Office Assistant 1 - Human Resources
NYS Office for People With Developmental Disabilities, Wassaic, NY, United States
Duties Description
The Office Assistant 1 (OA1) will work in the Office of Human Resource Management functioning as the receptionist and providing clerical and data entry support to 4–5 Human Resources Specialists. The OA1 must possess strong communication and computer skills, proficiency with Microsoft Word and Excel preferred, and the ability to work with minimal supervision. The position requires organization and attention to detail.
Answering phones and directing calls
Receiving a high volume of e‑mails and sending appropriate replies
Maintaining tracking spreadsheets as needed
Filing and scanning documents
Reviewing shared mailboxes, printing responses, and posting files
Handling all aspects of mail, including certified and daily mail
Obtaining additional documentation or follow‑up as needed
Updating vacancy spreadsheets with postings
Preparing onboarding packets and candidate folders
Creating folders for personal history files
Scheduling interviews and booking conference rooms for open interviews
Disseminating recruitment emails and coordinating interview panel logistics
Maintaining correspondence regarding interview scheduling, results, and candidate status
Assisting with various projects as needed
Providing front‑door coverage as required
Carrying out other duties as assigned
Minimum Qualifications
Non‑Competitive : There are no minimum education or experience requirements for this title.
Open Competitive : Candidates must be reachable for appointment on the Current Civil Service Eligible List for this title.
Transfer : Candidates must have one year of permanent competitive, non‑competitive, or 55‑b/c status in the posted title and be eligible for lateral transfer; or be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer may not be a second consecutive transfer that results in an advancement of more than two salary grades.
Possess the minimum qualifications for the title as established by the Department of Civil Service.
Meet applicable minimal mental and/or physical requirements for the job, with a reasonable accommodation if necessary.
Hold a current Eligibility Letter from the NYS Department of Civil Service and be able to provide it upon request.
Employment Information & Benefits
Starting salary reflects the Mid‑Hudson adjustment and the statutory hiring rate for CSEA Grade 6 ($36,232) plus $2,000 Mid‑Hudson adjustment ($44,828).
Thirteen paid holidays each year.
Thirteen days of paid vacation leave initially.
Five days paid personal leave each year.
Thirteen days of paid sick leave each year (may carry over).
Up to three days professional leave each year for professional development events.
Health care coverage for employees and eligible dependents, including family dental and vision plans at no extra cost.
Paid parental leave up to 12 weeks at full pay for qualifying events.
Participation in the NYS Employees’ Retirement System (ERS).
Access to training programs, tuition assistance, and continuing education credits through the NYS Office of Education Resources.
Optional savings programs such as the U.S. Savings Bond and the College Savings Plan.
Voluntary pre‑tax savings programs for health care and dependent care expenses.
Employee Assistance Program (EAP) for health and personal support services.
Life and disability insurance.
OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We welcome the unique contributions of applicants from all backgrounds and encourage all people with disabilities to apply.
Contact Information
LinkedIn: https://www.linkedin.com/company
ys-office-for-people-with-developmental-disabilities/posts/?feedView=all
#J-18808-Ljbffr
The Office Assistant 1 (OA1) will work in the Office of Human Resource Management functioning as the receptionist and providing clerical and data entry support to 4–5 Human Resources Specialists. The OA1 must possess strong communication and computer skills, proficiency with Microsoft Word and Excel preferred, and the ability to work with minimal supervision. The position requires organization and attention to detail.
Answering phones and directing calls
Receiving a high volume of e‑mails and sending appropriate replies
Maintaining tracking spreadsheets as needed
Filing and scanning documents
Reviewing shared mailboxes, printing responses, and posting files
Handling all aspects of mail, including certified and daily mail
Obtaining additional documentation or follow‑up as needed
Updating vacancy spreadsheets with postings
Preparing onboarding packets and candidate folders
Creating folders for personal history files
Scheduling interviews and booking conference rooms for open interviews
Disseminating recruitment emails and coordinating interview panel logistics
Maintaining correspondence regarding interview scheduling, results, and candidate status
Assisting with various projects as needed
Providing front‑door coverage as required
Carrying out other duties as assigned
Minimum Qualifications
Non‑Competitive : There are no minimum education or experience requirements for this title.
Open Competitive : Candidates must be reachable for appointment on the Current Civil Service Eligible List for this title.
Transfer : Candidates must have one year of permanent competitive, non‑competitive, or 55‑b/c status in the posted title and be eligible for lateral transfer; or be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer may not be a second consecutive transfer that results in an advancement of more than two salary grades.
Possess the minimum qualifications for the title as established by the Department of Civil Service.
Meet applicable minimal mental and/or physical requirements for the job, with a reasonable accommodation if necessary.
Hold a current Eligibility Letter from the NYS Department of Civil Service and be able to provide it upon request.
Employment Information & Benefits
Starting salary reflects the Mid‑Hudson adjustment and the statutory hiring rate for CSEA Grade 6 ($36,232) plus $2,000 Mid‑Hudson adjustment ($44,828).
Thirteen paid holidays each year.
Thirteen days of paid vacation leave initially.
Five days paid personal leave each year.
Thirteen days of paid sick leave each year (may carry over).
Up to three days professional leave each year for professional development events.
Health care coverage for employees and eligible dependents, including family dental and vision plans at no extra cost.
Paid parental leave up to 12 weeks at full pay for qualifying events.
Participation in the NYS Employees’ Retirement System (ERS).
Access to training programs, tuition assistance, and continuing education credits through the NYS Office of Education Resources.
Optional savings programs such as the U.S. Savings Bond and the College Savings Plan.
Voluntary pre‑tax savings programs for health care and dependent care expenses.
Employee Assistance Program (EAP) for health and personal support services.
Life and disability insurance.
OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We welcome the unique contributions of applicants from all backgrounds and encourage all people with disabilities to apply.
Contact Information
LinkedIn: https://www.linkedin.com/company
ys-office-for-people-with-developmental-disabilities/posts/?feedView=all
#J-18808-Ljbffr