Administrative Specialist 3
GovernmentJobs.com, Trenton, NJ, United States
Job Title
The New Jersey Judiciary is seeking a decisive, goal-oriented professional with a strong commitment to quality and exceptional attention to detail to join the Judicial Education & Performance Unit.
Job Description
If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies. When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $59,661.54 to $96,767.80 for Schedule A, and $ 59,661.54 to $91,929.42 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth. The New Jersey Judiciary is seeking a decisive, goal-oriented professional with a strong commitment to quality and exceptional attention to detail to join the Judicial Education & Performance Unit. The successful candidate will be responsible for coordinating judicial education materials, including digital archives and other formatsto support ongoing training needs across the state. The selected candidate will also be responsible for coordinating the Continuing legal education service provider work of the unit. This role requires outstanding organizational and communication skills, as well as a thorough understanding of the confidentiality required when managing sensitive content. Join a team of professionals charged with creating and executing effective judicial education training and professional development events.
REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Example Of Duties
Coordinate CLE service provider duties for unit events, including maintaining provider status, ensuring compliance with Board on Continuing Legal Education (BCLE) regulations, and keeping accurate audit trails.
Analyze practices to ensure all programming adheres to BCLE requirements.
Manage the production of event materials, collaborating with judges and national expert faculty on logistics and content for educational events.
Maintain databases related to faculty, CLE credits, course attendees, and other event information.
Develop efficient workflows for processing post-event training documentation.
Conduct post-conference analysis and reconciliation to ensure performance standards are met and workflows are effective.
Compile and organize educational materials (such as PowerPoint slides, manuals, and bench cards) to ensure consistency with presentation standards.
Develop and maintain archives and inventory of educational materials.
Develop and organize electronic files for materials to be included on Judicial Education internal and external sites.
Coordinate with trial division leadership to ensure materials are current, analyzing education resources and advising unit leadership.
Create reports and establish performance standards to support these responsibilities.
Other projects and tasks as assigned by unit management.
Qualifications
Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in program development, program coordination, program analysis, program administration and/or administrative research.
Demonstrated experience in administrative support, event coordination, or a related field is strongly preferred.
Strong organizational, analytic, and information management skills are preferred.
Excellent interpersonal and customer service skills are preferred.
Ability to work independently and as part of a team in a fast-paced environment is desired.
Proficiency with Microsoft Office Suite and database management will be helpful.
Ability to travel to training event venues throughout the state is strongly preferred.
Expertise in digital technology, such as computer hardware, software and digital media are strongly preferred.
Relevant experience in archive/library/museum collections and/or digital asset management preferred.
Familiarity with digital preservation methods and standards, cataloging metadata and archival functions strongly preferred
Knowledge or experience with software migration would be helpful.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree from an accredited college or university may be substituted for one year of experience. A law degree from an approved American Bar Association law school may be substituted for two years of experience. Note: A master's degree or a law degree from an accredited college or university, may be used as a substitution, not both. Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https:/
aces.org/members/ )
Supplemental Information
Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.
Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
The New Jersey Judiciary is seeking a decisive, goal-oriented professional with a strong commitment to quality and exceptional attention to detail to join the Judicial Education & Performance Unit.
Job Description
If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies. When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $59,661.54 to $96,767.80 for Schedule A, and $ 59,661.54 to $91,929.42 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth. The New Jersey Judiciary is seeking a decisive, goal-oriented professional with a strong commitment to quality and exceptional attention to detail to join the Judicial Education & Performance Unit. The successful candidate will be responsible for coordinating judicial education materials, including digital archives and other formatsto support ongoing training needs across the state. The selected candidate will also be responsible for coordinating the Continuing legal education service provider work of the unit. This role requires outstanding organizational and communication skills, as well as a thorough understanding of the confidentiality required when managing sensitive content. Join a team of professionals charged with creating and executing effective judicial education training and professional development events.
REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Example Of Duties
Coordinate CLE service provider duties for unit events, including maintaining provider status, ensuring compliance with Board on Continuing Legal Education (BCLE) regulations, and keeping accurate audit trails.
Analyze practices to ensure all programming adheres to BCLE requirements.
Manage the production of event materials, collaborating with judges and national expert faculty on logistics and content for educational events.
Maintain databases related to faculty, CLE credits, course attendees, and other event information.
Develop efficient workflows for processing post-event training documentation.
Conduct post-conference analysis and reconciliation to ensure performance standards are met and workflows are effective.
Compile and organize educational materials (such as PowerPoint slides, manuals, and bench cards) to ensure consistency with presentation standards.
Develop and maintain archives and inventory of educational materials.
Develop and organize electronic files for materials to be included on Judicial Education internal and external sites.
Coordinate with trial division leadership to ensure materials are current, analyzing education resources and advising unit leadership.
Create reports and establish performance standards to support these responsibilities.
Other projects and tasks as assigned by unit management.
Qualifications
Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in program development, program coordination, program analysis, program administration and/or administrative research.
Demonstrated experience in administrative support, event coordination, or a related field is strongly preferred.
Strong organizational, analytic, and information management skills are preferred.
Excellent interpersonal and customer service skills are preferred.
Ability to work independently and as part of a team in a fast-paced environment is desired.
Proficiency with Microsoft Office Suite and database management will be helpful.
Ability to travel to training event venues throughout the state is strongly preferred.
Expertise in digital technology, such as computer hardware, software and digital media are strongly preferred.
Relevant experience in archive/library/museum collections and/or digital asset management preferred.
Familiarity with digital preservation methods and standards, cataloging metadata and archival functions strongly preferred
Knowledge or experience with software migration would be helpful.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree from an accredited college or university may be substituted for one year of experience. A law degree from an approved American Bar Association law school may be substituted for two years of experience. Note: A master's degree or a law degree from an accredited college or university, may be used as a substitution, not both. Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https:/
aces.org/members/ )
Supplemental Information
Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.
Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.