Associate Practice Administrator
Millennium Physician Group, Florida, NY, United States
Job Description Summary
Formed in 2008 and headquartered in Fort Myers, Florida, with offices in Florida, North Carolina, and Texas, Millennium Healthcare is the largest independent physician group in Florida and one of the largest in the United States. At Millennium Physician Group, our employees are the foundation of our success. We promise to provide the tools and support you need to do your job successfully while fostering a team atmosphere that empowers you to deliver better care to patients and their families. We also care for you as an individual and help you grow in your role.
The Associate Practice Administrator oversees the strategic and daily administrative operations of one or more healthcare practices, ensuring alignment with the Group's overall vision to enhance organizational performance across key operational metrics, including efficiency, financial management, compliance, and staff coordination. This role oversees administrative functions including revenue cycle management, billing, human resources, budgeting, financial analysis, workflow optimization, and recruitment.
Responsibilities
Oversee and support up to four providers, ensuring efficient operation and compliance with established standards.
Manage and optimize administrative workflows to ensure consistent, high‑quality support services.
Monitor and report on key operational metrics to support organizational goals.
Own the financial budget for assigned practices, reviewing monthly financial statements for accuracy, and resolving discrepancies.
Prepare and analyze financial and statistical reports to identify cost‑saving opportunities and improve financial performance.
Ensure timely and accurate posting for demographics and charges; implement coding changes as needed.
Collaborate with leadership and stakeholders to implement operational plans and resolve administrative challenges.
Coordinate and facilitate administrative meetings, including preparation of agendas and minutes.
Implement and enforce policies and procedures that align with organizational standards.
Serve as liaison between departments to streamline communication and operational efficiency.
Design staffing models to optimize administrative workflows, recruit, train, and manage administrative staff.
Support provider recruitment efforts from an administrative perspective.
Assist in onboarding new providers with a focus on administrative processes.
Identify opportunities for continuous improvement in administrative operations.
Demonstrate excellent guest service to internal team members and patients.
Perform other related duties as assigned.
Qualifications
High School Diploma or GED required.
3+ years of healthcare management experience in a physician practice setting; 1+ years of operations management experience leading clinical and operational teams.
Deep knowledge of all practice disciplines, including revenue cycle, billing, patient experience, human resources, budgeting, financial analysis, clinical workflows, and recruitment.
Financial experience, budgeting, spreadsheet and accounting reporting systems skills, proficiency in Excel, and similar database reporting.
Ability to maintain an improvement mindset and align practice and provider goals with those of the organization.
Proven experience managing multiple practices, demonstrating effective coordination of resources and performance enhancement across diverse teams.
Able to relate, interact, and understand personality types and diverse individuals.
Ability to work independently in a fast‑paced, cross‑functional environment.
Physical Demands
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Repetitive movements. Substantial wrist, hand, and finger motions. Close visual acuity required for tasks such as preparing and analyzing data, transcribing, viewing a computer terminal, extensive reading. Ability to lift to 15 pounds independently; maximum 50 pounds without help.
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Formed in 2008 and headquartered in Fort Myers, Florida, with offices in Florida, North Carolina, and Texas, Millennium Healthcare is the largest independent physician group in Florida and one of the largest in the United States. At Millennium Physician Group, our employees are the foundation of our success. We promise to provide the tools and support you need to do your job successfully while fostering a team atmosphere that empowers you to deliver better care to patients and their families. We also care for you as an individual and help you grow in your role.
The Associate Practice Administrator oversees the strategic and daily administrative operations of one or more healthcare practices, ensuring alignment with the Group's overall vision to enhance organizational performance across key operational metrics, including efficiency, financial management, compliance, and staff coordination. This role oversees administrative functions including revenue cycle management, billing, human resources, budgeting, financial analysis, workflow optimization, and recruitment.
Responsibilities
Oversee and support up to four providers, ensuring efficient operation and compliance with established standards.
Manage and optimize administrative workflows to ensure consistent, high‑quality support services.
Monitor and report on key operational metrics to support organizational goals.
Own the financial budget for assigned practices, reviewing monthly financial statements for accuracy, and resolving discrepancies.
Prepare and analyze financial and statistical reports to identify cost‑saving opportunities and improve financial performance.
Ensure timely and accurate posting for demographics and charges; implement coding changes as needed.
Collaborate with leadership and stakeholders to implement operational plans and resolve administrative challenges.
Coordinate and facilitate administrative meetings, including preparation of agendas and minutes.
Implement and enforce policies and procedures that align with organizational standards.
Serve as liaison between departments to streamline communication and operational efficiency.
Design staffing models to optimize administrative workflows, recruit, train, and manage administrative staff.
Support provider recruitment efforts from an administrative perspective.
Assist in onboarding new providers with a focus on administrative processes.
Identify opportunities for continuous improvement in administrative operations.
Demonstrate excellent guest service to internal team members and patients.
Perform other related duties as assigned.
Qualifications
High School Diploma or GED required.
3+ years of healthcare management experience in a physician practice setting; 1+ years of operations management experience leading clinical and operational teams.
Deep knowledge of all practice disciplines, including revenue cycle, billing, patient experience, human resources, budgeting, financial analysis, clinical workflows, and recruitment.
Financial experience, budgeting, spreadsheet and accounting reporting systems skills, proficiency in Excel, and similar database reporting.
Ability to maintain an improvement mindset and align practice and provider goals with those of the organization.
Proven experience managing multiple practices, demonstrating effective coordination of resources and performance enhancement across diverse teams.
Able to relate, interact, and understand personality types and diverse individuals.
Ability to work independently in a fast‑paced, cross‑functional environment.
Physical Demands
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Repetitive movements. Substantial wrist, hand, and finger motions. Close visual acuity required for tasks such as preparing and analyzing data, transcribing, viewing a computer terminal, extensive reading. Ability to lift to 15 pounds independently; maximum 50 pounds without help.
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