Administrative & Fiscal Coordinator
William & Mary, Williamsburg, VA, United States
Administrative & Fiscal Coordinator
Through community building, programming and use of data the Planning, Strategy & Integrative practices team help students seamlessly integrate into the campus community and make the most of all William & Mary has to offer. The Administrative Coordinator is responsible for supporting the Assistant VP (AVP) for Planning, Strategy & Integrative Practices (PSI) thematic area, including, The Student Center for Inclusive Excellence (The Center) and the Office of First-Generation Student Engagement (FGSE). Duties include but are not limited to:
Track spending and budgets for the AVP and two of the units under the umbrella of PSI which includes the above-mentioned the Center, and FGSE offices.
Process, track, and reconcile, transactions such as paperwork involved with student grant funding, travel documents, etc. for the Center.
Manage the thematic area computer inventory, office mail, available office supplies, and the office calendar/events calendar.
Schedule meetings, reserve rooms, prepare materials and provide other administrative assistance needed for the Center and AVP for Planning, Strategy & Integrative practices.
Required Qualifications:
High school graduate or equivalent.
Experience with financial transactions such as purchasing and reconciliation.
Working knowledge of general office practices and procedures, including customer service techniques and etiquette.
Experience with Microsoft Office (Word, Excel, Outlook).
Demonstrated strong communication skills (verbal and written,) and customer service skills.
Preferred Qualifications:
Experience working in higher education.
Experience with W&M or state financial operations, bill paying, and purchasing.
Experience working with college students and/or conference operations.
Conditions of Employment:
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.
This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
Salary: up to $45,050.00, commensurate with experience and internal alignment.
A resume and cover letter are required for this position.
Through community building, programming and use of data the Planning, Strategy & Integrative practices team help students seamlessly integrate into the campus community and make the most of all William & Mary has to offer. The Administrative Coordinator is responsible for supporting the Assistant VP (AVP) for Planning, Strategy & Integrative Practices (PSI) thematic area, including, The Student Center for Inclusive Excellence (The Center) and the Office of First-Generation Student Engagement (FGSE). Duties include but are not limited to:
Track spending and budgets for the AVP and two of the units under the umbrella of PSI which includes the above-mentioned the Center, and FGSE offices.
Process, track, and reconcile, transactions such as paperwork involved with student grant funding, travel documents, etc. for the Center.
Manage the thematic area computer inventory, office mail, available office supplies, and the office calendar/events calendar.
Schedule meetings, reserve rooms, prepare materials and provide other administrative assistance needed for the Center and AVP for Planning, Strategy & Integrative practices.
Required Qualifications:
High school graduate or equivalent.
Experience with financial transactions such as purchasing and reconciliation.
Working knowledge of general office practices and procedures, including customer service techniques and etiquette.
Experience with Microsoft Office (Word, Excel, Outlook).
Demonstrated strong communication skills (verbal and written,) and customer service skills.
Preferred Qualifications:
Experience working in higher education.
Experience with W&M or state financial operations, bill paying, and purchasing.
Experience working with college students and/or conference operations.
Conditions of Employment:
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.
This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
Salary: up to $45,050.00, commensurate with experience and internal alignment.
A resume and cover letter are required for this position.