OPERATIONS & MGMT CONSULTANT MGR-SES - 48003624
Florida Department of Financial Services, Tallahassee, FL, United States
OPERATIONS & MGMT CONSULTANT MGR-SES - 48003624
Job Title: Operations & Management Consultant Manager (SES)
Location: Tallahassee, FL 32301
Salary Range: $50,584.67 - $60,701.64 (CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY)
APPLICATION INFORMATION & HIRING REQUIREMENTS
Your Candidate Profile (application) must be complete in its entirety. Work History must be provided in chronological order, including:
Any position held by a State of Florida Agency
Any position held by a Florida University
All periods of employment from high school graduation
All periods of current or prior unemployment
Gaps 3 months or more must be accounted for
Any Education
Your resume and application must match
Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
Hiring Information and Requirements:
The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.
JOB DESCRIPTION
This position performs advanced level work with the responsibility of managing the Property Section under the supervision and direction of the Bureau Chief of General Services, Division of Finance & Operations. It supervises staff in the Property Section and related functions such as Property, Surplus, Mail Services, Warehouse and Distribution Center, Office Moves, and Cubicle Modifications. Responsibilities include ensuring items purchased by the Department of Education and Anchor Grant Programs comply with Chapter 273, Florida Statutes, the rules of the Auditor General, Chapter 10.300 – State‑Owned Tangible Personal Property for guidance in property control, and the FLAIR Property System Manual.
DUTIES & RESPONSIBILITIES
Spending majority of time communicating with, motivating, training and evaluating employees, and planning and directing employees’ work.
Preparing expectations, completing performance appraisals, meeting with staff individually to discuss expectations and performance issues, developing work plans, ensuring proper office coverage, approving monthly timesheets and leave requests for all direct reports. Participating in hiring and making hiring and disciplinary recommendations.
Overseeing bureau operations, including building modifications, ADA compliance, mailroom operations, warehouse operations and property inventory.
Managing all functions for expenditures for improvements on state‑owned buildings and ensuring depreciation calculations are completed.
Reviewing all Ariba On Demand requisitions for the Department of Education, Division of Blind Services and Vocational Rehabilitation offices and approving or denying requests to ensure compliance with regulations and policies.
Working with vendors to obtain quotes for projects in the Turlington Building.
Reviewing monthly redistribution of costs of statewide Florida Department of Education moving charges and providing information to the Comptroller’s Office for payment.
Ensuring the FLAIR Custodian Delegate File is updated and maintained per state rules and regulations.
Training Delegated Coordinators and Custodian Delegates on policies and procedures.
Managing completed OCO vouchers, calculating per unit costs, approving property tag assignment forms, assigning tag numbers to newly acquired property, sending tags to appropriate division, and inputting property data into the FLAIR Property Subsidiary Subsystem. Overseeing research and records of property acquisitions, transfers, disposals and transaction records. Managing the property pending file and ensuring all transactions are cleared monthly. Maintaining property records in accordance with state rules and regulations.
WHO WE’RE LOOKING FOR
The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal‑directed behavior and performance even under stressful conditions. They must interact courteously with others, demonstrate consideration of workload concerns of others, and not negatively affect productivity and morale. Attendance is an essential function.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of basic management principles
Knowledge of double‑entry general ledger accounting
Ability to communicate clearly and effectively both verbally and in writing
Ability to work independently and perform tasks and responsibilities with limited guidance and direction
Ability to gather, analyze and organize information into logical format reports, documents, and other written materials
Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities
Ability to solve problems and recommend solutions and/or make decisions
Ability to establish and maintain positive and effective working relationships across all levels of management
Ability to formulate and generate reports
Ability to recruit, hire and directly supervise Property Staff Section
Knowledge of working in MyFloridaMarketPlace/AOD/FLAIR
Proficiency in using Microsoft Office Suite
MINIMUM QUALIFICATIONS
Experience working in MyFloridaMarketPlace/AOD/FLAIR
Ability to travel (50% of the time)
Must hold a valid Driver’s License
Microsoft Office Suites proficiency
BENEFITS
State Group Insurance coverage options (health, life, dental, vision, and other supplemental options)
Retirement plan options, including employer contributions
Nine paid holidays and a personal holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Highly skilled, professional environment
LEAVE INFORMATION
Annual Leave – Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
Sick Leave – Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. Applicants must provide their Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting, statewide criminal and juvenile records checks, federal criminal records check, and local criminal records checks.
SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.
DRUG‑FREE WORKPLACE
The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.
