Accounting Assistant of Accounts Payable
Stafford County Public Schools, Stafford, VA, United States
Job Information
Job Title: Accounting Assistant of Accounts Payable
Department: Financial Services
Reports To: SPECIALIST OF ACCOUNTS PAYABLE
FLSA Status: Non Exempt
Work Calendar: All 12 Month
Staff Salary Scale: Clerical Salary Scale
Job Summary and Purpose
The Accounting Assistant of Accounts Payable performs technical and clerical accounting support work related to the processing and maintenance of accounts payable records. Reporting to the Specialist of Accounts Payable, this position supports accurate invoice processing, payment preparation, recordkeeping, and customer service for schools, departments, and vendors. The role ensures transactions are processed in accordance with established policies, procedures, and accounting standards to support efficient financial operations.
Work Objectives/Essential Functions
Processes accounts payable transactions in the financial system, ensuring accuracy, completeness, and appropriate documentation.
Reviews and verifies invoices, statements, and supporting materials to confirm compliance with division procedures and accounting requirements.
Assists users with understanding accounts payable processes, systems, and documentation requirements.
Responds to inquiries from vendors, schools, and departments regarding accounts payable transactions.
Researches payment discrepancies, outstanding invoices, and transaction issues, and coordinates resolution with appropriate staff.
Processes and reconciles purchasing card (P-Card) transactions in accordance with established procedures.
Maintains accurate and organized financial records and files related to accounts payable activities.
Prepares warrant registers and supporting documentation for payment processing.
Adheres to confidentiality requirements in accordance with federal and state laws and School Board policies.
Maintains appropriate attendance, punctuality, and professional conduct.
Supports and demonstrates the core values of Stafford County Public Schools.
Engages in professional growth activities relevant to the position.
Complies with all district and School Board policies and regulations.
Education and Experience
Education Attainment (Required):
High school diploma or GED
Education Attainment (Preferred):
Coursework or training in bookkeeping, accounting, or a related field preferred.
Relevant Experience (Required):
Previous experience or training performing accounting procedures or financial clerical functions.
Relevant Experience (Preferred):
Industry Licensure or Certifications (Required):
Industry Licensure or Certifications (Preferred):
Additional Knowledge, Skills, And Abilities
Knowledge of standard accounts payable terminology and practices
Proficiency with financial systems and electronically generated spreadsheets
Ability to perform mathematical computations accurately and efficiently
Strong organizational, time-management, and recordkeeping skills
Ability to follow detailed procedures and meet established deadlines
Effective written and verbal communication skills
Ability to work independently and collaboratively in a team environment
Demonstrated attention to detail and initiative
Core Expectations of All Stafford Schools Employees
Engage in ongoing professional development relevant to position.
Respond to written and oral requests for information promptly and thoroughly.
Maintain a clean, neat appearance and dress appropriate to position and duties.
Maintain a record of appropriate attendance and punctuality.
Serve as a role model for students, colleagues, and the general public.
Work in close harmony with supervisor(s) and colleagues.
Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.
Weight and Physical Demands
Weight Demands:
Rarely, Occasionally, Frequently for lifting/carrying/pushing/pulling across ranges as defined by job requirements.
Physical Demands:
Standing, Sitting, Walking, Reaching, Turning/Twisting, Balancing/Climbing, Stooping/Kneeling, Crouching/Crawling as applicable.
Classification Details
Job Family: ACCOUNTING ASSISTANT 12 NE
Calendar: ALL 12 MONTH STAFF
Pay Structure: CLERICAL SALARY SCALE
Position: 915061003
FLSA Status: NON EXEMPT
Job Grade: C12
Job Code: 0120
Status: ACTIVE
This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.
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Job Title: Accounting Assistant of Accounts Payable
Department: Financial Services
Reports To: SPECIALIST OF ACCOUNTS PAYABLE
FLSA Status: Non Exempt
Work Calendar: All 12 Month
Staff Salary Scale: Clerical Salary Scale
Job Summary and Purpose
The Accounting Assistant of Accounts Payable performs technical and clerical accounting support work related to the processing and maintenance of accounts payable records. Reporting to the Specialist of Accounts Payable, this position supports accurate invoice processing, payment preparation, recordkeeping, and customer service for schools, departments, and vendors. The role ensures transactions are processed in accordance with established policies, procedures, and accounting standards to support efficient financial operations.
Work Objectives/Essential Functions
Processes accounts payable transactions in the financial system, ensuring accuracy, completeness, and appropriate documentation.
Reviews and verifies invoices, statements, and supporting materials to confirm compliance with division procedures and accounting requirements.
Assists users with understanding accounts payable processes, systems, and documentation requirements.
Responds to inquiries from vendors, schools, and departments regarding accounts payable transactions.
Researches payment discrepancies, outstanding invoices, and transaction issues, and coordinates resolution with appropriate staff.
Processes and reconciles purchasing card (P-Card) transactions in accordance with established procedures.
Maintains accurate and organized financial records and files related to accounts payable activities.
Prepares warrant registers and supporting documentation for payment processing.
Adheres to confidentiality requirements in accordance with federal and state laws and School Board policies.
Maintains appropriate attendance, punctuality, and professional conduct.
Supports and demonstrates the core values of Stafford County Public Schools.
Engages in professional growth activities relevant to the position.
Complies with all district and School Board policies and regulations.
Education and Experience
Education Attainment (Required):
High school diploma or GED
Education Attainment (Preferred):
Coursework or training in bookkeeping, accounting, or a related field preferred.
Relevant Experience (Required):
Previous experience or training performing accounting procedures or financial clerical functions.
Relevant Experience (Preferred):
Industry Licensure or Certifications (Required):
Industry Licensure or Certifications (Preferred):
Additional Knowledge, Skills, And Abilities
Knowledge of standard accounts payable terminology and practices
Proficiency with financial systems and electronically generated spreadsheets
Ability to perform mathematical computations accurately and efficiently
Strong organizational, time-management, and recordkeeping skills
Ability to follow detailed procedures and meet established deadlines
Effective written and verbal communication skills
Ability to work independently and collaboratively in a team environment
Demonstrated attention to detail and initiative
Core Expectations of All Stafford Schools Employees
Engage in ongoing professional development relevant to position.
Respond to written and oral requests for information promptly and thoroughly.
Maintain a clean, neat appearance and dress appropriate to position and duties.
Maintain a record of appropriate attendance and punctuality.
Serve as a role model for students, colleagues, and the general public.
Work in close harmony with supervisor(s) and colleagues.
Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.
Weight and Physical Demands
Weight Demands:
Rarely, Occasionally, Frequently for lifting/carrying/pushing/pulling across ranges as defined by job requirements.
Physical Demands:
Standing, Sitting, Walking, Reaching, Turning/Twisting, Balancing/Climbing, Stooping/Kneeling, Crouching/Crawling as applicable.
Classification Details
Job Family: ACCOUNTING ASSISTANT 12 NE
Calendar: ALL 12 MONTH STAFF
Pay Structure: CLERICAL SALARY SCALE
Position: 915061003
FLSA Status: NON EXEMPT
Job Grade: C12
Job Code: 0120
Status: ACTIVE
This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.
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