Program Coordinator
Harvard Central Administration (CADM) Talent Acquisition, Cambridge, MA, United States
Company Description
By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join Harvard University Central Administration?
Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high‑quality and efficient services to the schools to help them achieve their goals.
Job Description
The Harvard Global Health Institute (HGHI) is an inter‑faculty initiative that facilitates collaboration across the Harvard community and partners worldwide to advance global health equity. We tackle the greatest health challenges of our time through innovative transdisciplinary research, education, and partnerships that build knowledge and catalyze positive change in global health. Reporting to the Associate Director of Programs, the successful candidate will support the ongoing operations of the Programs team and play a significant role in ensuring that logistical needs are met for HGHI programming.
Job‑Specific Responsibilities
Plan and coordinate logistics and agenda for team meetings, workshops, and other engagements, including setting agendas, summarizing meeting notes, collecting and distributing project materials, booking rooms, and coordinating A/V needs.
Serve as a point of contact for internal and external partners, ensuring smooth day‑to‑day flow of communications between the program team and partners and other stakeholders.
Draft, edit, and prepare correspondence and other materials as required by the Programs team; research, evaluate, and maintain resources that support the needs of the team; gather, help summarize data, and assist with report preparation.
Work closely with the Programs Team and Communications Manager to organize in‑person and virtual events including symposia, webinars, workshops, and scholarly working groups. Duties include preparation of materials, on‑site and online support, registration management, and evaluation.
Support implementation of faculty‑led projects, fellowships and student engagement activities. Anticipate and resolve problems and update supervisor on status of projects.
Collaborate with the finance team to track project spending, reconcile corporate card and P‑card transactions, and coordinate guest/speaker reimbursements, following Harvard’s finance and travel policy.
Qualifications
Minimum of three years of related experience; education beyond high school may count toward years of experience.
Additional Qualifications and Skills
Strong organizational skills and the ability to multi‑task; proven project and/or program management skills.
Excellent verbal and written communication skills, strong computer literacy, and the ability to be tactful, discreet, and exercise sound judgment.
Self‑driven, skilled at problem solving and anticipating needs; proven record of communicating and working with a broad range of constituents and stakeholders.
Interest in global health or public health.
Additional Information
Standard Hours/Schedule: 35 hours per week.
Visa Sponsorship: Harvard University is unable to provide visa sponsorship for this position.
Pre‑Employment Screening: Harvard University requires pre‑employment reference and background screenings (Identity).
Other Information:
This position will have a 3‑month orientation and review period.
Work Format Details
This position may involve duties performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based on operational needs. When not working at a Harvard or Harvard‑designated location, hybrid positions must work in a Harvard‑registered state in compliance with the University’s policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 054. Please visit Harvard’s Salary Ranges to view the corresponding salary range and related information.
Benefits
Generous paid time off including parental leave.
Medical, dental, and vision health insurance coverage starting on day one.
Retirement plans with university contributions.
Well‑being and mental health resources.
Support for families and caregivers.
Professional development opportunities, including tuition assistance and reimbursement.
Commuter benefits, discounts, and campus perks.
EEO/Non‑Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university’s non‑discrimination policy. Harvard’s equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.
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By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join Harvard University Central Administration?
Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high‑quality and efficient services to the schools to help them achieve their goals.
Job Description
The Harvard Global Health Institute (HGHI) is an inter‑faculty initiative that facilitates collaboration across the Harvard community and partners worldwide to advance global health equity. We tackle the greatest health challenges of our time through innovative transdisciplinary research, education, and partnerships that build knowledge and catalyze positive change in global health. Reporting to the Associate Director of Programs, the successful candidate will support the ongoing operations of the Programs team and play a significant role in ensuring that logistical needs are met for HGHI programming.
Job‑Specific Responsibilities
Plan and coordinate logistics and agenda for team meetings, workshops, and other engagements, including setting agendas, summarizing meeting notes, collecting and distributing project materials, booking rooms, and coordinating A/V needs.
Serve as a point of contact for internal and external partners, ensuring smooth day‑to‑day flow of communications between the program team and partners and other stakeholders.
Draft, edit, and prepare correspondence and other materials as required by the Programs team; research, evaluate, and maintain resources that support the needs of the team; gather, help summarize data, and assist with report preparation.
Work closely with the Programs Team and Communications Manager to organize in‑person and virtual events including symposia, webinars, workshops, and scholarly working groups. Duties include preparation of materials, on‑site and online support, registration management, and evaluation.
Support implementation of faculty‑led projects, fellowships and student engagement activities. Anticipate and resolve problems and update supervisor on status of projects.
Collaborate with the finance team to track project spending, reconcile corporate card and P‑card transactions, and coordinate guest/speaker reimbursements, following Harvard’s finance and travel policy.
Qualifications
Minimum of three years of related experience; education beyond high school may count toward years of experience.
Additional Qualifications and Skills
Strong organizational skills and the ability to multi‑task; proven project and/or program management skills.
Excellent verbal and written communication skills, strong computer literacy, and the ability to be tactful, discreet, and exercise sound judgment.
Self‑driven, skilled at problem solving and anticipating needs; proven record of communicating and working with a broad range of constituents and stakeholders.
Interest in global health or public health.
Additional Information
Standard Hours/Schedule: 35 hours per week.
Visa Sponsorship: Harvard University is unable to provide visa sponsorship for this position.
Pre‑Employment Screening: Harvard University requires pre‑employment reference and background screenings (Identity).
Other Information:
This position will have a 3‑month orientation and review period.
Work Format Details
This position may involve duties performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based on operational needs. When not working at a Harvard or Harvard‑designated location, hybrid positions must work in a Harvard‑registered state in compliance with the University’s policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 054. Please visit Harvard’s Salary Ranges to view the corresponding salary range and related information.
Benefits
Generous paid time off including parental leave.
Medical, dental, and vision health insurance coverage starting on day one.
Retirement plans with university contributions.
Well‑being and mental health resources.
Support for families and caregivers.
Professional development opportunities, including tuition assistance and reimbursement.
Commuter benefits, discounts, and campus perks.
EEO/Non‑Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university’s non‑discrimination policy. Harvard’s equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.
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