EEO STATEMENT
Location: Tallahassee, FL; The State of Florida is an EEO employer.
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Job Title: Operations & Management Consultant Manager (SES)
Location: Tallahassee, FL 32301
Salary Range: $50,584.67 - $60,701.64 (CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY)
APPLICATION INFORMATION & HIRING REQUIREMENTS
Your Candidate Profile (application) must be complete in its entirety. Work History must be provided in chronological order, including:
Any position held by a State of Florida Agency
Any position held by a Florida University
All periods of employment from high school graduation
All periods of current or prior unemployment
Gaps 3 months or more must be accounted for
Any Education
Your resume and application must match
Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
Hiring Information and Requirements:
The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.
JOB DESCRIPTION
This position performs advanced level work with the responsibility of managing the Property Section under the supervision and direction of the Bureau Chief of General Services, Division of Finance & Operations. It supervises staff in the Property Section and related functions such as Property, Surplus, Mail Services, Warehouse and Distribution Center, Office Moves, and Cubicle Modifications. Responsibilities include ensuring items purchased by the Department of Education and Anchor Grant Programs comply with Chapter 273, Florida Statutes, the rules of the Auditor General, Chapter 10.300 – State‑Owned Tangible Personal Property for guidance in property control, and the FLAIR Property System Manual.
DUTIES & RESPONSIBILITIES
Spending majority of time communicating with, motivating, training and evaluating employees, and planning and directing employees’ work.
Preparing expectations, completing performance appraisals, meeting with staff individually to discuss expectations and performance issues, developing work plans, ensuring proper office coverage, approving monthly timesheets and leave requests for all direct reports. Participating in hiring and making hiring and disciplinary recommendations.
Overseeing bureau operations, including building modifications, ADA compliance, mailroom operations, warehouse operations and property inventory.
Managing all functions for expenditures for improvements on state‑owned buildings and ensuring depreciation calculations are completed.
Reviewing all Ariba On Demand requisitions for the Department of Education, Division of Blind Services and Vocational Rehabilitation offices and approving or denying requests to ensure compliance with regulations and policies.
Working with vendors to obtain quotes for projects in the Turlington Building.
Reviewing monthly redistribution of costs of statewide Florida Department of Education moving charges and providing information to the Comptroller’s Office for payment.
Ensuring the FLAIR Custodian Delegate File is updated and maintained per state rules and regulations.
Training Delegated Coordinators and Custodian Delegates on policies and procedures.
Managing completed OCO vouchers, calculating per unit costs, approving property tag assignment forms, assigning tag numbers to newly acquired property, sending tags to appropriate division, and inputting property data into the FLAIR Property Subsidiary Subsystem. Overseeing research and records of property acquisitions, transfers, disposals and transaction records. Managing the property pending file and ensuring all transactions are cleared monthly. Maintaining property records in accordance with state rules and regulations.
WHO WE’RE LOOKING FOR
The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal‑directed behavior and performance even under stressful conditions. They must interact courteously with others, demonstrate consideration of workload concerns of others, and not negatively affect productivity and morale. Attendance is an essential function.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of basic management principles
Knowledge of double‑entry general ledger accounting
Ability to communicate clearly and effectively both verbally and in writing
Ability to work independently and perform tasks and responsibilities with limited guidance and direction
Ability to gather, analyze and organize information into logical format reports, documents, and other written materials
Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities
Ability to solve problems and recommend solutions and/or make decisions
Ability to establish and maintain positive and effective working relationships across all levels of management
Ability to formulate and generate reports
Ability to recruit, hire and directly supervise Property Staff Section
Knowledge of working in MyFloridaMarketPlace/AOD/FLAIR
Proficiency in using Microsoft Office Suite
MINIMUM QUALIFICATIONS
Experience working in MyFloridaMarketPlace/AOD/FLAIR
Ability to travel (50% of the time)
Must hold a valid Driver’s License
Microsoft Office Suites proficiency
BENEFITS
State Group Insurance coverage options (health, life, dental, vision, and other supplemental options)
Retirement plan options, including employer contributions
Nine paid holidays and a personal holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Highly skilled, professional environment
LEAVE INFORMATION
Annual Leave – Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
Sick Leave – Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. Applicants must provide their Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting, statewide criminal and juvenile records checks, federal criminal records check, and local criminal records checks.
SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.
DRUG‑FREE WORKPLACE
The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.
EEO STATEMENT
Location: Tallahassee, FL; The State of Florida is an EEO employer.
#J-18808-Ljbffr