Office Professional IV
GovernmentJobs.com, Warrensburg, MO, United States
Administrative Support Specialist
The University of Central Missouri (UCM) is seeking an Administrative Support Specialist to provide comprehensive administrative support to the School of Industrial Sciences & Technology. This position involves a variety of tasks including budget management, office operations, and customer relations.
Salary: $19.34 Hourly
Location: UCMO - Warrensburg, MO
Job Type: Non-Exempt Staff Full Time
Anticipated Start Date: No earlier than August 17th, 2026
The role includes:
Providing administrative support to include planning, documenting, and monitoring budgets. Providing financial guidance to the department chair and faculty regarding the status of accounts and approval expenses. Preparing weekly, monthly, quarterly, and annual budget reports and reconciliation as requested. Administering office budget policies and procedures. Invoicing customers and depositing revenue into appropriate accounts.
Serving as Office Manager, to include coordination of office calendars and deadlines, purchasing, inventory, and equipment maintenance. Hiring, training, and supervising student employees, if necessary. Determining the best practices for the office.
Functioning as a customer relations specialist, to include providing information about the department, advising students of enrollment and admission procedures, promoting programs to prospective students, and responding to non-routine written and verbal inquiries. Ensuring connectivity to all technical based services for all users by performing routine computer corrections, as directed; remaining knowledgeable of changes in technology and being familiar with program capabilities. Assisting students.
Providing administrative support to the department chair and faculty to include scheduling appointments, meeting rooms, and extracurricular use of classrooms and space, creating and distributing correspondence, making travel arrangements, and monitoring and assisting with special projects. Serving as the resource referral person in the Chair's absence. Assisting in coordinating on and off-campus events to include in-service, luncheons, receptions, etc.
Typical Qualifications:
Education: Associate's degree in Office Administration or related field required. Bachelor's degree in any field preferred. Education may be substituted for experience or if experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience.
Experience: Three (3) years advanced administrative support experience assisting a high-level administrator/director. One (1) year budget operations, financial analysis, or accounting. Two years preferred. General understanding and background regarding UCM is preferred.
Special Instructions:
Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.
Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.
Completed UCM online application for employment required. Incomplete applications will not be considered.
A review will begin immediately and continue until filled unless indicated otherwise.
NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.
The University of Central Missouri is an Equal Opportunity Employer.
The University of Central Missouri (UCM) is seeking an Administrative Support Specialist to provide comprehensive administrative support to the School of Industrial Sciences & Technology. This position involves a variety of tasks including budget management, office operations, and customer relations.
Salary: $19.34 Hourly
Location: UCMO - Warrensburg, MO
Job Type: Non-Exempt Staff Full Time
Anticipated Start Date: No earlier than August 17th, 2026
The role includes:
Providing administrative support to include planning, documenting, and monitoring budgets. Providing financial guidance to the department chair and faculty regarding the status of accounts and approval expenses. Preparing weekly, monthly, quarterly, and annual budget reports and reconciliation as requested. Administering office budget policies and procedures. Invoicing customers and depositing revenue into appropriate accounts.
Serving as Office Manager, to include coordination of office calendars and deadlines, purchasing, inventory, and equipment maintenance. Hiring, training, and supervising student employees, if necessary. Determining the best practices for the office.
Functioning as a customer relations specialist, to include providing information about the department, advising students of enrollment and admission procedures, promoting programs to prospective students, and responding to non-routine written and verbal inquiries. Ensuring connectivity to all technical based services for all users by performing routine computer corrections, as directed; remaining knowledgeable of changes in technology and being familiar with program capabilities. Assisting students.
Providing administrative support to the department chair and faculty to include scheduling appointments, meeting rooms, and extracurricular use of classrooms and space, creating and distributing correspondence, making travel arrangements, and monitoring and assisting with special projects. Serving as the resource referral person in the Chair's absence. Assisting in coordinating on and off-campus events to include in-service, luncheons, receptions, etc.
Typical Qualifications:
Education: Associate's degree in Office Administration or related field required. Bachelor's degree in any field preferred. Education may be substituted for experience or if experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience.
Experience: Three (3) years advanced administrative support experience assisting a high-level administrator/director. One (1) year budget operations, financial analysis, or accounting. Two years preferred. General understanding and background regarding UCM is preferred.
Special Instructions:
Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.
Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.
Completed UCM online application for employment required. Incomplete applications will not be considered.
A review will begin immediately and continue until filled unless indicated otherwise.
NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.
The University of Central Missouri is an Equal Opportunity Employer.