Administrative Assistant - Production
PETA Foundation, Norfolk, VA, United States
Administrative Assistant
The Production department is PETA Foundation's creative hub for all print materials, from vegan starter kits and educational leaflets to eye-catching billboards, costumes, and props for our iconic street-theater demonstrations. Our team of project managers, coordinators, assistants, and in-house designers collaborates closely with one another and with external agencies and creatives to bring powerful, mission-driven visuals to life. Together, we produce a wide range of compelling assets that support outreach, advocacy, and campaign initiatives across multiple platforms.
Position Objective:
As an Administrative Assistant in the Production Department, you will be responsible for the day-to-day administrative needs of the department and will help facilitate the work of all team members.
Primary Responsibilities and Duties:
Perform clerical duties for the Production team
Prepare check and credit card expense reports, ensuring prompt payment of all invoices
Run departmental errands
Maintain department print archives, arrange per Production SOP
Perform general correspondence, act as a liaison between the department, literature and the mailroom
Assist with the organization of the department's Asana, Starchive, Sharepoint, and Dropbox sites
Assist with the coordination of small print projects
Assist Production Coordinators with project-specific research
Assist with printing, assembling, and maintenance of demonstration materials, costumes, and props
Perform quality control and check-in procedures for new print pieces
Perform any other duties assigned by the supervisor
Requirements:
High school diploma or GED
One year of office experience
Demonstrated proficiency with the Microsoft Office software suite
Demonstrated effective research skills
Demonstrated organizational skills, reliability, and accuracy
Demonstrated excellent written and verbal communication skills
Proven ability to work independently and manage multiple tasks simultaneously
Proven ability to work well under pressure and meet deadlines
Ability to lift and carry up to 50 lbs. on a regular basis
Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record
Commitment to the objectives of the organization
Application Deadline:
Applications for this position will be accepted until May 12, 2026. We may fill this job opening before the deadline if we find a qualified candidate.
The Production department is PETA Foundation's creative hub for all print materials, from vegan starter kits and educational leaflets to eye-catching billboards, costumes, and props for our iconic street-theater demonstrations. Our team of project managers, coordinators, assistants, and in-house designers collaborates closely with one another and with external agencies and creatives to bring powerful, mission-driven visuals to life. Together, we produce a wide range of compelling assets that support outreach, advocacy, and campaign initiatives across multiple platforms.
Position Objective:
As an Administrative Assistant in the Production Department, you will be responsible for the day-to-day administrative needs of the department and will help facilitate the work of all team members.
Primary Responsibilities and Duties:
Perform clerical duties for the Production team
Prepare check and credit card expense reports, ensuring prompt payment of all invoices
Run departmental errands
Maintain department print archives, arrange per Production SOP
Perform general correspondence, act as a liaison between the department, literature and the mailroom
Assist with the organization of the department's Asana, Starchive, Sharepoint, and Dropbox sites
Assist with the coordination of small print projects
Assist Production Coordinators with project-specific research
Assist with printing, assembling, and maintenance of demonstration materials, costumes, and props
Perform quality control and check-in procedures for new print pieces
Perform any other duties assigned by the supervisor
Requirements:
High school diploma or GED
One year of office experience
Demonstrated proficiency with the Microsoft Office software suite
Demonstrated effective research skills
Demonstrated organizational skills, reliability, and accuracy
Demonstrated excellent written and verbal communication skills
Proven ability to work independently and manage multiple tasks simultaneously
Proven ability to work well under pressure and meet deadlines
Ability to lift and carry up to 50 lbs. on a regular basis
Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record
Commitment to the objectives of the organization
Application Deadline:
Applications for this position will be accepted until May 12, 2026. We may fill this job opening before the deadline if we find a qualified candidate.