualifications and level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Completing and signing this acknowledgement indicates your understanding of the requirements, essential functions, and expectations set forth in the job description provided for the position.