Building Materials Estimator & Coordinator
W.E. Aubuchon, Springfield, VT, United States
Building Materials Estimator & Coordinator
At Bibens Ace Hardware, the Building Materials Estimator & Coordinator plays a key role in supporting our lumber and building materials business through estimating, quoting, purchasing, inventory coordination, and contractor support. This position works closely with the Lumber Sales Manager and store team to ensure our customers, contractors, and builders receive accurate material estimates, timely follow-up, and strong service.
This role requires strong knowledge of building materials, specifically Lumber and ideally would have experience with doors, and windows, along with the ability to review plans, prepare take-offs, coordinate materials, and build productive relationships with contractors, vendors, and internal teams. The ideal candidate is organized, responsive, detail-oriented, and comfortable balancing sales support with operational execution.
Key Responsibilities
Support contractors, builders, and customers with project material needs.
Assist in reviewing plans, interpret specifications, and prepare accurate material take-offs for residential and light commercial projects.
Build quotes for lumber, doors, windows, and related building materials.
Maintain pricing discipline and margin awareness when preparing estimates and quotes.
Follow up consistently on open quotes and sales opportunities to support growth and conversion.
Build and maintain strong working relationships with contractors, builders, and pro customers.
Identify upsell opportunities and recommend alternative products or solutions when appropriate.
Inventory & Purchasing
Assist in maintaining accurate inventory levels through cycle counts, system updates, and regular review of product movement.
Monitor purchasing needs, stock levels, and seasonal demand trends.
Write and submit purchase orders for lumber and related building materials.
Work directly with vendors on product selection, returns, buybacks, and new product opportunities.
Support product availability by coordinating delivery schedules with suppliers.
Maintain awareness of top-selling SKUs, local market demand, and pricing trends.
Operations & Logistics
Partner with the Lumber Sales Manager to support sales efforts, product flow, and contractor service.
Coordinate with yard, receiving, and delivery teams to ensure materials are handled accurately and efficiently.
Support the receipt, unloading, sorting, storage, and distribution of materials as needed.
Generate reports on inventory status, material usage, and damaged or missing items.
Help maintain a clean, organized, and professional store, yard, and warehouse environment.
Safely operate forklifts and other equipment in accordance with company policy.
Work Experience
3+ years of experience in lumber, building materials, estimating, inside sales, or a related construction environment required.
Strong knowledge of building materials, lumber and other materials required.
Experience reading plans and completing material take-offs required.
Experience preparing quotes and supporting contractor or builder projects required.
Experience coordinating with yard, delivery, or receiving teams required.
Experience with purchasing, vendor coordination, and inventory management required.
Strong understanding of product categories, seasonal demand, and market pricing trends preferred.
Ability to build relationships and communicate effectively with contractors, builders, vendors, and team members required.
Takeoff or estimating software experience is preferred.
Forklift certification or willingness to obtain one within 90 days required.
Valid driver's license with the ability to pass a motor vehicle record check required.
Must be comfortable working in an animal-friendly environment (accommodations available upon request).
Benefits
401(k) with Match Program Available Day 1
PTO Awards starting at 80 hours and increases with seniority
4 Paid Holidays
Medical, Vision, Dental Insurance
Company Funded HSA/HRA Program
Company Paid Short Term Disability
Company Paid Life Insurance
Wellness Program Earn $300 annually
Team Member Assistance Program and Fund
Discounted Pet Health Insurance
Gym Reimbursement
Tuition Reimbursement Program
Training and Growth Opportunities
Team Member Discounts at all locations
Company Discount Program for Tickets, Electronics, Vacations, and more!
Pay starting at $30.00 per hour and increases with experience
The Aubuchon Company is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by the laws or regulations in the locations where we operate. We are committed to supporting diversity and equality across our organization and we work diligently to maintain a workplace free from discrimination. We do not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of The Aubuchon Company and we will not be obligated to pay a placement fee.
At Bibens Ace Hardware, the Building Materials Estimator & Coordinator plays a key role in supporting our lumber and building materials business through estimating, quoting, purchasing, inventory coordination, and contractor support. This position works closely with the Lumber Sales Manager and store team to ensure our customers, contractors, and builders receive accurate material estimates, timely follow-up, and strong service.
This role requires strong knowledge of building materials, specifically Lumber and ideally would have experience with doors, and windows, along with the ability to review plans, prepare take-offs, coordinate materials, and build productive relationships with contractors, vendors, and internal teams. The ideal candidate is organized, responsive, detail-oriented, and comfortable balancing sales support with operational execution.
Key Responsibilities
Support contractors, builders, and customers with project material needs.
Assist in reviewing plans, interpret specifications, and prepare accurate material take-offs for residential and light commercial projects.
Build quotes for lumber, doors, windows, and related building materials.
Maintain pricing discipline and margin awareness when preparing estimates and quotes.
Follow up consistently on open quotes and sales opportunities to support growth and conversion.
Build and maintain strong working relationships with contractors, builders, and pro customers.
Identify upsell opportunities and recommend alternative products or solutions when appropriate.
Inventory & Purchasing
Assist in maintaining accurate inventory levels through cycle counts, system updates, and regular review of product movement.
Monitor purchasing needs, stock levels, and seasonal demand trends.
Write and submit purchase orders for lumber and related building materials.
Work directly with vendors on product selection, returns, buybacks, and new product opportunities.
Support product availability by coordinating delivery schedules with suppliers.
Maintain awareness of top-selling SKUs, local market demand, and pricing trends.
Operations & Logistics
Partner with the Lumber Sales Manager to support sales efforts, product flow, and contractor service.
Coordinate with yard, receiving, and delivery teams to ensure materials are handled accurately and efficiently.
Support the receipt, unloading, sorting, storage, and distribution of materials as needed.
Generate reports on inventory status, material usage, and damaged or missing items.
Help maintain a clean, organized, and professional store, yard, and warehouse environment.
Safely operate forklifts and other equipment in accordance with company policy.
Work Experience
3+ years of experience in lumber, building materials, estimating, inside sales, or a related construction environment required.
Strong knowledge of building materials, lumber and other materials required.
Experience reading plans and completing material take-offs required.
Experience preparing quotes and supporting contractor or builder projects required.
Experience coordinating with yard, delivery, or receiving teams required.
Experience with purchasing, vendor coordination, and inventory management required.
Strong understanding of product categories, seasonal demand, and market pricing trends preferred.
Ability to build relationships and communicate effectively with contractors, builders, vendors, and team members required.
Takeoff or estimating software experience is preferred.
Forklift certification or willingness to obtain one within 90 days required.
Valid driver's license with the ability to pass a motor vehicle record check required.
Must be comfortable working in an animal-friendly environment (accommodations available upon request).
Benefits
401(k) with Match Program Available Day 1
PTO Awards starting at 80 hours and increases with seniority
4 Paid Holidays
Medical, Vision, Dental Insurance
Company Funded HSA/HRA Program
Company Paid Short Term Disability
Company Paid Life Insurance
Wellness Program Earn $300 annually
Team Member Assistance Program and Fund
Discounted Pet Health Insurance
Gym Reimbursement
Tuition Reimbursement Program
Training and Growth Opportunities
Team Member Discounts at all locations
Company Discount Program for Tickets, Electronics, Vacations, and more!
Pay starting at $30.00 per hour and increases with experience
The Aubuchon Company is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by the laws or regulations in the locations where we operate. We are committed to supporting diversity and equality across our organization and we work diligently to maintain a workplace free from discrimination. We do not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of The Aubuchon Company and we will not be obligated to pay a placement fee.