Executive Administrator
Aston Carter, Jacksonville, FL, United States
Executive Administrator
The Executive Administrator is responsible for providing comprehensive administrative support for plant operations. This role involves assisting the Site Director, Human Resources Department, operations staff, and plant employees. The position requires handling confidential and sensitive materials with discretion.
Responsibilities
Coordinate travel arrangements for all plant employees, adhering to established site and corporate guidelines.
Arrange travel for candidates and manage candidate reimbursement.
Assist the Site Director with daily work schedules, including meeting facilitation, calendar maintenance, teleconferences, site tours, emails, and routine appointments.
Prepare documents and meeting presentations.
Manage phone calls and direct callers to the appropriate contacts.
Serve as the primary point of contact for visitors, ensuring a welcoming and professional first impression.
Monitor and respond to door alerts or site entry requests promptly.
Oversee lobby operations to ensure cleanliness, organization, and compliance with safety and security protocols.
Purchase office supplies and coordinate lunch orders for the Plant Director, SLT Team, and visitors.
Assist the Site Director in maintaining reports and managing projects.
Support the Human Resources Department in recruitment, onboarding, and culture initiatives, such as reward and recognition programs.
Plan and implement employee morale, welfare, wellness, and health programs.
Provide support to plant operating staff in areas such as site website management, newsletter publication, and coordination of meetings and events.
Manage FedEx and mailing distributions for the site.
Perform other administrative and support functions as assigned by management.
Essential Skills
Proficiency in administrative support tasks.
Strong skills in Outlook and calendar management.
Experience in executive support.
Additional Skills & Qualifications
Comfortable interacting with SLT, board, and HQ members.
Advanced knowledge of PowerPoint and Excel.
Work Environment
This is an on-site position, requiring presence at the plant facility to effectively manage administrative tasks and provide support to the team.
Job Type & Location
Contract position based out of Raleigh, NC.
Pay and Benefits
The pay range for this position is $38.00 - $38.00/hr.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline
This position is anticipated to close on May 6, 2026.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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The Executive Administrator is responsible for providing comprehensive administrative support for plant operations. This role involves assisting the Site Director, Human Resources Department, operations staff, and plant employees. The position requires handling confidential and sensitive materials with discretion.
Responsibilities
Coordinate travel arrangements for all plant employees, adhering to established site and corporate guidelines.
Arrange travel for candidates and manage candidate reimbursement.
Assist the Site Director with daily work schedules, including meeting facilitation, calendar maintenance, teleconferences, site tours, emails, and routine appointments.
Prepare documents and meeting presentations.
Manage phone calls and direct callers to the appropriate contacts.
Serve as the primary point of contact for visitors, ensuring a welcoming and professional first impression.
Monitor and respond to door alerts or site entry requests promptly.
Oversee lobby operations to ensure cleanliness, organization, and compliance with safety and security protocols.
Purchase office supplies and coordinate lunch orders for the Plant Director, SLT Team, and visitors.
Assist the Site Director in maintaining reports and managing projects.
Support the Human Resources Department in recruitment, onboarding, and culture initiatives, such as reward and recognition programs.
Plan and implement employee morale, welfare, wellness, and health programs.
Provide support to plant operating staff in areas such as site website management, newsletter publication, and coordination of meetings and events.
Manage FedEx and mailing distributions for the site.
Perform other administrative and support functions as assigned by management.
Essential Skills
Proficiency in administrative support tasks.
Strong skills in Outlook and calendar management.
Experience in executive support.
Additional Skills & Qualifications
Comfortable interacting with SLT, board, and HQ members.
Advanced knowledge of PowerPoint and Excel.
Work Environment
This is an on-site position, requiring presence at the plant facility to effectively manage administrative tasks and provide support to the team.
Job Type & Location
Contract position based out of Raleigh, NC.
Pay and Benefits
The pay range for this position is $38.00 - $38.00/hr.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline
This position is anticipated to close on May 6, 2026.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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